TRANSITION TEAM LEAD, Geneva, Switzerland

Job Description


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Geneve

Thursday, 20 June 2019

UN United Nations Office at Geneva

P-5

 

 

Org. Setting and Reporting

The position is located in the Office of the Director of Administration, United Nations Office at Geneva. The incumbent reports to the Director of Administration.

UN Geneva has developed a new vision called Agenda 2030, which focuses, among other issues, on enhancing collaboration, communication efforts, and furthering innovation. A new change management programme, called #NewWork, underpins and supports the new vision. #NewWork aims at bringing about a cultural change that will also further adopting new ways of working that will facilitate opportunities presented through the SHP project. The Division of Administration is at the centre of all these activities and has decided to establish a Transition Team that works hand in hand with key staff and focal points from all affected UNOG offices as well as from within the Strategic Heritage Plan (SHP) project. The Transition Team will be responsible, on behalf of the Director of Administration, to:
• Facilitate open communications across functional and divisional boundaries to establish an inclusive environment where individuals are valued for their role in the organization and their contribution to the transition effort.
• Transform the way UNOG operates to make best use of the facilities and technologies of the Palais des Nations after completion of the SHP project and to take advantage of opportunities presented by the significant financial investment in the new and renovated buildings.
• Prepare and make presentations to, and take guidance from, the Transition Board; implement decisions taken by the Board.

Responsibilities

The Transition Team Lead will take the primary leadership role in the delivery of the transition agenda. Within delegated authority, (s)he will be responsible for the following duties:

• Develops a transition vision and objective; challenges current ways of working and identify improvements of the ways in which UNOG operates.
• Analyzes the impacts and opportunities in all UNOG business areas brought on by upcoming changes, and develops the scope of the transition, with input and buy-in from affected stakeholders.
• Develops a transition management plan to cover all transition activities, identifying risks to the plan and mitigating measures for those risks; tracks and reports progress of transition activities on the critical path of the SHP schedule and ensures that the affected offices of UNOG and its clients are ready to meet the necessary deadlines.
• Champions and triggers essential change required to leverage opportunities and further develops UNOG’s reform agenda in support of achieving the Transition Objective.
• Oversees and ensures coherence across current and future UNOG initiatives.
• Works with divisional, service and section chiefs to prepare UNOG staff, users and business processes for the new building and the Palais after SHP renovation.
• Establishes and manages an effective matrix team composed of three core Transition Team members and focal points and management of relevant UNOG offices, built on strong interpersonal relationships and collaboration.
• Assigns responsibility between Transition Team members to lead the delivery of the specific tasks in the Transition Team Terms of Reference, in co-ordination with the relevant offices of UNOG and its clients; monitors implementation and intervenes where necessary to ensure delivery of the tasks in line with the transition management plan; prepares performance reports and development plans for core Transition Team staff.
• Prepares and presents complex change management options analysis reports for the Transition Board, to facilitate effective decision making by Senior Management.
• Highlights administrative policy gaps and develops revised policies for approval and dissemination by the Director of Administration.
• Promptly elevates critical issues, with recommendations, for decision by the Transition Board.
• Ensures implementation of gender mainstreaming guidelines by assessing the implications for men and women of any planned action.
• Performs other functions as required.

Competencies

•Professionalism: Ability to identify key strategic issues, opportunities and risks. Ability to generate and communicate broad and compelling organizational direction. Ability to communicate clearly links between the Organization’s strategy and individual work units’ goals. Demonstrated ability to provide innovative technical leadership by performing and/or overseeing the planning, development, and successful implementation of a project/programme. Demonstrated ability to negotiate and apply good judgment. Expertise in organizational transformation and change management projects. Knowledge of the practices and procedures of the United Nations or of a similar large multi-cultural international organization. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

•Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

•Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

•Judgement/Decision-making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.

•Leadership: Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.

Education

Advanced university degree (Master’s degree or equivalent degree) in business or public administration, management, social sciences or a related field is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of ten years of progressively responsible experience in project or programme management, administration or related area is required. Experience in leading organizational transformation or change management projects is required. Experience with policy development dealing with administrative, human resources and budgetary issues in the United Nations or a similar large multi-cultural international organization is required. Experience in developing and communicating compelling arguments to stakeholders and complex management issues to senior leadership is required. Experience with the delivery of organizational change associated with large-scale infrastructure investments is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of French is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

This position is temporarily available for 364 days. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.

This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.

Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as “retirement.” Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

 

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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