SOLICITATION NUMBER: 720BHA21R00055ISSUANCE DATE: June 29, 2021 CLOSING DATE AND TIME: July 20, 2022, 12:00 P.M. Eastern Time SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC) Dear Prospective Offerors: The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of Field and Response Operations (FARO) is seeking offers from qualified U.S. citizens to provide personal service as a Support Relief Group (SRG) Humanitarian Advisor (HA) under a United States Personal Services Contract (USPSC), as described in the solicitation.
Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials: 1. Complete resume. In order to fully evaluate your offer, your resume must include: (a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work.
(c) Education and any other qualifications including job-related Training Courses, job-related skills, or job-related honors, awards or accomplishments. Failure to identify an academic discipline will result in disqualification.
(d) U.S. Citizenship (e) Optional: How did you hear about this opportunity? (beta.SAM.gov, BHA Jobs, Career Fair, etc.).
Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.
2. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.
NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS AND THE SYSTEM FOR AWARD MANAGEMENT
All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration.
NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity Administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link: https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b&sysparm_search=kb0013183 Offerors can expect to receive a confirmation email when offer materials have been received. Offerors should retain for their records copies of all enclosures which accompany their offers. Your complete resume must be emailed to: FARO Recruitment Team
E-Mail Address: BHA.FARORecruitment@usaid.gov Website: www.BHAjobs.net Any questions on this solicitation may be directed to the FARO Recruitment Team via the information provided above.
Sincerely, Sonja Stroud-Gooden Contracting Officer I. DUTIES AND RESPONSIBILITIES
The USPSC can be based either in Washington or overseas, but will be most likely utilized to backstop within the U.S. The position is required to provide additional staff resources during times of heavy workloads within the G3PC Division.
The SRG Humanitarian Advisor may perform the following tasks as needed by BHA: ● Research, analyze, and develop policy recommendations on specific issues and matters relating to humanitarian affairs, in partnership with G3PC Divisions.
● Serve as Deputy Manager for Coordination or Outreach Coordinator on Response Management Teams (RMTs) in Washington, or in other capacities as appropriate.
● Represent BHA in international and USG interagency forums on disaster response and humanitarian issues.
● Represent BHA at donor meetings covering a broad range of humanitarian issues.
● Assist in conducting specialized humanitarian training on the international humanitarian architecture.
● Attend various international humanitarian meetings, including meetings with United Nations (UN) agencies, non-governmental organizations (NGOs), donors, and other country representatives and provide authoritative information and views to formulate humanitarian policies and coordinate strategies on policy issues for the USG.
● Work cooperatively with relevant USG offices and serve as a lead point of contact for these groups in the area of humanitarian affairs.
● Represent USAID at meetings with the UN, international organizations, and other donors and other conferences sponsored by members of the international community, and provide guidance and advice on USG positions, negotiate strategies, and in consultation with USAID/Washington conduct negotiations with the donor community and make recommendations to the appropriate officials in USAID.
● Work with counterparts in other donor organizations at the most senior levels to exchange information, establish meetings on specific donor issues, solicit publications, and collect information on training opportunities and coordinate these activities with relevant USAID officers.
● Develop and maintain cooperative working relationships with U.S. Mission to the UN offices and relevant USG offices and serve as a lead point of contact for these groups in the area of humanitarian affairs.
● Coordinate with other federal agencies on international disaster responses and plan and organize regular meetings on disaster response and disaster risk reduction with the USG interagency.
● Provide skilled support to BHA/G3PC humanitarian policy, training, programs, public-private engagement, communications, and interagency teams and serve as a backup staff resource to BHA’s domestic and internationally-based staff.
● Engage in appropriate training either as a participant and/or trainer.
● May serve as needed, on Washington-based RMTs, which provide services and support to Disaster Assistance Response Teams (DARTs) deployed in response to disasters. The duties on RMTs will vary.
● May serve on DARTs which may require immediate (within 24 hours) deployment overseas for an extended period of time.
● Become certified and serve as an Agreement Officer’s Representative/Contracting Officer’s Representative (AOR/COR), as assigned. The AOR/COR provides financial and programmatic oversight of all aspects of managing the agreement or contract; this includes but is not limited to reviewing invoices, requests for approvals, program/project deliverables (i.e. work plans, annual reports, month status reports), travel requests, key personnel requests, and financial/budget reports. They are responsible for drafting and submitting the annual contractor performance evaluation in Contract/Assistance Performance Assessment Review System. They prepare and review contract/assistance modifications documentation and assist the Contracting/Agreement Officer to ensure performance is compliant with the terms and conditions of the contract/agreement, the FAR, and USAID policy. AOR/CORs are responsible for all related requirements in the COR designation letter and the AOR designation letter.
II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION
EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION
(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.) Bachelor’s degree in any discipline, including but not limited to: international relations, human rights, economics, public health, Disaster Management, public policy, etc. Must have a minimum of nine (9) years of progressively responsible experience working on international emergency response, humanitarian assistance and/or on humanitarian policy issues. Experience working for the USG or with an international organization required.
Master’s degree in any discipline, including but not limited to: international relations, human rights, economics, public health, disaster management, public policy, etc. Must have a minimum of seven (7) years of progressively responsible experience working on international emergency response, humanitarian assistance and/or on humanitarian policy issues. Experience working for the USG or with an international organization required.
III. EVALUATION AND SELECTION FACTORS
The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. FAR provisions of this solicitation are available at https://www.acquisition.gov/browse/index/far.
(Determines basic eligibility for the position. Offerors who do not meet all of the selection factors are considered NOT qualified for the position.) ● Offeror is a U.S. Citizen.
● Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.
● USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.
● Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID.
● Ability to obtain and maintain a Department of State medical clearance throughout the life of the contract. ** ● Must not appear as an excluded party in the System for Award Management (SAM.gov).** ● Satisfactory verification of academic credentials.** OFFEROR RATING SYSTEM
The offeror rating system factors are used to determine the competitive ranking of qualified offerors in comparison to other offerors. Offerors must demonstrate the rating factors outlined below within their resume, as they are evaluated strictly by the information provided. The rating factors are as follows: Professional Experience (10 points):
● Direct donor-based experience with USG international humanitarian agencies such as USAID or Department of State or other international disaster response organizations.
● Experience managing humanitarian interventions in an international disaster context across the entire disaster management cycle to include emergency response, early recovery, and disaster risk reduction.
● Specific experience managing humanitarian policy interventions including coordination efforts, strategy development, representing a humanitarian organization, resource prioritization, program development, and Program Management.
Management/Supervisory Experience (10 points)
● Demonstrated experience managing a diverse staff of varied nationalities and cultural backgrounds working in a constant state of complex, international humanitarian crisis.
● Experience managing a diverse team of program, technical, and administrative staff, including senior U.S. and/or international professionals, working in a constant state of in complex, international humanitarian crisis.
Skills and Abilities (10 points)
● Demonstrated diplomatic, interpersonal, and representational skills in order to work effectively with host or foreign governments at senior levels in the midst of humanitarian crisis situations.
● Demonstrated diplomatic, interpersonal, and representational skills in order to work effectively with other donors and diplomatic missions at senior levels in the midst of international humanitarian crisis situations.
● Demonstrated diplomatic, interpersonal, and representational skills in order to work effectively with international NGOs humanitarian partners at senior levels in the midst of humanitarian crisis situations.
● Demonstrated diplomatic, interpersonal, and representational skills in order to effectively achieve humanitarian objectives within the USG at senior levels, including with senior executive branch staff in the midst of international humanitarian crisis situations.
Interview Performance (50 points) Satisfactory Professional Reference Checks (20 points)
Total Possible Points: 100
BASIS OF RATING: Offerors who meet the Education/Experience requirements and Selection Factors will be further evaluated in accordance with the Offeror Rating System. Those offerors determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.
Offerors are required to address each factor of the Offeror Rating System in their resume, describing specifically and accurately what experience, training, education and/or awards they have received as it pertains to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection factors and/or Offeror Rating System factors may result in not receiving credit for all pertinent experience, education, training and/or awards.
The most qualified offerors may be interviewed and required to provide a writing sample. BHA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for offerors being considered for selection. Note: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an offeror. BHA reserves the right to select additional offerors if vacancies become available during future phase of the selection process.