Job Description

Eligibility criteria Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters Duty Stations.

Description of task Under the direct supervision of the Chief Human Resources Officer, the UN Volunteer will undertake the following tasks: Administration of UNV Support Office:

  • Assess needs of the mission’s different departments and encourage the inclusion of UN Volunteers in budget submissions.
  • Administration of the 18 UN Volunteers serving with MINURSO, in accordance with UNV Conditions of Service (COS). Provision of guidance on UNV COS, MINURSO/UN regulations and advice on any developments affecting the volunteers.
  • Oversee the identification, selection and recruitment of UNV candidates in consultation with the receiving MINURSO Section and UNV HQ. Schedule interviews’ time and date in Coordination with short-listed candidates. Prepare the comparative evaluation and all other documentation necessary for the recruitment process. Monitor interviews (act as an ex officio).
  • Keep an updated UNV database for appropriate control of personnel records and claims, and maintain all relevant documentation such as contracts, beneficiary forms, performance appraisals, and forward relevant copies to UN Volunteers HQ.
  • Coordinate the issues related to time and attendance, including Rest & Recuperation (if applicable) and leave requests.
  • Initiate processes for disbursement of entitlements such as VLA, claims, advances, reimbursements; and help with financial issues regarding UN Volunteers, including certification of medical expense insurance claims. Process terminations/resignations and arrange repatriation travel upon completion of assignments.
  • Monitor the working and living conditions of serving UN Volunteers; discuss performance and any issues with their supervisors and counterparts; extend personal support and guidance to the UN Volunteers and volunteers in Western Sahara by sharing concerns and advice, and build up a mutual support network for volunteers in Western Sahara.
  • Coordinate the activities of the annual celebration of the International Volunteer Day celebrated on 5 December and encourage volunteers to embrace the ideals of volunteerism and be advocates for volunteer action through interaction with other committees, participation in recreational activities and provision of promotional materials.
Qualifications/Requirements Required degree level: Bachelor degree or equivalent Education - Additional Comments: Type of Degree: Management, human resources, business administration, educational studies or other relevant field of studies.

Required experience: 36 Months Experience remark: A minimum of 3 years of professional experience with at least 2 years’ experience in administration, human resources, Capacity Development, programme management and/or social mobilization techniques.

Previous working experience in a conflict, post-conflict or transitional setting would be an asset.

Language skills:
  • English(Mandatory), Level - Fluent
  • French(Optional), Level - Working Knowledge
Area of expertise: Administration and administrative assistance Area of expertise details: Computer skills: Computer literate; proficiency in standard Microsoft Office applications (Word, PowerPoint, Excel, etc.), email/internet, other IT applications.

Working experience in a development-related field, including management capacity, Organizational Development and/or volunteer management is desirable.

Work experience with another international organization would be an asset; previous experience within the UN System or a NGO setting at national or international level, or with organizations with comparable mandates and working conditions is an asset.

The incumbent must be a dynamic, multi-functional person, who supports MINURSO and its UN Volunteers with professionalism and dedication. He/ she must be an excellent team player, with strong advocacy, networking, negotiation and presentation skills, as well as good organizational and coordination skills and sound Security awareness.

Driving license: No Competencies values: Accountability, Adaptability and Flexibility, Commitment and Motivation, Communication, Integrity, Planning and Organizing, Professionalism, Working in Teams   Application deadline: 14 March 2021
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