Solidarites International

Support Coordinator

Solidarites International

Job Description

Desired start date: ASAP, beginning of September as a last resort Duration of the mission: 6 months (renewable according to funds) Location: Based in Capital, Latin America

ABOUT THE MISSION

SOLIDARITÉS INTERNATIONAL is a French humanitarian organization that provides aid and assistance to victims of war or natural disaster. For over 39 years, our organization has worked towards meeting the three Basic Needs - water, food and shelter – of vulnerable and crisis-affected populations, and has been more specifically committed to fight against waterborne diseases, leading cause of death in the world. SI’s interventions are carried out based on its expertise in the field of access to safe drinking water, sanitation and hygiene promotion, but also in the essential ones of food security and livelihoods. SOLIDARITES INTERNATIONAL is currently present in about 20 countries where SI staff – a total of 2,000 people comprising expatriates, local staff, HQ employees and some volunteers – implements programs with professionalism and commitment whilst being mindful of respecting other cultures.** SOLIDARITÉS INTERNATIONAL has started its activities in Latin America relatively recently. After several exploratory missions were carried out in 2019, missions were opened and progressively scaled up to increase their scopes of intervention. They now include activities such as urban Agriculture or soft WASH activities (hygiene promotion, distribution of kits) and hard WASH activities (distribution and installation of water storage unit, rehabilitation of health facilities) in targeted rural or urban communities. SOLIDARITÉS INTERNATIONAL operates in Latin America within Consortiums with other INGOs and some of its activities are implemented through local partners.

SOLIDARITÉS INTERNATIONAL is looking for a Support Coordinator based in capital to support the scale up of one of its mission in Latin America currently including a Country Director in capital, on field base and a second base to be opened in the coming weeks.

ABOUT THE JOB

General objective:

The Support Coordinator is responsible of the Logistics and the Administrative departments of her/his mission.

Regarding her/his logistics responsibilities, the Support Coordinator steers a mission’s logistical activities in order to ensure that SOLIDARITÉS INTERNATIONAL’s in-Country Programs run smoothly. She/he implements SOLIDARITÉS INTERNATIONAL’s mission procedures and logistical tools, and ensures that they are properly used and adhered to. She/he participates in defining SOLIDARITÉS INTERNATIONAL’s mission strategy, in drawing up projects and in assessing the resources needed for SOLIDARITÉS INTERNATIONAL activities. She/he supports the Country Director in operational security management. She/he is the point of reference for the mission and serves as the link between headquarters and the mission for all matters relating to logistics.

Regarding her/his administrative responsibilities, the Support Coordinator will direct and coordinate all administrative, accounting and financial services associated with the mission. She/he will take part in defining SOLIDARITÉS INTERNATIONAL’s human resources policy, and ensure that it is followed. As coordinator, he is responsible for the mission’s financial balance. She/he will monitor adherence to SOLIDARITÉS INTERNATIONAL’s administrative procedures and donor procedures as well as to the laws of the country in which intervention is taking place. She/he is the point of reference for the mission, and the link between headquarters and the mission for all administrative matters.

Responsibilities and main activities:

  1. Supply Management
  2. Vehicle Fleet Management
  3. Equipment park/Telecommunications Management
  4. Computer equipment management and monitoring
  5. Stock management
  6. Security
  7. Analysis of the socio-economic context
  8. Financial, accounting and budgetary management
  9. Cash management and Administrative management of the mission
  10. Budgetary / financial monitoring
  11. Team management
  12. HR management of expatriates and nationals
  13. Reporting/Communication/ Capitalization
The main challenges:

  1. New position
  2. Current scale up to be supported
  3. Opening of a new base
  4. No direct management but functional supervision
  5. Coaching and onboarding
  6. Setting up procedures and processes
  7. Support the launching of new programs
  8. Complex local regulations and frequently evolving COVID restrictions

YOUR PROFILE

Education: Higher degree in Economics, Management Sciences, Logistics management, Business Administration Experiences:

  • At least 3 years of previous experience in Logistics & Finance / Administration management
  • Proven experience in the coordination of field support activities with multi-donor funding
  • Experience in the humanitarian environments is a prerequisite
  • Previous experience in a Latin American context is an asset
Skills:
  • Knowledge of humanitarian project cycles
  • Technical experience in Logistics and knowledge of SAGA and Homere are an asset
  • Strategic vision, good planning, anticipation, organization and coordination skills to deal with a large daily volume of internal and external demands
  • Resistance to stress
  • Strong sense of diplomacy and experience of working in an intercultural environment
  • Team spirit, ability to federate and coordinate team members
Language: English and Spanish are mandatory

SI WILL OFFER YOU

A salaried post:

According to experience, starting from 2400 euros gross per month (+ 10% annual leave allowance paid monthly) and a monthly Per Diem of 750 USD.

SOLIDARITÉS INTERNATIONAL also covers accommodation costs and travel expenses between the expatriate's country of origin and the place of assignment.

Vacation: During the assignment, a system of alternation between work and time off is implemented at the rate of 7 working days every three months (with 850 USD allocated by Solidarités). To these break periods, one additional rest day per month worked is granted.

Social and medical cover: Expatriates benefit from an insurance package which reimburses all healthcare expenses (including medical and surgical expenses, dental care and ophthalmological expenses, repatriation) and a welfare system including war risks. Essential vaccination and antimalarial treatment costs are refunded.

Covid19

SI recommends vaccination against Covid-19, using WHO approved vaccines. If possible, the vaccination should be done before departure in order to reduce the logistical constraints once on the ground.

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