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Position Title: Sr. Operations Manager, Clinical Research
Location: Dallas
Country: United States
Deadline Date: No specific deadline indicated, apply timely not to miss an opportunity.

Job Details

Job Posting Organization:
The American Heart Association (AHA) is a leading organization dedicated to fighting heart disease and stroke, with a mission to be a relentless force for a world of longer, healthier lives. Established over a century ago, the AHA has grown to become a trusted leader in cardiovascular and brain health, operating in numerous countries and employing thousands of individuals. The organization is committed to diversity, equity, and inclusion, ensuring that everyone, regardless of their background, has access to health and hope. The AHA is also focused on professional development and offers various resources to support its employees' growth and well-being.

Job Overview:
The Sr. Operations Manager in the Clinical Research Department at the American Heart Association is a pivotal role responsible for the daily management of departmental operations. This includes overseeing budget management, Contract Management, and reporting. The position requires collaboration with the Director of Operations to establish best practice operational standards and support special projects that align with departmental objectives. The role is designed to ensure that the Clinical Research Department operates efficiently and effectively, contributing to the AHA's mission of improving health outcomes. The position is home-based, allowing for flexibility in work arrangements, and emphasizes the importance of work-life harmonization.

Duties and Responsibilities:
The Sr. Operations Manager will support the Director of Operations in establishing budget tracking and reporting across multiple budgets ranging from $50 to $100 million. Responsibilities include managing operations such as accounting, expense reporting, and procurement, while building relationships with legal teams, external vendors, and partners to achieve business goals. The manager will develop and distribute monthly reports on project variances, analyze financial activities, and provide mentorship and recommendations. Additionally, the role involves leading program budget preparation, managing departmental contracting processes, and working with the legal department to negotiate contract terms. The manager will also utilize various systems to process invoices and contracts, prepare recurring reports, and oversee a Coordinator who supports Operational Activities.

Required Qualifications:
Candidates must possess a Bachelor’s Degree or equivalent work experience, with a Master’s Degree preferred. A minimum of 5 years of relevant work experience is required, demonstrating comprehensive knowledge of accounting principles, Analysis" id="link" class="link">Financial Analysis, budget analysis, and general business Administration. Experience in grant project management, particularly in the healthcare sector, is essential. Candidates should have extensive knowledge of budgeting and reporting processes for service agreements and grants, along with proficiency in large-scale purchasing and variance analysis. Strong oral and written communication skills are necessary, as is the ability to manage multiple projects concurrently and effectively communicate with diverse staff levels.

Educational Background:
The position requires a Bachelor’s Degree in a relevant field, with a preference for candidates holding a Master’s Degree. The educational background should reflect a strong foundation in business administration, finance, or a related discipline, equipping candidates with the necessary skills to manage complex financial and operational tasks effectively.

Experience:
Candidates should have at least 5 years of meaningful work experience in roles that involve Financial Management, operations, and project management. Experience in grant project management, particularly within the healthcare space, is highly desirable. Additionally, candidates should have a proven track record of managing multiple projects in a fast-paced environment, demonstrating the ability to meet deadlines and adapt to changing priorities.

Languages:
While the job description does not specify mandatory languages, proficiency in English is essential for effective communication within the organization. Additional language skills may be considered beneficial, particularly in diverse work environments or when engaging with various stakeholders.

Additional Notes:
This is a full-time position with a competitive salary range of $80,000 to $110,000, commensurate with experience. The American Heart Association offers a comprehensive benefits package, including medical, dental, vision, and life insurance, as well as a robust retirement program. Employees are entitled to a minimum of 16 days of Paid Time Off (PTO) per year, increasing with seniority, and 12 paid holidays annually. The organization also supports professional development through tuition assistance and access to an extensive online university. The AHA is committed to creating a diverse and inclusive workplace and encourages applicants from all backgrounds.