American Heart Association (AHA)

Sr. Development Coordinator

American Heart Association (AHA)

Job Description

This job opportunity is located in 

Oklahoma City, Oklahoma


Are you ready to join an organization where you can be a relentless force for a world of longer, healthier lives?

We’re hiring a Sr. Development Coordinator in Oklahoma City, OK.

In this position, you will coordinate Logistics for major Fundraising campaigns, in person and/or virtual events. Responsibilities will also include coordinating and motivating volunteers, assisting with logistics of auxiliary fundraising events, coordinating event Administration, schedules and meetings, controlling inventory and implementation of Marketing, presentation, or fundraising materials, and preparing financial or operational reports. You will also be responsible for ensuring sponsorship fulfillment of benefits, securing, and coordinating all vendor relationships, and ensuring Association policies and procedures for events are followed.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as training and support locally and through our National Center.

#TheAHALife is our company culture, our way of life, reflecting our diversity and inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued™ at the American Heart Association by following us on LinkedIn, Instagram, Facebook, Twitter, and at


  • Coordinate and collaborate with vendors or volunteers to implement logistics primarily for Heart Walk and Cycle Nation, while providing seasonal logistic support for Go Red for Women Luncheon and Heart Ball. Responsibilities will include including infrastructure, lighting, sound, food, permits, and beverage, etc.

  • Prepare, edit, and maintain fundraising materials and presentations as well as event collateral and marketing material.

  • Coordinate the vendor contract process for assigned events to ensure that each site is following American Heart Association best practices, guidelines, and procedures. Track vendors’ adherence to contractual obligations and perform as agreed upon. Coordinate logistics for auxiliary events and virtual events.

  • Ensure accuracy and adherence to the latest policies and practices of The Association as they relate to fiscal and event financials. Ensure expenses for events are coordinated with the Corporate Market Director and Accounting Liaison. Monitor event budget. Coordinate and track invoicing, expenses, and peripheral accounts for events. Prepare and distribute reports as requested.

  • Prepare and communicate schedules and meetings, and ensure deadlines are met. Ensure markets are meeting deadlines for successful event production.

  • Train volunteers and run assignments onsite during event. Act as volunteer liaison.

  • Travel will be required to events within the Oklahoma City and the surrounding service territory.


  • High School Diploma/GED required.

  • Bachelor's Degree (or equivalent combination of education and experience) preferred.

  • One+ years of prior administrative support experience in related environment; broad knowledge and understanding of Event Management.

  • Excellent attention to detail, organization of workflow and calendars, verbal, and non-verbal communication with highly effective organization and time management skills.

  • Ability to prioritize and develop solutions for effective decision making.

  • Ability to work independently, prioritize and balance multiple tasks simultaneously.

  • Proficient with all Microsoft Office applications (Word, Excel, PowerPoint, Publisher, Outlook.

  • Ability to work outside of standard hours which may involve some evenings and/or weekends.

  • Ability and willingness to travel locally throughout the territory.

  • Able to lift at least 20 lbs. from the ground to waist level.

  • Experience in Canva and Microsoft Dynamics preferred.

Compensation & Benefits

The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.

  • Compensation – Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed.

  • Performance and Recognition – You are rewarded for achieving success by merit increases and incentive programs, based on the type of position.

  • Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.

  • Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.

  • Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.

The American Heart Association’s 2024 Goal: Every person deserves the opportunity for a full, healthy life. As champions for Health Equity, by 2024, the American Heart Association will advance cardiovascular health for all, including identifying and removing barriers to health care access and quality.

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

This position not a match with your skills? Click here to see other opportunities.

Be sure to follow us on Twitter #TheAHALife

EOE/Protected Veterans/Persons with Disabilities

Location US-OK-Oklahoma City

Posted Date 22 minutes ago (3/3/2023 4:31 PM)

Requisition ID 2022-8231

Job Category Administrative Support

Position Type Full Time

Location: OK-Oklahoma City

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American Health Associasion (AHA) does not indicate an expiration date for Vacancies. Please apply timely not to miss an opportunity.


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