International Medical Corps (IMC)

Specialist (Logistics Medical Supply Chain)

International Medical Corps (IMC)

Job Description

International Medical Corps is a global humanitarian nonprofit organization dedicated to saving lives and relieving suffering through healthcare training and relief and development programs.

Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in areas worldwide. By offering training and healthcare to local populations and medical assistance to people at high risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated healthcare systems and helps bring them back to self-reliance.

Background

When catastrophe hits, International Medical Corps is often one of the first humanitarian aid organizations on the scene providing rapid and effective aid that saves lives, reduces suffering, and promotes self-reliance.

International Medical Corps provides safe, timely, effective, efficient, equitable and patient centered care; offers needs-based response according to the context and type of sudden onset disaster (SOD) and/or outbreak in the affected nation; adopts a human rights-based approach to its response; ensures it is accessible to all sections of the population affected by the SOD and/or outbreak, particularly the vulnerable; and treats patients in a medically ethical manner.

International Medical Corps is accountable to patients and communities, host governments and ministries of health, and its organization and donors. International Medical Corps commits to a coordinated response under the national health emergency management authorities. International Medical Corps collaborates with the national health system, the clusters and the humanitarian community.

Access to Covid-19 vaccines is critical and urgent to control and eventually end the global Pandemic. International Medical Corps wants to ensure that efforts are coordinated at the country level to support the field teams in optimizing preparedness and rollout of Covid 19 vaccines in areas where it operates. The Global Technical Advisory Committee will define the requirements for early investments in supplies, staff, and systems in line with the projected needs for an unprecedented mass vaccination campaign. It will develop work streams to focus on the anticipated campaigns' critical areas and develop tools to support the missions in enhancing their readiness. It will also set up clear communication lines, roles & responsibilities, and goals/deliverables for the vaccination program across International Medical Corps missions.

Offer contingent on funding and MOH approval.

The Logistics Specialist will work under the supervision of the Vaccine Supply Chain Coordinator.

Job Purpose

The primary role of the Specialist, Logistics Medical Supply Chain will be to provide training, guidance, and support in implementing COVID-19 vaccination activities at country level. S/he will be part of a wider team coordinating and conducting COVID-19 vaccination activities.

Main Responsibilities

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation. The Specialist, Logistics Medical Supply Chain will: · Ensure safe delivery, receipt and quality control for all goods delivered to site.

· Ensure set-up of the Cold Chain equipment (and ancillary goods) in selected locations including energy supply, temperature, humidity control and cold chain breaks monitoring, in line with International Medical Corps’ standard operating procedures and WHO/MOH requirement.

· Ensure that controls are conducted and documented across supply chain segments. Provide quality assurance reports on regular bases to be used as documented evidence address to MOH, UNICEF/WHO and donors.

· Establish/utilize standardized Data Collection tools and train staff on accurate data collection in order to track distribution and consumption to report on: · Quantity of equipment and items distributed for vaccination efforts · Vaccine wastage rate (Vaccine doses supplied-vaccine doses administered/Total vaccine doses supplied · Number of vaccination doses channeled through International Medical Corps · Support implementation of International Medical Corps’ supply chain tools to ensure that field sites have appropriate and scalable supply chain systems to support project implementation.

· Provide Technical Support to field offices on the development of supply chain plans, including gap Analysis and recommendations for strengthening capacity.

· Support consolidation of needs and procurement plans for cold chain equipment for safe storage, distribution, and wastage management of the vaccine(s).

· Ensure that orders are placed on time and monitored.

· Support the follow-up of orders ensuring that all key stakeholders at field level kept informed of progresses and challenges encountered.

· Ensure that requesting departments are kept informed of the progress of purchases for operations, the level of stocks, and assets available for the implementation of activities.

· Ensure that accurate filing systems of logistics/procurement documents is maintained by Logistics field teams.

Quality Assurance

· Support review of quality assurance documentation for cold chain equipment and supplies procured at field level and that appropriate certificates are authenticated prior placing orders and are included in procurement files.

Warehousing and Quality Control

· Support country teams in applying and documenting Quality Control as per International Medical Corps’ standard procedures.

· Ensure that stock movements up to distribution sites are documented and updated in stock reports.

· Support regular inventories to ensure adequate amounts of equipment and supplies are available for program implementation.

· Ensure that cold chain equipment is regularly maintained and use adequately.

Compliance

· Support country teams in maintaining compliance with International Medical Corps policies and procedures, donor regulations and local laws.

· Ensure compliance with government regulations/requirements for importation of goods and supplies, tax exemption applications are recorded appropriately.

Training/ Capacity Building

· Facilitate the capacity building on cold chain management for all staff involved in the receipt, storage, transportation, and distribution of vaccines.

· Provide equipment documentation and advanced training the operating and maintaining cold chain equipment-to operators.

Fraud prevention

· Committed to fraud prevention, detection, reporting and fraud risk reduction as per International Medical Corps’ policies and procedures, donor regulations and local laws.

Representation

· Represent International Medical Corps in a positive and professional manner contributing to the creation of a positive image and overall credibility of the organization, notably through the application of International Medical Corps’ mandate, ethics, values and standpoint with regard to other actors.

General

Deployed personnel are expected to assist with the setup, maintenance and demobilization of the clinical spaces and base camp as required.

The fluid nature of emergency response requires personnel to adapt to a rapidly changing landscape; duties may be reconfigured to meet operational requirements.

Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.

Code of Conduct

As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards.

If this is a supervisory position, one must set an example of ethical behavior through one’s own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps’ policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns.

It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report.

Qualifications: Typically, a Bachelor’s degree in logistics, procurement, or supply chain management, or Pharmaceutical field. Equivalent combination of relevant education and experience may be substituted as appropriate.

Experience

· At least seven (7) years of relevant and progressive experience in medical procurement and supply chain management. in a hospital or clinical setting; preferably in low resource or emergency environment · Good knowledge of US or European donors (BHA, DFID, ECHO, EU, etc.), including regulations, policies, and requirements specific to the Health Sector · Experience developing reports pertaining to medical procurement and supply chain management, especially in an emergency context · Demonstrated international field experience Competencies

· Excellent interpersonal, troubleshooting, and team skills · Excellent communication skills, both oral and written · Ability to interact with a wide range of linguistically and culturally diverse staff, clients, etc.

· Able to work and live in an austere environment with limited resources · Fluency in written and spoken English is required; Fluency in Arabic is desirable Equal Opportunities International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability, or status as a veteran.

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