International Foundation for Electoral Systems (IFES)

Senior Project Manager (Project Governance Pacific Islands)

International Foundation for Electoral Systems (IFES)

Job Description

About International Foundation for Electoral Systems (IFES): Together we build democracies that deliver for all. Our independent expertise strengthens electoral institutions/systems and builds local capacity to deliver sustainable solutions. As the global leader in democracy promotion, we advance good governance and democratic rights by providing technical assistance; empowering the underrepresented to participate in the political process; and applying field-based research to improve the electoral cycle. We believe that trusted electoral institutions deliver credible elections, effective governing institutions are accountable to the people they serve, all people safely participate in civic and political life on an equal basis and technology, information and data positively serve elections and democracy. Since 1987, IFES has worked in over 145 countries – from developing to mature democracies.

We center the rights of marginalized people in the work we do and strongly encourage Black, Indigenous and other people of color; racial, ethnic and religious minorities; women; persons with disabilities; youth; people from working class backgrounds; and LGBTQ people to apply.

Job Responsibilities: About the Position:

IFES is seeking a Senior Project Manager to support implementation of IFES’ Pacific Islands regional program. This position will be based in Fiji. The Senior Project Manager will be responsible for ensuring that project activities are carried out in accordance with the project work plan and that Financial Management is properly monitored per the approved budget. He/she will also oversee select program objectives which will be determined in consultation with the Regional Director for Asia-Pacific. Among other duties, he/she will be responsible for representing IFES will local partners and at donor briefings and ensuring that all activities and reporting are completed in accordance with the terms of the award.


  • Ensure timely execution of project activities within the allocated budget, and strategic development and implementation.
  • Oversee specific project activities as directed and provide technical input as needed.
  • Serve as the IFES representative to Heads of Missions, Embassy staff and donor representatives on a variety of issues.
  • Oversee recruiting, interviewing and hiring of field staff and consultants as needed.
  • Oversee Project Management, Administration, finances, budgeting, and reporting
  • Oversee any necessary procurement in accordance with IFES policies and USAID rules and regulations.
  • Ensure that donor-specified reporting requirements are met.
  • Develop and maintain relationships with key stakeholders, donors and partners.
  • Manage the project's Monitoring and Evaluation plan and oversee Data Collection and reporting.
  • Other duties as assigned.
POSITION REQUIREMENTS:** Education: Master’s degree in public administration, business, Law, social sciences, or a related field strongly preferred.

Experience: Minimum of 10 years of relevant experience in international development, preferably in the area of democracy and governance. Minimum of 5 years of experience with USAID and non-US-funded activities in related program area, with at least 3 years of overseas living experience. Familiarity with political, economic and social context within the region a plus. Technical knowledge and experience in area(s) of project focus including corruption prevention and transparency initiatives with government stakeholders and democratic citizenship initiatives with youth strongly desired.

Related Skills or Knowledge: Experience with financial tracking, forecasting and Microsoft Excel-based spreadsheets. Demonstrated leadership, project administration and financial management skills. Thorough knowledge of USAID and non-US Financial Regulations and contract compliance requirements. Detailed oriented and organized. Demonstrated ability to manage staff, prioritize and handle multiple tasks and consistently meet tight deadlines. Ability to develop and manage effective local relationships by applying cultural awareness. Strong communicator, both verbally and in writing, in English. Collaborative, team oriented individual. Proven capacity to work well with minimal supervision. Experience in managing relationships with international donor community.

LANGUAGE SKILLS: Fluency in written and spoken English required.


Standard office work environment, with occasional field travel. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

“All qualified applicants/employees will receive consideration for employment/promotions and will not be discriminated against on the basis of disability, sex, sexual orientation, gender identity, age, race, color, religion, national origin, veteran status, or any other legally protected characteristic.

IFES takes affirmative action with respect to the employment and promotion of women, minorities, individuals with disabilities, and covered veterans. IFES will also take affirmative action on the basis of sexual orientation and gender identity.

IFES is a VEVRAA Federal Contractor”
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