United Nations High Commissioner for Refugees (UNHCR)

Senior Programme Assistant (Educate A Child)

United Nations High Commissioner for Refugees (UNHCR)

Job Description

Title: Senior Programme Assistant - Educate A Child (EAC) Vacancy No: CPH/VN/2021/017 Duty station: Copenhagen, Denmark Duration: from 03/05/2021 to 31/12/2021 Contract Type: UNOPS LICA-5 (Local Individual Contractor Agreement) Posting date: 12 April 2021 Closing date: 27 April 2021 Organizational Context UNHCR is a global organization dedicated to saving lives, protecting rights and building a better future for refugees, forcibly displaced communities and stateless people. Every year, millions of men, women and children are forced to flee their homes to escape conflict and persecution. We are in over 130 countries, using our expertise to protect and care for millions.

The Private Partnerships and Philanthropy Section operates from Copenhagen, the extended arm of UNHCR Headquarter, with global coverage through Regional Managers, National PSP Offices and National Partners.

As part of the Private Sector Partnerships Service, the role of the Private Partnership and Philanthropy Section is to raise funds from corporate companies, foundations and high net worth individuals.

One of the biggest private sector donors to UNHCR is Education Above All Foundation, which is the umbrella organization for Educate a Child Programme. The objective of the EAC Programme is to significantly reduce the numbers of children worldwide who are missing out on their right to primary education. The partnership between UNHCR and EAC/EAA Foundation has been implemented since 2012, and is being implemented in 15 operations in 14 countries for the current three-year period of the renewed EAC programme.

With an increased number of countries joining the renewed EAC programme (2020-2022), there is a need for additional personnel in Headquarters so that guidance and Technical Support to participant countries can be enhanced. For the countries who are relatively new to the programme, additional assistance will be important in ensuring they have the support they need to meet the programme requirements. Furthermore, the complexity of the programme requires full time attention to programmatic, budgetary and financial monitoring of the EAC programme.

Purpose and Scope of Assignment The position, located in UNHCR HQ in Copenhagen, will sit within the Private Partnership and Philantropy Section, will work closely with the Primary Education team and will provide desk-based support for UNHCR¿s operations globally.

Duties and Responsibilities The Snr Programme Assistant will work closely with the EAC Associate Programme Officer and Snr. Private Sector Partnership Officer to support the following: - Assist the preparation of EAC/EAA programme budgetary allocations breakdown to the 15 operations - implementing the EAC Programme in alignment with the UNHCR annual detailed planning cycle and - Resource Allocation Framework and approved prioritized budgets.

- Verifies that the commitments made for the EAC/EAA Programme contribution Agreement by the 15 implementing operations are aligned and included within their budget.

- Assists the EAC/EAA Donor focal point and the Senior PSP Finance Officer in providing inputs and reviewing the submissions made to the Resource Planning and Management Board.

- Contribute to monitor the implementation progress of the EAC Programme contributions - Tracks that EAC/EAA Programme related expenditure are booked using the EAC Programme tracking tool.

- Assist the EAC Associate Programme Off. in carrying out EAC/EAA related Capacity Building activities (i.e.

- training materials, webinars, and workshops on budgeting and reporting on the EAC/EAA Programme) for example on using the tracking tool.

- Assist the review of Financial Mid-Year and Annual country reports.

- Critically analyze and provide suggestions on the improvement of Programme financial monitoring tools tailored to UNHCR¿s new Results-based Management software - Support the development and maintenance of the team collaboration platforms, such as MS Teams or SharePoint.

- Regularly update the EAC Programme Contact List.

- Assist the EAC HQ team meetings and keep a record of the meeting notes.

- Perform other duties as requested.

Monitoring and Progress Controls - 15 EAC implementing operations are provided with technical guidance - Support is provided to ensure the timely finalization of Mid-Year and Annual financial reports.

- Internal monitoring of the implementation progress is conducted on a monthly basis.

- Updates on matching grant allocations required on weekly bases during certain points of the year.

- Additional deliverables will be agreed with the supervisor as per needs.

Qualifications and Experience Education (Level and area of required and/or preferred education) Completion of secondary education with post-secondary training/certificate in Finance, Business/International Administration, Political Science/International Relations, or another related discipline.

Work Experience - Minimum of 5 years of job experience relevant to the function (or 2-3 years with a master¿s degree).

- Work experience in programme monitoring, including budget and Financial Aspects, specifically in humanitarian or development settings is desirable.

Key Competencies - Knowledge of budgeting and financial monitoring for not-for-profit businesses.

- Have strong Microsoft Excel Skills and good experience using other softwares of the Microsoft Office suite (Outlook, Word, Teams and PowerPoint).

- Capable of building and maintaining databases and filing systems for project management.

- Knowledge of SharePoint is desired.

- Fluency in written and oral English is required.

Location and Conditions The successful candidate will be based in Copenhagen, Denmark.

This position is up to the end of the year with a possibility of extension. It is a full-time role (40 hours per week).

The written test might be included in selection process.

For any technical problems encountered during the on-line application, please contact the Global Service Desk at HQUSSD@unhcr.org by allowing sufficient time for the resolution of issue.

The deadline for applications is 27 April 2021
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