Job Description

This position is advertised open to internal and external applicants.

Interested applicants should consult the Administrative Instruction on Recruitment and Assignment of Locally Recruited Staff (RALS).

Organizational Setting and Work Relationships The Senior Programme Assistant would normally receive guidance from more senior programme staff in the operation/bureau/division. The incumbent may receive indirect guidance from other sections and units relevant to the country/region programme(s). UNHCR Manual, Operations Plans, UN and UNHCR financial/budgetary rules and regulations will guide the work of the Senior Program Assistant.

S/he is expected to have contacts within the organization and outside the duty station, as well as with partners and other stakeholders to collect information, monitor programme activities and implement administrative requirements. The incumbent is expected to work in line with the multi-functional team (MFT) approach as defined within the Program Manual, ensuring the participation of relevant stakeholders in all phases of the Program Management Cycle.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.

Duties - Provide administrative assistance and support in routine services and activities within Programme thus better able to meet the needs of persons of concern.

- Assist in organizing and documenting the selection of partners in accordance with the policy on selection and retention of partners, ensuring due diligence to meet the requirements of projects.

- Provide support to ensure partnership agreements are established in a timely manner, regularly monitored and reported on, in compliance with established guidelines and procedures included in the framework for implementing with partners.

- Guided by the MFT approach, support the development and implementation of monitoring plans for activities implemented through partnerships and those under direct implementation in line with Programme Manual and programming instructions.

- Contribute to the review and Analysis of operations plans, mid-year and year-end reports, ensuring quality assurance and compliance with established policies, guidelines, procedures and standards. Generate and maintain records of implementation rate (performance progress and expenditures) on a regular basis.

- Assist in ensuring compliance with issuance of audit certificates for partners in line with the Policy on Risk-Based Project Audits.

- Use UNHCR¿s corporate tools (e.g. Focus Client, Global Focus Insight and FOCUS Reader, MSRP) for core activities related to planning, budgeting, implementation and reporting, generating data for evidence-based programmatic decisions and analysis.

- Actively contribute to UNHCRs programming of community of practice and continuously contributing to improvements of programming tools and processes.

- Perform other related duties as required.

Minimum Qualifications Education & Professional Work Experience Years of Experience / Degree Level G5 - 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher Field(s) of Education Not applicable (Field(s) of Education marked with an asterisk* are essential) Certificates and/or Licenses Not specified (Certificates and Licenses marked with an asterisk* are essential) Relevant Job Experience Essential: Demonstrated experience in Programme Management, Operation Management Cycle and related processes.

Knowledge of Results Based-Management.

Computer skills (in MS office) including advanced Excel skills (pivot tables, data management, etc) Desirable: Completion of UNHCR Learning Programmes or specific training relevant to function of the position including Programme Management ¿ Level 1. E-tutoring of PM1, Framework for Implementing with Partners Learning Programme.

Experience in programme management training and Capacity Building activities.

Functional Skills PG-Programme Management (project formulation, programme cycles and reporting standards) PG-Results-based Management DM-Database Management PG-Programme Analysis IT-Computer Literacy (Functional Skills marked with an asterisk* are essential) Core Competencies Accountability Communication Organizational Awareness Teamwork & Collaboration Commitment to Continuous Learning Client & Result Orientation Managerial Competencies Empowering and Building Trust Cross-Functional Competencies Analytical Thinking Planning and Organizing Stakeholder Management Knowledge of French is mandatory and English is desirable.

. Interested Groupe 2 and external applicants need to apply online and complete the mandatory motivation letter.  For technical issues with logging in to the MSRP External Portal, or with online applications, please contact the HR Unit well before the deadline to allow sufficient time for any technical problem to be resolved. External vacancies are posted on the external UNHCR website and applicants who do not have internal status must apply through the external UNHCR website.  https://www.unhcr.org/careers.html - Careers - Career opportunities - Other Opportunities - Vacancies - sort by Location or search by Job Opening number.

. Applications will be accepted only via the online portals. Please do not send application via email.

. Not signed, incomplete and late applications will not be accepted. Only shortlisted candidates will be contacted. Shortlisted candidates may be required to sit for a written test and/or oral interview. UNHCR does not charge a fee at any stage of the recruitment process (application, interview, processing or any other fees).

. The evaluation of applicants will be conducted based on the information submitted during the application. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

. UNHCR strongly encourages qualified female applicants to apply. UNHCR seeks to ensure that male and female employees are given equal career opportunities. UNHCR is committed to achieving workforce diversity in terms gender, disability, marital or civil partnership status, race, color or ethnic and national origins, religion or belief, or sexual orientation. All applications will be treated with the strictest confidentiality.

. For any technical problems encountered during the online application, please send an email to the below email address titled - Online VA Query-your name and surname. Human Resources Kinshasa (Codkivac@unhcr.org) Yakoma Recent security incidents on the sidelines of the December 2020 presidential election in the Central African Republic (CAR) have led to significant population movements into the DRC; since December 24, 2020, the provinces of Nord-Ubangui, Sud-Ubangui and Bas-Uele have received 99,053 Central African refugees according to local authorities and the Congolese Immigration Services.

This group of refugees is mostly women and children under 18 years of age dispersed in at least 49 generally landlocked sites across the 3 provinces covered by the Gbadolite Sub-Delegation. They are in addition to a population of 173,731 Central African refugees who arrived between 2013 and 2017, and who are themselves scattered throughout the three provinces in the Gbadolite Sub-Delegation's area of intervention.

Some of the Central African refugees are settled in camps (about 35%), but the majority live off-camp, alongside a host community with whom they have always lived peacefully. Although access to these populations remains a major challenge and their needs are multiple, contrasting with the virtual absence of multisectoral care services in the reception sites, they nevertheless benefit from multi-sectoral protection and assistance.  While the Sub-Delegation ensures the implementation of its strategy to empower these groups of refugees by reducing their dependence on food aid. The UNHCR is also involved in managing the recent and ongoing influx of Central African refugee women through the establishment of an emergency program in their favor and the coverage of their Basic Needs.

Yakoma is one of the cities in the province of Ex-Equateur. It is important to point out that a bloody armed conflict occurred in southern Ubangi from 2009 to 2010 following a dispute over the exploitation of fishing logs. The conflict pitted the Enyelle rebels (LOBALA) against the BOBA communities in the Dongo sector (240 km southwest of Gemena) and forced more than 200,000 people to flee their homes to seek refuge in neighboring countries (CAR and Congo -Brazza) while several others were killed. or injured and their homes set on fire. Most of the Enyelle fighters to whom belonged had previously been members of Mobutu's army and the MLC rebel group. The withdrawal of MONUSCO from the provinces of Ubangi (North and South) in 2014 created a security vacuum in an area where the Congolese National Police (PNC), local governments and judicial systems have difficulty responding effectively to security. , public service, and justice needs. for the benefit of returnees and populations.

Road infrastructure is extremely poor and travel between cities is possible by air. The few passable tracks are in dilapidated conditions, posing a credible threat to road users. In addition, due to the existence of several watercourses, the crossing between the North Ubangi and the Bas-Uele is done by makeshift means of transport (canoes), thus posing several risks for staff and partners. of UNHCR. Medical facilities are inadequate and flights to and from Yakoma are provided once a week by UNHAS and the planes are not equipped for night operations (MEDEVAC).

Sharing a border with the Central African Republic, the region experiences frequent and regular arrivals of refugees. Until the conflict in CAR is resolved, the presence of staff to assist refugees near the border requires mitigating measures in terms of health (mental and physical) as well as security measures.

Closing date for submissions or applications is 07 March 2021.

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