Senior Operations Associate


Job Description

Chemonics seeks a Senior Operations Associate to join its Global Supply Chain (GSC) Division in support of the USAID Global Health Supply Chain Program - Procurement and Supply Management (GHSC-PSM) project. The Senior Operations Associate will support contract Administration and complete financial tasks related to global project implementation, while also assisting the regional operations team supporting RBU staff, projects, and the Senior Vice President (SVP). Operations team support includes onboarding, closed project management, and corporate budgeting. We are looking for individuals who have a passion for making a difference in the lives of people around the world.

GHSC-PSM is the primary vehicle through which the U.S. Agency for International Development (USAID) procures and provides health commodities for countries receiving U.S. government foreign assistance. The project also provides technical assistance to improve the efficiency, reach, and sustainability of in-country supply chains and is supported with funding from the U.S. President’s Emergency Plan for AIDS Relief, the U.S. President’s Malaria Initiative, USAID’s Family Planning and reproductive health program, and USAID’s maternal and Child Health program.

Responsibilities include:
  • Respond to questions from home and field offices regarding Chemonics and client policies and regulations
  • Liaise directly with the grants, procurement, core compliance, and other relevant support departments to ensure project compliance with rules, regulations, and corporate policy
  • Review project deliverables and reports for completeness and provide comments and technical input. Draft financial deliverables
  • Draft and complete project approval requests (e.g. change of key personnel, prime contract modifications, grant modifications, and no-cost extensions, etc.), subcontractor and grantee obligation and administrative modifications, procurement action requests, and delegations of authority for home and field office employees, and submits for approval
  • Participate in new business including traveling on opportunity capture or g-trips, local and expat recruitment, writing past performance reviews, personnel sections, CVs, coordinating with subcontractors and assisting with budgeting and cost build-up
  • Lead monthly reforecasting for project budget; draft monthly budget and staffing memos; participate in corporate budgeting process as requested. Present budget to project leadership as requested
  • Analyze subcontractor invoices and backup documentation. Draft subcontract modifications; liaise with subcontractors on invoicing tasks and contractual management issues
  • Complete Data Entry of monthly project invoicing, subcontractor and consultant information and expense reports
  • Process monthly wire transfer requests by providing initial reviews to ensure completeness and accuracy, submitting final wire transfer request package for approval
  • Schedule and leads meetings as appropriate, prepare meeting agendas, capture and share notes, and track project communications
  • Serve as acting Operations Manager as necessary
  • Perform other duties as assigned
  • Bachelor's degree or equivalent work experience; Master's degree preferred
  • Minimum two years of relevant administrative or professional work experience
  • Minimum one year of contractual, project management, or related experience
  • Recruitment and/or budgeting experience preferred
  • Experience supporting a corporate budgeting process preferred
  • Previous experience working in international development and/or working in developing countries preferred
  • Demonstrated ability to communicate clearly in both verbal and written communications; strong cross-culture communication and sensitivity skills
  • Ability to multitask with strong attention to detail, organization, and time management with minimum oversight
  • Demonstrated ability to mentor others
  • Ability to work independently and as part of a team
  • Demonstrated integrity, resourcefulness in Problem Solving and initiative to learn new skills
  • Strong knowledge of MS Office applications
  • Willingness to travel in less Developed Countries for at least 4 to 8 weeks per year
  • English language fluency required, secondary language fluency desired
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