Job Description

* Eligibility: This vacancy is open for Internal and External applications.

* Submission of Applications: Internal candidates are invited to apply through MSRP - Self-Service - Recruiting Activities - Careers.

External candidates are invited to apply through https://www.unhcr.org/other-opportunities.html No late applications will be accepted. Only shortlisted candidates will be contacted. Shortlisted candidates may be required to sit for a written test, only those who pass the test will be invited for an interview.

UNHCR does not charge a fee at any stage of the recruitment process (application, interview, processing or any other fees).

UNHCR strongly encourages qualified female applicants for this position. UNHCR seeks to ensure that male and female employees are given equal career opportunities. UNHCR is committed to achieving workforce diversity in terms of gender, nationality and culture. All applications will be treated with the strictest confidentiality.

* Duties and Responsibilities - Assist in the recruitment, assignment, reassignment and separation of local service staff. Prepare documents for the interview panel for the recruitment of local staff.

- Process local staff members¿ contracts, entitlements and benefits in accordance with Staff Rules and established HR procedures.

- Update personnel related information in MSRP/HR module where this activity has been rolled out from PAS to the respective office.

- Advise staff members on their rights, obligations, benefits and entitlements, and assist them in interpreting UN/UNHCR staff rules and regulations.

- Assist newly arrived international staff with administrative formalities related to their accreditations, security/ground passes, submission of completed forms and related documents to headquarters, arrange travel and hotel reservations - Assist with shipment of their personal effects in Coordination with the logistics section.

- Maintain personnel records in the office, including maintenance of the attendance, overtime and leave records.

- Initiate calculations for payments related to personnel issues such as settlement of travel claims, overtime claims, hazard pay, medical and security evacuations, shipment costs.

- Initiate routine correspondence on HR matters for the authorizing officer¿s approval.

- Perform other related duties as required.

* Education & Professional Work Experience 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher.

* Relevant Job Experience - Essential Good knowledge of UNHCR administrative procedures and processes and exposure to provision of support services in an international organization.

- Desirable Field experience with UNHCR and/or with other humanitarian organizations is an asset. High IT affinity and working experience of PeopleSoft/MSRP.

* Functional Skills IT-Computer Literacy; PG-Resource Planning; eg. FOCUS, Global Focus Insight; FI-PeopleSoft Financial Management; HR-PeopleSoft Human Capital Management; UN-UN/UNHCR Administrative Rules, Regulations and Procedures; IT-Enterprise Resource Planning (ERP); EX-Field experience with UNHCR and/or with other humanitarian organizations * Core Competencies Accountability Communication Organizational Awareness Teamwork & Collaboration Commitment to Continuous Learning Client & Result Orientation * Cross-Functional Competencies Planning and Organizing Technological Awareness Only shortlisted candidates will be contacted. Shortlisted candidates may be required to sit for a written test and/or interview.

The Senior Human Resources Assistant will function under direct supervision of the Human Resources Officer, assisting him/her in personnel Administration and other HR related matters, including the process of recruitment and appointment of local staff, and the performance management and welfare issues of staff under area of responsibility (AOR).

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.

Temporary Appointment (Replacement Capacity) for a duration of 6 months, starting as soon as possible.

14 March 2021.

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