American Heart Association (AHA)

Senior Grant Administrator

American Heart Association (AHA)

Job Description

This job opportunity is located in Dallas, Texas Overview

Are you ready to join an organization where you can be a relentless force for a world of longer, healthier lives?

Envision all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every single day. Is it easy? No. Is it worthwhile? you bet! This is satisfying work that makes a real difference in people's lives. You can achieve professional growth with personal fulfillment. You will connect with people and make a lifesaving impact. You will partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare.


The American Heart Association (AHA) has an excellent opportunity for a Senior Grants Administrator for Mission Advancement Operations in our National Center office located in Dallas, Texas . This position can be remote, but must live near a major airport.

In this role, you will be responsible for executing and serving as administrator for a portfolio of significant grants and/or grant volume. You will ensure excellence and compliance in preparation, implementation, management and reporting for multiple or complex grants above $500,000. You will be responsible for collaborating with staff to ensure timely completion of all grant deliverables, monitoring budgets to ensure appropriate and on-schedule grant spending and preparing internal and external reports.

Essential Job Duties:

  • Develops, executes, and completes accurate grant award records through system reports, program/plan status updates, and deliverable outcomes. Communicates strategy, impact and results in compliance with donor reporting requirements. Prepares and delivers appropriate documentation in collaboration with assigned Mission Advancement team.
  • Leads and initiates grant Administration meeting(s) to ensure all parties are informed and will support compliance. Integrates grant requirements into program and monitors processes. Coordinates work with key internal stakeholders within and across staff functions including but not limited to Finance, Quality and Systems Improvement, Office of Health Equity, Research, Mission Advancement, Advocacy and Communications staff. Ensures that activities function within the parameters of American Heart Association policy.
  • Provides guidance and training to lower level grants administrators. Builds collaborative relationships both internally and externally to continually improve processes. Negotiates and resolves issues and concerns among team members.
  • Contributes to the development of budgets, grant implementation plans, outcomes/deliverables during pre-award proposal initiation, that would later require monitoring/reporting. Collaborates with implementation staff to monitor and ensure timely completion of all grant deliverables. Monitors budgets to ensure appropriate and on-schedule grant spending.
  • Responds to direct inquiries from donors and others with the highest level of accuracy, timeliness, and professionalism. Delivers information in person, mail, email or phone. Represents Mission Advancement at foundation funding information seminars or report meetings as needed.
  • Partners with executives and major gifts staff for relationship stewardship and as a consultative resource for development of future grants. Monitors and stewards assigned endowment funds, conducting research and initiating contact with the donor (if unassigned to other staff), providing an appropriate level of reporting, and setting the stage for renewal.
Want to help get your resume to the top? Take a look at the experience we require:


  • Bachelor's Degree in Accounting, Finance, Business Administration or related area
  • Five (5) years of experience with project or program budget development and administration
  • Five (5) years of experience identifying, monitoring, and delivering contract requirements within budget and deadlines
  • Three (3) years of experience developing, analyzing, and preparing presentations and reports on project outcomes
  • Three (3) years of experience communicating with senior level management and grant funding organization leadership
  • Three (3) years of experience interpreting and applying standard accounting and Finance Administration practices to reports
  • Comprehensive understanding of regulatory requirements for non-profit reporting
  • Must be able to travel overnight approx. 10% of the time.
Here are some of the preferred skills we are looking for:

  • Post-award grant experience
At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

  EOE/Protected Veterans/Persons with Disabilities Location US-TX-Dallas Posted Date 33 minutes ago (2/10/2021 10:21 AM) Requisition ID 2021-6615 Job Family Group Fundraising/Direct Sales Job Category Individual & Institutional Giving Location: Dallas, TX American Health Associasion (AHA) does not indicate an expiration date for Vacancies. Please apply timely not to miss an opportunity.

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