Job Advertisement

Position Title: Senior Development Coordinator
Location: Austin
Country: United States
Deadline Date: No specific deadline indicated, apply timely to not miss an opportunity.

Job Details

Job Posting Organization:
The American Heart Association (AHA) is a leading organization dedicated to fighting heart disease and stroke, with a mission to be a relentless force for a world of longer, healthier lives. Established over a century ago, the AHA has grown to become a trusted leader in cardiovascular and brain health, operating in numerous countries and employing thousands of individuals. The organization is committed to diversity, equity, and inclusion, and focuses on work-life harmonization, ensuring that every employee feels seen, heard, and valued. The AHA is also known for its innovative programs and resources that support employee development and well-being, including Heart U, its corporate university.

Job Overview:
The Senior Development Coordinator will play a crucial role in the SouthWest region of the American Heart Association, working as part of a centralized processing team. This position is designed for individuals who are passionate about health and community service, as it involves onboarding new employees, developing and leading training sessions, and providing expert administrative support for events. The role requires a proactive approach to managing event Logistics and ensuring that all processes are documented and maintained effectively. The coordinator will also be responsible for Data Management across various systems, collaborating with communications teams, and assisting with financial transactions related to events. This position is home-based but requires travel within the SouthWest region, including states like Arkansas, Colorado, New Mexico, Oklahoma, Texas, and Wyoming, with some overnight stays and weekend work expected.

Duties and Responsibilities:
The Senior Development Coordinator will have a diverse set of responsibilities, including but not limited to: assisting with the onboarding process for new employees, which may involve training and mentoring; acting as an Event Playbook Advocate and serving as a liaison between consultants and the team; creating and maintaining business process documentation; collaborating with supervisors to identify training gaps and lead team training sessions; serving as the team's event consultant and expert, attending events, and assisting with high-sensitivity projects; managing Data Entry across multiple systems such as Blackbaud Luminate, Greater Giving, and Microsoft Dynamics; coordinating the printing and mailing of event materials; assisting directors and volunteers with event logistics; managing check-in and checkout procedures at events; and supporting accounts receivable and payable tasks as needed.

Required Qualifications:
Candidates must possess a High School Diploma or GED, with 3-5 years of prior administrative support experience in a related environment, demonstrating a broad knowledge of Event Management. Strong attention to detail, excellent organizational skills, and effective verbal and non-verbal communication abilities are essential. The ability to prioritize tasks, develop solutions for effective decision-making, and work independently while managing multiple tasks simultaneously is crucial. Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Publisher, Outlook) is required, along with the physical capability to lift and move large objects when necessary. Candidates should also be prepared to travel 8-10 times per year within the SouthWest region, including some overnight stays and weekends.

Educational Background:
A High School Diploma or GED is the minimum educational requirement for this position. While further education may not be explicitly required, candidates with additional qualifications related to event management or administrative support may have a competitive advantage.

Experience:
The ideal candidate should have 3-5 years of relevant experience in administrative support, particularly in environments related to event management. This experience should demonstrate a solid understanding of the processes involved in organizing and executing events, as well as the ability to manage various administrative tasks effectively.

Languages:
While the job description does not specify mandatory languages, proficiency in English is essential for effective communication. Additional language skills may be considered an asset, particularly in regions with diverse populations.

Additional Notes:
This position is full-time and offers a competitive compensation range of $23.00 to $30.00 per hour, commensurate with experience. The American Heart Association provides a comprehensive benefits package, including medical, dental, vision, disability, and life insurance, as well as a robust retirement program with employer matching. Employees are also entitled to a minimum of 16 days of Paid Time Off (PTO) per year, increasing with seniority, and 12 paid holidays. The organization supports professional development through tuition assistance and various employee resource groups. The AHA is committed to creating a diverse workforce and workplace culture, ensuring that all employees feel valued and included.