Job Advertisement

Position Title: Senior Development Coordinator
Location: Little Rock
Country: United States
Deadline Date: Not specified

Job Details

Job Posting Organization:
The American Heart Association (AHA) is a leading organization dedicated to fighting heart disease and stroke, with a mission to be a relentless force for a world of longer, healthier lives. Established over a century ago, the AHA has grown to become a trusted leader in cardiovascular and brain health, operating in numerous countries and employing thousands of individuals. The organization is committed to diversity, equity, and inclusion, and focuses on work-life harmonization, ensuring that every employee feels valued and heard. The AHA is also known for its innovative programs and resources that support employee development and well-being, including Heart U, its corporate university.

Job Overview:
The Senior Development Coordinator will play a crucial role in the SouthWest region of the American Heart Association, focusing on onboarding new employees, developing and leading team trainings, and providing expert administrative support for events. This position is home-based but requires travel within the SouthWest region, including states like Arkansas, Colorado, New Mexico, Oklahoma, Texas, and Wyoming. The coordinator will be responsible for ensuring that new hires are effectively integrated into the team and that they receive the necessary training to succeed in their roles. Additionally, the coordinator will act as a liaison between consultants and the team, ensuring that all event-related processes are well-documented and executed efficiently. The role demands a proactive approach to problem-solving and the ability to manage multiple tasks simultaneously, all while maintaining a high level of organization and attention to detail.

Duties and Responsibilities:
The Senior Development Coordinator will have a variety of responsibilities, including but not limited to: assisting with the onboarding of new employees, which involves training and mentoring; acting as an Event Playbook Advocate and serving as a liaison between consultants and the team; creating and maintaining business process documentation; collaborating with supervisors to identify training gaps and lead team training sessions; serving as the team's event consultant and expert, attending events, and assisting with high-sensitivity projects; managing Data Entry across multiple systems such as Blackbaud Luminate, Greater Giving, and Microsoft Dynamics; working with the Communications team to create and update event materials; coordinating the printing and mailing of materials; assisting directors and volunteers with event Logistics; managing check-in and checkout procedures at events; assisting with Accounts Receivable and Payable tasks; maintaining event websites; and providing miscellaneous administrative support as needed.

Required Qualifications:
Candidates must possess a High School Diploma or GED, with 3-5 years of prior administrative support experience in a related environment, demonstrating a broad knowledge and understanding of Event Management. The ideal candidate will have excellent attention to detail, strong organizational skills, and effective verbal and non-verbal communication abilities. They should be capable of prioritizing tasks and developing solutions for effective decision-making. The ability to work independently and handle multiple tasks simultaneously is essential. Proficiency in all Microsoft Office applications (Word, Excel, PowerPoint, Publisher, Outlook) is required, along with the physical ability to lift and move large objects as necessary. Candidates should also be prepared to travel 8-10 times per year within the SouthWest region, including some overnight trips and weekends.

Educational Background:
A High School Diploma or GED is required for this position. While further education may not be explicitly required, candidates with additional qualifications related to event management or administrative support may be viewed favorably.

Experience:
The position requires 3-5 years of relevant experience in administrative support, particularly in environments related to event management. This experience should demonstrate a solid understanding of the processes involved in organizing and executing events, as well as the ability to provide effective support to teams and leadership.

Languages:
While the job description does not specify mandatory languages, proficiency in English is essential for communication within the organization and with external partners. Additional language skills may be considered an asset, particularly in regions with diverse populations.

Additional Notes:
This is a full-time position with a competitive salary range of $23.00 to $30.00, commensurate with experience. The American Heart Association offers a comprehensive benefits package that includes medical, dental, vision, disability, and life insurance, as well as a robust retirement program with employer matching. Employees are also entitled to a minimum of 16 days of Paid Time Off (PTO) per year, which increases with seniority, and 12 paid holidays annually. The organization supports professional development through tuition assistance and various employee resource groups. The AHA is committed to creating a diverse and inclusive workplace and encourages applicants from all backgrounds.