American Heart Association (AHA)

Senior Development Coordinator

American Heart Association (AHA)

Job Description

Job Advertisement

Position Title: Senior Development Coordinator
Location: Fort Worth
Country: United States
Deadline Date: Not specified

Job Details

Job Posting Organization:
The American Heart Association (AHA) is a leading organization dedicated to fighting heart disease and stroke. Established over a century ago, the AHA has been at the forefront of cardiovascular health research and education. With a mission to be a relentless force for a world of longer, healthier lives, the AHA operates in multiple countries and has a diverse workforce committed to Health Equity and community well-being. The organization emphasizes diversity, equity, and inclusion in its workplace culture, ensuring that every employee feels valued and heard. The AHA has numerous resources available for employee development and well-being, including Heart U, its corporate university, which offers extensive training and support.

Job Overview:
The Senior Development Coordinator position is a vital role within the American Heart Association's SouthWest region. This home-based position requires the candidate to be proactive in onboarding new employees and developing Training Programs that enhance team performance. The coordinator will serve as an expert in event administrative support, ensuring that all events are executed smoothly and efficiently. The role involves collaboration with various stakeholders, including directors and volunteers, to coordinate Logistics for both digital and in-person events. The candidate will also be responsible for maintaining business process documentation and managing Data Entry across multiple systems. This position requires travel within the SouthWest region, including states like Colorado, New Mexico, Oklahoma, and Texas, with occasional overnight stays and weekend work. The AHA is looking for someone who is not only detail-oriented but also capable of managing multiple tasks and prioritizing effectively to meet the demands of this dynamic role.

Duties and Responsibilities:
The Senior Development Coordinator will have a comprehensive set of responsibilities, including but not limited to: assisting with the onboarding of new employees, which involves training and mentoring; acting as the Event Playbook Advocate and serving as a liaison between consultants and the team; creating and maintaining business process documentation; collaborating with supervisors to identify training gaps and lead team training sessions; serving as the team's event consultant and expert, attending events, and assisting with high-sensitivity projects; managing data entry in systems such as Blackbaud Luminate, Greater Giving, and Microsoft Dynamics; working with the Communications team to create and update event and sponsor materials; coordinating the printing and mailing of materials; assisting directors and volunteers with event logistics; managing check-in and checkout procedures at events, including training volunteers and processing financial transactions; assisting with Accounts Receivable and Accounts Payable tasks; maintaining event websites; and providing miscellaneous administrative support as needed, such as compiling reports and presentations.

Required Qualifications:
Candidates must possess a High School Diploma or GED as a minimum requirement. Additionally, 3-5 years of prior administrative support experience in a related environment is essential, with a broad knowledge and understanding of Event Management. The ideal candidate will demonstrate excellent attention to detail, strong organizational skills, and effective verbal and non-verbal communication abilities. They should be adept at managing workflows and calendars, prioritizing tasks, and developing solutions for effective decision-making. The ability to work independently and handle multiple tasks simultaneously is crucial. Proficiency in all Microsoft Office applications, including Word, Excel, PowerPoint, Publisher, and Outlook, is required. Candidates should also be physically capable of lifting and moving large objects and must be willing to travel 8-10 times per year within the SouthWest region, including some overnight and weekend travel.

Educational Background:
The educational background required for this position includes a High School Diploma or GED. While higher education is not explicitly required, candidates with additional qualifications or certifications related to event management or administrative support may be viewed favorably. The AHA values Continuous Learning and encourages employees to pursue further education and training opportunities.

Experience:
The position requires candidates to have 3-5 years of relevant experience in administrative support, particularly in environments related to event management. This experience should demonstrate a solid understanding of the complexities involved in coordinating events and providing administrative assistance. Candidates should have a proven track record of managing multiple tasks and projects simultaneously, showcasing their ability to thrive in a fast-paced environment.

Languages:
While the job posting does not specify mandatory languages, proficiency in English is essential for effective communication within the organization and with external stakeholders. Additional language skills may be considered an asset, particularly in regions with diverse populations.

Additional Notes:
This position is classified as full-time and is home-based, with travel requirements within the SouthWest region. The expected pay range for this role is between $23.00 and $30.00 per hour, commensurate with experience. The American Heart Association offers a comprehensive benefits package, including medical, dental, vision, and life insurance, as well as a robust retirement program with employer matching. Employees are entitled to a minimum of 16 days of Paid Time Off (PTO) per year, which increases with seniority, along with 12 paid holidays. The AHA also provides tuition assistance for employees seeking to further their education in relation to their current roles or future opportunities within the organization. The AHA is committed to diversity and inclusion and encourages applicants from all backgrounds to apply.
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