Job Advertisement

Position Title: Senior Development Coordinator
Location: El Paso
Country: United States
Deadline Date: No specific deadline indicated, apply timely to not miss an opportunity.

Job Details

Job Posting Organization:
The American Heart Association (AHA) is a leading organization dedicated to fighting heart disease and stroke. Established over a century ago, the AHA has grown to become a trusted leader in cardiovascular and brain health, with a mission to be a relentless force for a world of longer, healthier lives. The organization operates in multiple countries and has a diverse workforce that reflects its commitment to equity and inclusion. The AHA is known for its innovative programs and initiatives aimed at improving health outcomes for individuals and communities. With a focus on research, education, and advocacy, the AHA continues to drive breakthroughs in science and policy to promote healthier lifestyles and environments for everyone, everywhere.

Job Overview:
The Senior Development Coordinator position is a vital role within the American Heart Association's SouthWest region. This position is designed for individuals who are passionate about making a difference in the community through health initiatives. The coordinator will be responsible for onboarding new employees, developing and leading training sessions, and providing expert administrative support for events. This home-based role requires travel within the SouthWest region, including states such as Colorado, New Mexico, Oklahoma, and Texas, with occasional overnight stays and weekend commitments. The ideal candidate will have a strong background in administrative support and Event Management, demonstrating the ability to work independently while managing multiple tasks effectively. The role emphasizes collaboration, communication, and a commitment to the AHA's mission of promoting health and hope for all.

Duties and Responsibilities:
The Senior Development Coordinator will have a comprehensive set of responsibilities, including but not limited to: assisting with the onboarding process for new employees, which involves training and mentoring; acting as an Event Playbook Advocate and serving as a liaison between consultants and the team; creating and maintaining business process documentation; collaborating with supervisors to identify training gaps and lead team training sessions; serving as the team's event consultant and expert, attending events, and assisting with high-sensitivity projects; managing Data Entry across multiple systems such as Blackbaud Luminate, Greater Giving, and Microsoft Dynamics; working with the Communications team to create and update event and sponsor materials; coordinating the printing and mailing of materials; assisting directors and volunteers with event Logistics; managing check-in and checkout procedures at events, including training volunteers and processing financial transactions; assisting with Accounts Receivable and Accounts Payable tasks; maintaining event websites; and providing miscellaneous administrative support as needed, such as compiling reports and presentations.

Required Qualifications:
Candidates must possess a High School Diploma or GED as a minimum requirement. Additionally, 3-5 years of prior administrative support experience in a related environment is essential, along with a broad knowledge and understanding of event management. The ideal candidate will demonstrate excellent attention to detail, strong organizational skills, and effective verbal and non-verbal communication abilities. Time management skills are crucial, as is the ability to prioritize tasks and develop solutions for effective decision-making. Candidates should be proficient in all Microsoft Office applications, including Word, Excel, PowerPoint, Publisher, and Outlook. Physical requirements include the ability to lift and/or move large objects, with the understanding that heavier items may need to be broken down into smaller components or require additional assistance. The role also requires the ability to travel 8-10 times per year within the SouthWest region, including some overnight and weekend travel.

Educational Background:
The educational background required for this position includes a High School Diploma or GED. While a higher degree may not be explicitly required, candidates with additional education in fields related to Administration, event management, or Public Health may have an advantage in the selection process.

Experience:
The position requires candidates to have 3-5 years of relevant experience in administrative support, particularly in environments that involve event management. This experience should demonstrate a solid understanding of the complexities involved in coordinating events and supporting teams effectively. Candidates should also have a proven track record of managing multiple tasks and projects simultaneously, showcasing their ability to work independently and prioritize effectively.

Languages:
While the job description does not specify mandatory languages, proficiency in English is essential for effective communication within the organization and with external stakeholders. Additional language skills may be considered an asset, particularly in regions with diverse populations.

Additional Notes:
This position is classified as full-time and is home-based, with travel requirements within the SouthWest region. The expected pay range for this role is between $23.00 and $30.00 per hour, commensurate with experience. The American Heart Association offers a comprehensive benefits package that includes medical, dental, vision, disability, and life insurance, as well as a robust retirement program with employer matching. Employees are also eligible for Paid Time Off (PTO) starting at a minimum of 16 days per year, increasing with seniority, and 12 paid holidays annually. The organization supports professional development through tuition assistance and access to its corporate university, HeartU, which provides a wealth of resources for career advancement.