Job Advertisement

Position Title: Senior Development Coordinator
Location: Oklahoma City
Country: United States
Deadline Date: No specific deadline indicated, apply timely not to miss an opportunity.

Job Details

Job Posting Organization:
The American Heart Association (AHA) is a leading organization dedicated to fighting heart disease and stroke. Established over a century ago, the AHA has grown to become a trusted leader in cardiovascular and brain health, with a mission to be a relentless force for a world of longer, healthier lives. The organization operates in multiple countries and has a diverse workforce committed to equity and inclusion. The AHA is known for its innovative programs and initiatives aimed at improving health outcomes for all individuals, regardless of their background. With a focus on community impact, the AHA engages in various health-related advocacy efforts and research initiatives to drive breakthroughs in science and policy. The organization values its employees and provides numerous resources for professional development and work-life balance.

Job Overview:
The Senior Development Coordinator position is a vital role within the American Heart Association's SouthWest region. This position is primarily home-based but requires travel within the states of Colorado, New Mexico, Oklahoma, and Texas, with occasional overnight stays and weekend work. The coordinator will be responsible for onboarding new employees, developing and leading training sessions, and providing administrative support for events. The role demands a proactive approach to managing event Logistics and ensuring that all processes are documented and maintained effectively. The coordinator will also serve as a liaison between various stakeholders, including consultants and team members, to ensure smooth operations and successful event execution. This position is integral to fostering a collaborative and efficient work environment, contributing to the overall mission of the AHA.

Duties and Responsibilities:
The Senior Development Coordinator will have a comprehensive set of responsibilities, including but not limited to: assisting with the onboarding process for new employees, which involves training and mentoring; acting as an Event Playbook Advocate and serving as a liaison between consultants and the team; creating and maintaining business process documentation; collaborating with supervisors to identify training gaps and lead team training sessions; serving as the team's event consultant and expert, attending events, and assisting with high-sensitivity projects; managing Data Entry across multiple systems such as Blackbaud Luminate, Greater Giving, and Microsoft Dynamics; working with the Communications team to create and update event and sponsor materials; coordinating the printing and mailing of materials; assisting directors and volunteers with event logistics; managing check-in and checkout procedures at events, including training volunteers and processing financial transactions; assisting with Accounts Receivable and Accounts Payable tasks; maintaining event websites; and providing miscellaneous administrative support as needed, such as compiling reports and presentations.

Required Qualifications:
Candidates must possess a High School Diploma or GED as a minimum requirement. Additionally, 3-5 years of prior administrative support experience in a related environment is essential, along with a broad knowledge and understanding of Event Management. The ideal candidate will demonstrate excellent attention to detail, strong organizational skills, and effective verbal and non-verbal communication abilities. Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Publisher, Outlook) is required. The ability to prioritize tasks, develop effective solutions, and work independently is crucial. Candidates should also be physically capable of lifting and moving large objects, as well as being willing to travel 8-10 times per year within the SW region states, which may include overnight stays and weekends.

Educational Background:
The position requires a minimum of a High School Diploma or GED. While further education may be beneficial, it is not explicitly required for this role. However, candidates with additional qualifications in event management, business Administration, or related fields may have an advantage.

Experience:
The ideal candidate should have 3-5 years of relevant experience in administrative support, particularly in environments that involve event management. This experience should demonstrate a solid understanding of the processes and challenges associated with organizing and executing events, as well as the ability to manage multiple tasks effectively.

Languages:
While the job description does not specify mandatory languages, proficiency in English is essential for effective communication within the organization and with external stakeholders. Additional language skills may be considered an asset but are not explicitly required.

Additional Notes:
This position is classified as full-time and is home-based, with travel requirements within the SouthWest region of the United States. The expected pay range for this role is between $23.00 to $30.00 per hour, commensurate with experience, and geographic differentials may apply. The American Heart Association offers a comprehensive benefits package, including medical, dental, vision, and life insurance, as well as a robust retirement program with employer matching. Employees are also entitled to Paid Time Off (PTO) starting at a minimum of 16 days per year, increasing with seniority, and 12 paid holidays annually. The organization is committed to professional development, offering tuition assistance and access to its corporate university, HeartU, which provides a wealth of resources for employee growth.