Job Advertisement

Position Title: Senior Development Coordinator
Location: Tulsa
Country: United States
Deadline Date: No expiration date indicated for Vacancies, apply timely.

Job Details

Job Posting Organization:
The American Heart Association (AHA) is a leading organization dedicated to fighting heart disease and stroke. Established over a century ago, the AHA has grown to become a trusted leader in cardiovascular and brain health. With a mission to be a relentless force for a world of longer, healthier lives, the AHA operates in multiple countries and employs thousands of individuals who are committed to making a difference in the health of communities. The organization emphasizes diversity, equity, and inclusion, ensuring that everyone has access to health and hope. The AHA is also known for its innovative programs and resources that support employee development and well-being, including Heart U, its corporate university, which offers extensive training and educational resources.

Job Overview:
The Senior Development Coordinator position is a vital role within the American Heart Association's SouthWest region. This home-based position requires the candidate to be proactive in onboarding new employees, developing and leading training sessions, and providing expert administrative support for events. The role involves collaboration with various teams and requires travel within the SouthWest region, including states such as Arkansas, Colorado, New Mexico, Oklahoma, Texas, and Wyoming. The coordinator will be instrumental in ensuring that events are executed smoothly and that all administrative tasks are handled efficiently. The position is designed for someone who is organized, detail-oriented, and capable of managing multiple responsibilities simultaneously, all while contributing to the AHA's mission of promoting health and wellness.

Duties and Responsibilities:
The Senior Development Coordinator will have a diverse set of responsibilities, including: assisting with the onboarding process for new employees, which may involve creating training materials; acting as an Event Playbook Advocate and serving as a liaison between consultants and the team; creating and maintaining business process documentation; collaborating with supervisors to identify training gaps and lead team training sessions; serving as the team's event consultant and expert, attending events, and assisting with high-sensitivity projects; managing Data Entry across multiple systems such as Blackbaud Luminate, Greater Giving, and Microsoft Dynamics; working with the Communications team to create and update event and sponsor materials; coordinating the printing and mailing of materials; assisting directors and volunteers with event Logistics; managing check-in and checkout procedures at events; assisting with Accounts Receivable and Accounts Payable tasks; maintaining event websites; and providing miscellaneous administrative support as needed.

Required Qualifications:
Candidates must possess a High School Diploma or GED. Additionally, 3-5 years of prior administrative support experience in a related environment is required, along with a broad knowledge and understanding of Event Management. The ideal candidate will demonstrate excellent attention to detail, strong organizational skills, and effective verbal and non-verbal communication abilities. They should be capable of prioritizing tasks, developing solutions for effective decision-making, and working independently while managing multiple tasks simultaneously. Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, Publisher, and Outlook, is essential. The candidate should also be physically capable of lifting and moving large objects and must be willing to travel 8-10 times per year within the SouthWest region, including some overnight and weekend travel.

Educational Background:
A High School Diploma or GED is the minimum educational requirement for this position. While further education is not explicitly required, candidates with additional qualifications in fields related to Administration, event management, or communications may be viewed favorably.

Experience:
The position requires 3-5 years of relevant experience in administrative support, particularly in environments that involve event management. Candidates should have a proven track record of successfully managing administrative tasks and supporting event logistics, demonstrating their ability to thrive in a fast-paced and dynamic work environment.

Languages:
While the job description does not specify mandatory languages, proficiency in English is essential for effective communication within the organization and with external stakeholders. Additional language skills may be considered an asset but are not explicitly required for this position.

Additional Notes:
This is a full-time position with a compensation range of $23.00 to $30.00 per hour, depending on experience. The American Heart Association offers a comprehensive benefits package, including medical, dental, vision, disability, and life insurance, as well as a robust retirement program with employer matching. Employees are entitled to a minimum of 16 days of Paid Time Off (PTO) per year, which increases with seniority, along with 12 paid holidays. The organization also provides tuition assistance for employees seeking to further their education. The AHA is committed to fostering a diverse and inclusive workplace and encourages applicants from all backgrounds to apply.