Job Advertisement

Position Title: Senior Development Coordinator
Location: Colorado Springs
Country: United States
Deadline Date: Not specified

Job Details

Job Posting Organization:
The American Heart Association (AHA) is a leading organization dedicated to fighting heart disease and stroke. Established over a century ago, the AHA has grown to become a trusted leader in cardiovascular and brain health, with a mission to be a relentless force for a world of longer, healthier lives. The organization operates in multiple countries and has a diverse workforce that reflects its commitment to diversity, equity, and inclusion. The AHA is known for its innovative programs and initiatives aimed at improving health outcomes for individuals and communities. With a focus on research, education, and advocacy, the AHA continues to make significant contributions to Public Health and wellness.

Job Overview:
The Senior Development Coordinator position is a pivotal role within the American Heart Association's SouthWest region. This position is designed for individuals who are passionate about making a difference in the community and have a strong background in administrative support and Event Management. The coordinator will be responsible for onboarding new employees, developing and leading training sessions, and providing expert administrative support for events. This role requires a proactive approach to problem-solving and the ability to work collaboratively with various stakeholders. The coordinator will also be expected to travel within the SouthWest region, including states such as Colorado, New Mexico, Oklahoma, Texas, Arkansas, and Wyoming, to support events and training initiatives. This is a home-based position, allowing for flexibility while still requiring a commitment to the AHA's mission and values.

Duties and Responsibilities:
The Senior Development Coordinator will have a comprehensive set of responsibilities, including but not limited to: assisting with the onboarding process for new employees, which involves training and mentoring; acting as an Event Playbook Advocate and serving as a liaison between consultants and the team; creating and maintaining business process documentation; collaborating with supervisors to identify training gaps and develop appropriate Training Programs; serving as the team's event consultant and expert, attending events, leading one-on-one sessions, and assisting with high-sensitivity projects; managing Data Entry across multiple systems such as Blackbaud Luminate, Greater Giving, and Microsoft Dynamics; working with the Communications team to create and update event and sponsor materials; coordinating the printing and mailing of materials; assisting directors and volunteers with event Logistics; managing check-in and checkout procedures at events, which may include training volunteers and processing financial transactions; assisting with Accounts Receivable and Accounts Payable tasks; maintaining event websites; and providing miscellaneous administrative support as needed, such as compiling reports and presentations.

Required Qualifications:
Candidates for the Senior Development Coordinator position must possess a High School Diploma or GED as a minimum requirement. Additionally, candidates should have 3-5 years of prior administrative support experience in a related environment, demonstrating a broad knowledge and understanding of event management. The ideal candidate will exhibit excellent attention to detail, strong organizational skills, and effective verbal and non-verbal communication abilities. They should also possess highly effective organizational and time management skills, with the ability to prioritize tasks and develop solutions for effective decision-making. The ability to work independently while managing multiple tasks simultaneously is essential. Proficiency in all Microsoft Office applications, including Word, Excel, PowerPoint, Publisher, and Outlook, is required. Candidates should also be physically capable of lifting and/or moving large objects, with the understanding that heavier items may need to be broken down into smaller components or require additional assistance. Finally, the ability to travel 8-10 times per year within the SouthWest region, including some overnight and weekend travel, is necessary.

Educational Background:
The educational background required for this position includes a High School Diploma or GED. While a higher level of education may be beneficial, it is not explicitly required for this role. The emphasis is placed on relevant experience and skills rather than formal education beyond the high school level.

Experience:
The position requires candidates to have 3-5 years of prior administrative support experience, particularly in environments related to event management. This experience should demonstrate a comprehensive understanding of the administrative processes involved in organizing and executing events, as well as the ability to provide effective support to teams and stakeholders. Candidates should be able to showcase their experience in managing multiple tasks, prioritizing effectively, and working independently in a fast-paced environment.

Languages:
While the job description does not specify mandatory languages, proficiency in English is essential for effective communication within the organization and with external stakeholders. Additional language skills may be considered an asset but are not explicitly required for this position.

Additional Notes:
This position is classified as full-time and is home-based, with travel requirements within the SouthWest region of the United States. The expected pay range for this role is between $23.00 to $30.00 per hour, with compensation commensurate with experience. The American Heart Association offers a comprehensive benefits package, including medical, dental, vision, disability, and life insurance, as well as a robust retirement program with employer matching. Employees are also entitled to a minimum of 16 days of Paid Time Off (PTO) per year, which increases with seniority, along with 12 paid holidays. The organization is committed to professional development, offering tuition assistance and access to HeartU, the AHA's online university. The AHA is an equal opportunity employer and encourages applicants from diverse backgrounds.