American Heart Association (AHA)

Senior Development Coordinator

American Heart Association (AHA)

Job Description

Job Advertisement

Position Title: Senior Development Coordinator
Location: San Antonio
Country: United States
Deadline Date: No specific deadline indicated, apply timely not to miss an opportunity.

Job Details

Job Posting Organization:
The American Heart Association (AHA) is a leading organization dedicated to fighting heart disease and stroke, with a mission to be a relentless force for a world of longer, healthier lives. Established over a century ago, the AHA has grown to become a trusted leader in cardiovascular and brain health, operating in numerous countries and employing thousands of individuals. The organization is committed to diversity, equity, and inclusion, and focuses on work-life harmonization for its employees. The AHA is currently celebrating its Centennial year, reflecting on its impact and looking forward to shaping the next century of health and hope for everyone, everywhere.

Job Overview:
The Senior Development Coordinator position is a vital role within the American Heart Association's SouthWest region. This home-based position requires the candidate to live within the states of Arkansas, Colorado, New Mexico, Oklahoma, Texas, or Wyoming. The primary focus of this role is to support the onboarding of new employees, develop and lead team trainings, and provide expert administrative support for events. The coordinator will work closely with a centralized processing team, ensuring that all event Logistics are managed effectively. The position also involves travel within the SouthWest region, with some overnight stays and weekend commitments. The AHA emphasizes the importance of work-life balance and offers various resources to support employees in their professional development and personal well-being.

Duties and Responsibilities:
The Senior Development Coordinator will be responsible for a variety of tasks, including assisting with the onboarding of new employees, which may involve training and mentoring. The coordinator will act as an Event Playbook Advocate, serving as a liaison between consultants and the team. Responsibilities also include creating, beautifying, and maintaining business process documentation, collaborating with supervisors to identify training gaps, and leading team trainings. The coordinator will serve as the team's event consultant, attending events, leading one-on-one sessions, and assisting with high-sensitivity projects. Data Entry and management in multiple systems, including Blackbaud Luminate, Greater Giving, and Microsoft Dynamics, will be required. The coordinator will work with the Communications team to create and update event materials, coordinate printing and mailing, and assist with the execution of event logistics. Additional responsibilities include managing check-in and checkout procedures at events, assisting with financial transactions, and maintaining event websites. The coordinator will also support directors and volunteers with various administrative tasks, such as compiling reports and presentations.

Required Qualifications:
Candidates must possess a High School Diploma or GED. A minimum of 3-5 years of prior administrative support experience in a related environment is required, along with a broad knowledge and understanding of Event Management. The ideal candidate will have excellent attention to detail, strong organizational skills, and effective verbal and non-verbal communication abilities. Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Publisher, Outlook) is essential. The ability to prioritize tasks, develop solutions for effective decision-making, and work independently is crucial. Candidates should also be able to lift and/or move large objects and travel 8-10 times per year within the SouthWest region, including some overnight stays and weekends.

Educational Background:
The position requires a High School Diploma or GED as the minimum educational qualification. While further education is not explicitly stated as a requirement, candidates with additional certifications or degrees related to event management or administrative support may be viewed favorably.

Experience:
The ideal candidate should have 3-5 years of relevant experience in administrative support, particularly in environments related to event management. This experience should demonstrate a strong understanding of the processes involved in organizing and executing events, as well as the ability to manage multiple tasks effectively.

Languages:
While the job description does not specify mandatory languages, proficiency in English is implied as a requirement due to the nature of the role and the communication involved. Additional language skills may be considered an asset but are not explicitly required.

Additional Notes:
This position is full-time and offers a competitive compensation range of $23.00 to $30.00 per hour, commensurate with experience. The American Heart Association provides a comprehensive benefits package, including medical, dental, vision, disability, and life insurance, as well as a robust retirement program with employer matching. Employees are also offered Paid Time Off (PTO) starting at a minimum of 16 days per year, increasing with seniority, and 12 paid holidays annually. The organization supports professional development through tuition assistance and access to HeartU, its online university. The AHA is committed to diversity and inclusion in its workforce and workplace culture.
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