Job Advertisement

Position Title: Senior Development Coordinator
Location: Albuquerque
Country: United States
Deadline Date: Not specified

Job Details

Job Posting Organization:
The American Heart Association (AHA) is a leading organization dedicated to fighting heart disease and stroke, with a mission to be a relentless force for a world of longer, healthier lives. Established over a century ago, the AHA has grown to become a trusted leader in cardiovascular and brain health, operating in numerous countries and employing thousands of individuals. The organization emphasizes diversity, equity, and inclusion, and is committed to making a significant impact on health and wellness across various communities. As the AHA celebrates its Centennial year, it continues to focus on innovative solutions and proven strategies to improve health outcomes for everyone, everywhere.

Job Overview:
The Senior Development Coordinator position is a vital role within the American Heart Association's SouthWest region, specifically designed to enhance the efficiency and effectiveness of the regional centralized processing team. This home-based position requires the candidate to be proactive in onboarding new employees, developing and leading training sessions, and providing expert administrative support for events. The role involves collaboration with various stakeholders, including supervisors and team members, to identify training gaps and create comprehensive Training Programs. The coordinator will also serve as the primary consultant for events, ensuring that all logistical aspects are managed effectively. The position requires travel within the SouthWest region, including states such as Colorado, New Mexico, Oklahoma, and Texas, with occasional overnight stays and weekend commitments. The AHA provides resources to support work-life harmonization, ensuring that employees can balance their professional and personal lives while contributing to the organization's mission.

Duties and Responsibilities:
The Senior Development Coordinator will be responsible for a wide range of duties, including but not limited to: assisting with the onboarding process of new employees, which encompasses training and mentoring; acting as an Event Playbook Advocate and serving as a liaison between consultants and the team; creating, beautifying, and maintaining business process documentation; collaborating with supervisors to identify training needs and lead team training sessions; serving as the team's event consultant and expert, attending events, leading one-on-one sessions, and assisting with high-sensitivity projects; managing Data Entry across multiple systems such as Blackbaud Luminate, Greater Giving, and Microsoft Dynamics; working with the Communications team to create and update event and sponsor materials; coordinating the printing and mailing of materials; assisting directors and volunteers with the Logistics of digital and in-person events; managing check-in and checkout procedures at events, which may include training volunteers and processing financial transactions; assisting with Accounts Receivable and Accounts Payable tasks; maintaining event websites; and providing miscellaneous administrative support to directors, including compiling reports and presentations.

Required Qualifications:
Candidates must possess a High School Diploma or GED as a minimum requirement. Additionally, 3-5 years of prior administrative support experience in a related environment is essential, along with a broad knowledge and understanding of Event Management. The ideal candidate will demonstrate excellent attention to detail, strong organizational skills, and effective verbal and non-verbal communication abilities. Time management skills are crucial, as the candidate must be able to prioritize tasks and develop solutions for effective decision-making. The ability to work independently while managing multiple tasks simultaneously is also necessary. Proficiency in all Microsoft Office applications, including Word, Excel, PowerPoint, Publisher, and Outlook, is required. Candidates should also be physically capable of lifting and moving large objects, with the understanding that heavier items may need to be broken down or require assistance. Finally, the ability to travel 8-10 times per year within the SouthWest region, including some overnight and weekend travel, is a must.

Educational Background:
The position requires a minimum of a High School Diploma or GED. While further educational qualifications are not explicitly stated, candidates with additional certifications or degrees related to administrative support, event management, or a relevant field may be viewed favorably.

Experience:
The ideal candidate should have 3-5 years of experience in administrative support roles, particularly in environments that involve event management. This experience should demonstrate a solid understanding of the processes and challenges associated with organizing and executing events, as well as the ability to provide effective administrative support to teams and projects.

Languages:
While the job description does not specify mandatory languages, proficiency in English is essential for effective communication within the organization and with external stakeholders. Additional language skills may be considered an asset, particularly in regions with diverse populations.

Additional Notes:
This is a full-time position that allows for remote work, with specific travel requirements within the SouthWest region of the United States. The expected pay range for this role is between $23.00 and $30.00 per hour, depending on experience and geographic differentials. The American Heart Association offers a comprehensive benefits package, including medical, dental, vision, disability, and life insurance, as well as a robust retirement program with employer matching. Employees are also entitled to Paid Time Off (PTO) starting at a minimum of 16 days per year, with additional paid holidays. The organization supports professional development through tuition assistance and access to its corporate university, HeartU, which provides a wealth of resources for career growth.