Job Advertisement

Position Title: Senior Development Coordinator
Location: Irving
Country: United States
Deadline Date: Not specified

Job Details

Job Posting Organization:
The American Heart Association (AHA) is a leading organization dedicated to fighting heart disease and stroke, with a mission to be a relentless force for a world of longer, healthier lives. Established over a century ago, the AHA has grown to become a trusted leader in cardiovascular and brain health, operating in numerous countries and employing thousands of individuals. The organization emphasizes diversity, equity, and inclusion, and is committed to creating a workplace culture that reflects these values. As the AHA celebrates its Centennial year, it continues to focus on innovative solutions and impactful initiatives to improve health outcomes for all individuals, regardless of their background.

Job Overview:
The Senior Development Coordinator position is a vital role within the American Heart Association's SouthWest region. This home-based position requires the candidate to be proactive in onboarding new employees, developing and leading training sessions, and providing expert administrative support for events. The role involves collaboration with various teams and stakeholders to ensure the successful execution of events and initiatives. The candidate will be expected to travel within the SouthWest region, which includes states like Colorado, New Mexico, Oklahoma, and Texas, and may require some overnight stays and weekend work. The AHA provides a supportive environment with resources aimed at maintaining work-life harmonization, ensuring that employees can thrive both personally and professionally.

Duties and Responsibilities:
The Senior Development Coordinator will have a comprehensive set of responsibilities, including but not limited to: assisting with the onboarding process of new employees, which involves training and mentoring; acting as an Event Playbook Advocate and serving as a liaison between consultants and the team; creating and maintaining business process documentation; collaborating with supervisors to identify training gaps and lead team training sessions; serving as the team's event consultant and expert, attending events, and assisting with high-sensitivity projects; managing Data Entry across multiple systems such as Blackbaud Luminate, Greater Giving, and Microsoft Dynamics; working with the Communications team to create and update event and sponsor materials; coordinating the printing and mailing of materials; assisting directors and volunteers with event Logistics; managing check-in and checkout procedures at events, including training volunteers and processing financial transactions; assisting with Accounts Receivable and Accounts Payable tasks; maintaining event websites; and providing miscellaneous administrative support as needed.

Required Qualifications:
Candidates must possess a High School Diploma or GED, with 3-5 years of prior administrative support experience in a related environment, demonstrating a broad knowledge and understanding of Event Management. The ideal candidate will have excellent attention to detail, strong organizational skills, and effective verbal and non-verbal communication abilities. They should be capable of prioritizing tasks, developing solutions for effective decision-making, and working independently while managing multiple tasks simultaneously. Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Publisher, Outlook) is essential, along with the physical ability to lift and/or move large objects as necessary. Additionally, candidates must be willing to travel 8-10 times per year within the SouthWest region, including some overnight stays and weekends.

Educational Background:
The position requires a minimum of a High School Diploma or GED. While further education is not explicitly stated as a requirement, candidates with additional qualifications or certifications related to event management or administrative support may be viewed favorably.

Experience:
The role necessitates 3-5 years of relevant experience in administrative support, particularly within environments that involve event management. Candidates should have a proven track record of effectively managing administrative tasks and supporting event logistics, showcasing their ability to handle responsibilities in a fast-paced setting.

Languages:
While the job description does not specify mandatory languages, proficiency in English is essential for effective communication within the organization and with external stakeholders. Additional language skills may be considered an asset, particularly in regions with diverse populations.

Additional Notes:
This position is classified as full-time and is home-based, with travel requirements within the SouthWest region. The expected pay range for this role is between $23.00 and $30.00 per hour, commensurate with experience, and geographic differentials may apply. The American Heart Association offers a comprehensive benefits package, including medical, dental, vision, disability, and life insurance, as well as a robust retirement program with employer matching. Employees are also entitled to a minimum of 16 days of Paid Time Off (PTO) per year, which increases with seniority, along with 12 paid holidays. The organization supports professional development through tuition assistance and various employee resource groups.