This job opportunity is located in 

Chicago, Illinois

Overview

Now is the time to join us and make a difference. Be a relentless force for a world of longer, healthier lives. Here at the American Heart Association, you matter and so does your career.

We are hiring for a Senior Development Coordinator in our Chicago office! This individual will be responsible for coordinating Logistics and providing support for a major Fundraising event or multiple smaller events. Also responsible for organizing and motivating volunteers; assisting with logistics of auxiliary fundraising events; maintaining donor or sponsor databases; coordinating event Administration, schedules meetings; controlling inventory of Marketing, presentations, or fundraising materials; and preparing financial or operations reports.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as training and support locally and through our National Center.

#TheAHALife is our company culture, our way of life, reflecting our diversity and inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued™ at the American Heart Association by following us on LinkedIn, Instagram, Facebook, Twitter, and at heart.org.

Responsibilities

• Coordinate and collaborate with vendors to execute logistics for a large fundraising event or smaller multiple events such as Heart Walk, Go Red for Women, Heart Ball and Youth Market including infrastructure, lighting, sound, food and beverage, etc. Coordinate the vendor or school contract process for assigned events to ensure that each site is following American Heart Association best practices, guidelines and procedures. Track vendors’ adherence to contractual obligations and perform as agreed upon.

• Assist Volunteer committee(s) or schools with recruiting, scheduling and tracking volunteers and volunteer activities. Train volunteers and manage assignments on-site during event. Act as volunteer liaison.

• Create and run reports from internal databases and systems. Ensure that income targets, goals, weekly reports are timely, clear and effective in meeting leadership needs related to revenue reporting. Track and report on sponsorship income, pledged dollar amounts and event donation information for events. Ensure accuracy and adherence to the latest policies and practices of the AHA as they relate to fiscal and event financials.

• Prepare and maintain fundraising materials and presentations as well as event collateral and marketing material. Coordinate logistics for auxiliary events and sponsorship meetings.

• Monitor event budget. Coordinate and track invoicing, expenses, and peripheral accounts for event. Prepare and distribute reports as requested.

• Prepare and communicate schedules, meetings and ensure deadlines are met.

• Schedule meetings, handle expenses, coordinate office/team events, and track market data as needed.

• Coordinate logistics of all board meetings, board data is entered, and additional needs of the board.

• Perform administrative duties as required or requested.

• May assist with collecting and depositing of donations.

• May assist with the on-site distribution of collateral materials and volunteer access to AHA systems.

• Travel may be required.

Qualifications

• High School Diploma or Equivalent

• 2 years of experience with meeting and event planning

• 2 years of experience working with volunteers

• 2 years of experience with non-profit organization

• Proficient with Microsoft Office applications

Compensation & Benefits

The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.

• Compensation – Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed.

• Performance and Recognition – You are rewarded for achieving success by merit increases and incentive programs, based on the type of position.

• Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.

• Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.

• Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.

The American Heart Association’s 2024 Goal: Every person deserves the opportunity for a full, healthy life. As champions for Health Equity, by 2024, the American Heart Association will advance cardiovascular health for all, including identifying and removing barriers to health care access and quality.

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

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EOE/Protected Veterans/Persons with Disabilities

Location US-IL-Chicago

Posted Date 13 minutes ago (1/6/2023 8:42 AM)

Requisition ID 2022-9723

Job Category Administrative Support

Position Type Full Time

Location: IL-Chicago

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American Health Associasion (AHA) does not indicate an expiration date for Vacancies. Please apply timely not to miss an opportunity.