American Heart Association (AHA)

Senior Accounts Payable Associate (P-card Administration)

American Heart Association (AHA)

Job Description

This job opportunity is located in Dallas, Texas Overview

Are you ready to join an organization where you can be a relentless force for a world of longer, healthier lives?

Envision all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every single day. Is it easy? No. Is it worthwhile? You bet! This is satisfying work that makes a real difference in people's lives. You can achieve professional growth with personal fulfillment. You will connect with people and make a lifesaving impact. You will partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare.

Due to the current pandemic, daily travel is minimal and voluntary to ensure the health and safety of staff. There is no overnight travel currently. In the future, this position may resume daily and/or overnight travel. All AHA offices are closed and staff are currently working from home. Offices will be reopening on a part-time basis in September 2021 and a full-time basis in January 2022; this position will resume to being based in the local office.


The American Heart Association (AHA) has an excellent opportunity for an Senior Accounts Payable Associate, PCard Administration in our National Center office located in Dallas, Texas .

In this role, you will be responsible for the daily administration of the Purchasing Card Program. The Sr. Accounts Payable Associate (PCard Administration) regularly interfaces with National Center and Region’s staff of all levels on accounts payable questions and support.

Essential Job Duties:

  • PCard Administrator and subject matter expert for Purchasing Card program.
  • Provides excellent customer service, timely and effectively.
  • Supports the centralized accounts payable department, Finance Customer Service Support Site, and customer service phone line.
  • Processes staff requests for PCard applications and replacement cards. Responds to Purchasing Card requests for staff upon receipt and appropriate approval.
  • Performs Analysis on PCard transactions. Evaluates, opens, and closes merchant category codes. Reviews spend reports for inactive and declined PCards. Manages the auto PCard email reminders to staff and supervisors according to developed procedures and processes.
  • Accounts payable monthly and annual close process.
  • Provides back-up support to other Accounts Payable Associate functions.
  • Assists Accounts Payable Supervisor with accounts payable training classes and development of training materials.
  • Provides requested information to external and internal auditors, ensures proper PCard documentation is filed timely and adhers to AHA policies and record retention schedules.
  • Conducts special projects as requested according to established deadlines.
  • Accounts payable reporting needs (PCard audit reports, aging reports, audit reports, etc.)
  • Coordinates with Human Resources to ensure PCards of terminated staff are deactivated promptly.
  • Informs Payroll staff of potential payroll deductions for un-substantiated expenses.
  • Works with managers of terminated employees to clear expense of terminated employees.
Want to help get your resume to the top? Take a look at the experience we require:


  • High School Diploma or Equivalent
  • Minimum of five (5) years’ exposure and experience in an Accounts Payable department. Procurement Card day to day experience.
  • Must be detail-oriented with strong analytical, problem-solving, and financial skills.
  • Must have a passion for excellent customer service and commitment to exceptional quality.
  • Proficiency in PC applications including Windows, Excel, Word, PowerPoint, Automated Financial Systems.
  • Excellent written, oral, and Interpersonal Communication skills required, with all levels of staff, externally and internally.
  • Must be capable of working independently, with strong organizational skills, and able to handle changing priorities.
Here are some of the preferred skills we are looking for:

  • Intermediate Excel skills.
  • Intermediate Word skills with ability to utilize Mail Merge.
So, are you ready to work for the largest voluntary health organization dedicated to fighting heart disease, stroke and other cardiovascular diseases? Compensation & Benefits


Pay is commensurate with experience; geographic differentials may apply.

Benefit Plans:

Our Rewards & Benefits package not only gives you the total benefits you want, but also goes above and beyond with innovative programs to develop your skills – helping you grow and thrive at the American Heart Association. To learn more about our benefit offerings please visit: At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

EOE/Protected Veterans/Persons with Disabilities Location US-TX-Dallas Posted Date 2 hours ago (6/24/2021 2:43 PM) Requisition ID 2021-7156 Job Family Group Business Operations Job Category Finance & Accounting Location: Dallas, TX American Health Associasion (AHA) does not indicate an expiration date for vacancies. Please apply timely not to miss an opportunity.

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