Purpose of the Post:
The purpose of this position is to implement the procurement, Logistics and contracting services of the countries under the hub of the Western Pacific Regional Office (WPRO). The incumbent is also expected to support to country offices to ensure smooth procurement and Logistics Operations.
Overview of the programme:
The Division of Administration and Finance (DAF) aims to provide effective, efficient and responsive administrative and financial support in the planning, preparation and implementation of activities and programmes in order to achieve WHO's mandate in the Western Pacific Region.
Under the direct supervision of the Regional Contract Management Officer, WPRO and the guidance of the WHO Head of Office, the incumbent will implement and support procurement and logistics operations in country offices under the designated hub.
Summary of assigned duties:
The Procurement Officer works closely with the Regional Contract Management Officer. Specifically, s/he will:
•Implement the procurement services for country offices on a wide range of services and commodities from market research, tendering, bid evaluation, review and award recommendation to contract management.
•Administer procurement resources and ensures compliant and efficient use of standard operating procedures of procurement.
•Monitors the overall activities of procurement, logistics, and contracting services for the offices through the use of the ERP and other procurement tools; providing reports, data and statistics.
•Provide guidance on procurement, logistics, contracting services to managers and staff.
•Assist in procurement planning and monitor the implementation of procurement work plan activities ensuring objectives and priorities are met and on track.
•Ensure that tender documents are issued in accordance with the organization’s templates and procedures.
•Support the Capacity Building for administrative and technical colleagues in country offices.
•In consultation with the Regional Procurement Officer, develop standard operating procedures and working instructions for procurement and logistics operations.
•Perform other duties as assigned.
•Respecting and promoting individual and cultural differences
•Ensuring effective use of resources
Functional skills and knowledge:
Sound knowledge of procurement and supply chain policies and procedures, such as purchasing, sourcing goods and services, inventory or warehouse management, distribution. Concrete skills in implementing operations of procurement processes. Analysis skills, with aptitude/sound judgment for creative Problem Solving, and ability to assess a problem and determine an effective course of action. Strong computer skills in office applications including MS Excel, PowerPoint and Word.
A first-level university degree in Supply Chain, Procurement, Logistics, Business Administration, Management, or in another related field.
Chartered Institute of Purchasing & Supply (CIPS) qualification or equivalent.
At least 5 years of relevant experience in procurement or supply chain management, some if which in an international context.
Experience in UN rules and procedures
English – expert knowledge required
French – intermediate knowledge desirable
MS Office Suite (Word, Excel, Outlook, Powerpoint, Visio, etc). MS Sharepoint, Workflow systems, MS Project (Professional or Enterprise).
WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at USD 79,764 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.
This vacancy notice may be used to fill other similar positions at the same grade level.
Only candidates under serious consideration will be contacted.
A written test may be used as a form of screening.
In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO).
The list can be accessed through the link: http://www.whed.net/
Some professional certificates may not appear in the WHED and will require individual review.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
For information on WHO's operations please visit: http://www.who.int.
WHO is committed to workforce diversity.
WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.