Job Description

VN CZ 2021-02 Open to Internal and External Candidates Position Title: Resource Management Assistant Indicative take home pay: 37300 CZK per month Duty Station: Prague, Czech Republic Classification: General Service Staff, Grade G-5 – Full time Type of Appointment: Fixed term, one year with possibility of extension Estimated Start Date: ASAP Closing Date: 5 April 2021 Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

Under the direct supervision of the Head of Office and the technical supervision of the Senior Regional Resource Management Officer of Brussels, the successful candidate will be responsible for implementing and monitoring financial, administrative and Human Resources activities of the office, ensuring compliance with the Organization internal rules and regulations as well as donor-specific requirements.

Core Functions / Responsibilities:

  1. Ensure that IOM Financial Regulations are correctly applied on all financial transactions of the mission;
  2. Ensure maintaining IOM financial accounts and ensure that the mission’s financial transactions are entered into IOM Accounting System SAP/PRISM;
  3. Assist in the preparation of budgets, accounting, financial reports, statistical reports and other reports as required. Respond to accounting, budget or financial queries regarding data;
  4. Assist the HoO in closely monitoring, on a regular basis, budget versus actual financial data in relation to the implementation of the Mission’s operational activities;
  5. Prepare the monthly accounts for the mission, prepare bank reconciliations and conduct preliminary Analysis of general ledger accounts;
  6. Prepare the payroll and execute validity checks on monthly payroll results;
  7. Apply Human Resources policies, rules and regulations, and in Coordination with relevant units at the Regional Office Brussels and Panama Administrative Centre;
  8. Ensure that all accounting documents are properly filed and updated as necessary;
  9. Check all payment requests and ensure relevant and timely payments to suppliers and staff members, taking into consideration final reporting requirements;
  10. Ensure compliance with EU and other Donor’s financial regulations and requirements;
  11. Assist in timely preparation of financial reports for the Mission’s projects according to donor relevant requirements, in coordination with involved field missions as applicable. Prepare invoices for projects as required and ensure collection of funds;
  12. Maintain appropriate internal controls to safeguard the Organization’s assets, control cash and prevent fraud;
  13. Assist the HoO is ensuring proper insurance coverage of IOM property including renewals, claims, adjustments, as well as in reporting annually on inventory of assets and all insurance coverage of the Mission to IOM HQ
  14. Verify mileage log and gasoline consumption for the office vehicle;
  15. Ensure the proper calculation of travel advances/settlement of TAs and travel expenses in line with the latest travel regulations;
  16. Perform any other duties as may be required.
Required Qualifications and Experience:

Education

Completed high school degree, from an accredited institution with five years of relevant working experience, Or University degree in Accounting/Finance, Business Administration, or a related field, from an accredited academic institution, with three years of relevant working experience.

Experience

• Experience in Accountancy, Financial Management and Financial Reporting is required; • Experience in Budgeting, HR management, and liaison with institutions is an asset; • Knowledge of EU funding mechanisms is an advantage; • Familiarity with International Accounting Standards (IAS) is asset; • Understanding of SAP or another accounting software is required; • High level computer literacy in particular in Excel and computerized accounting system.

Languages

Fluency in Czech and English are required.

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