American Heart Association (AHA)

Research & Grant Administrator

American Heart Association (AHA)

Job Description

This job opportunity is located in 

Charlotte, North Carolina


Now is the time to join us and make a difference. Be a relentless force for a world of longer, healthier lives. Here at the American Heart Association, you matter and so does your career.

The American Heart Association has an excellent opportunity for a Research and Grant Administrator in our National Center office located in Dallas, Texas .

The Research and Grant Administrator will serve as the managerial lead for strategic and/or restricted research initiatives, including but not limited to strategically-focused research networks and Health Equity research networks funded by AHA. The Research and Grant Administrator will have a sufficient level of scientific training and science-related work experience to supervise Center/Network Administration and communication activities, with a wide range of duties to ensure that the networks and other strategic research awards operate efficiently and effectively. This position has responsibility for stewarding volunteer Oversight Advisory Committees as the assigned primary staff resource, to develop and implement the direction, teamwork, and communications for working with Center directors, training directors, principal investigators and other key personnel within each Network. Additionally, this position works closely with AHA science volunteers to develop documents such as executive summaries, reports, procedures, requests for applications (RFA) and other records as needed. Additional duties include: working with mission advancement staff to develop and produce proposals and reports for research initiatives, research grant program descriptions, development of website content and other communications.

A self starter, the incumbent must possess the ability to manage a multitude of ongoing administrative and financial tasks, as well as multi-task effectively to handle specific and unexpected issues that arise. Sophisticated and effective interpersonal skills with all levels of the organization are essential, as is the ability to manage a large volume of information and ensure it moves through the appropriate channels. Strong financial skills are required, to produce and manage multi-million dollar budgets, review expenditures, and to project future costs. Experience working in a similar research environment is highly desired. Ability to work with mission advancement staff and executive staff and volunteers to describe our research programs and support charitable gifts to AHA will be of paramount importance. A minimum of a Bachelor’s Degree is required, with a strong preference for a graduate-level degree in the sciences. This position requires a minimum of 3 years of meaningful professional experience.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as training and support locally and through our National Center.

#TheAHALife is our company culture, our way of life, reflecting our diversity and inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued™ at the American Heart Association by following us on LinkedIn, Instagram, Facebook, Twitter, and at


Essential Job Duties

  • Manages communications among Network personnel, and serves as resource for program administration tasks. Works closely with the Center Directors, principal investigators, grants officers and fiscal officers at the funded institutions to ensure successful reporting, communications, and outcomes.

  • Responsible for planning science meetings, conferences, and webinars for assigned strategic award programs. In conjunction with meetings staff, coordinates logistics and works with meetings staff to secure contracts, and meetings plans. Directs the plans for research/business updates, including web site information and other written communication channels.

  • Manages activities for various volunteer program committees, including primary staffing of committees as assigned. This includes network Oversight Advisory Committees, and other subcommittees, task forces, and working groups as assigned and required to execute programs.

  • Advises the AHA budgeting process for center Networks and other focused research award programs. Coordinates financial information for Center awards and other focused research award programs, including analyzing and monitoring budgets, and auditing financial reports.

  • Develops content for applicant webinars and online training sessions for applicants and grants officers. Delivers presentations to groups on webinars and in-person meetings.

  • Serves as a liaison with other AHA departments, including finance, legal, technology, and communications to ensure the research networks and restricted research programs are managed in compliance with AHA policy and mission.

  • Manages focused research co-funding relationships —negotiates new ones and supervises existing ones (e.g., Doris Duke Charitable Foundation, and others as assigned). Provides ongoing management of relationships and identified awards. Matches available awards to sponsors’ interests.

  • Directs the completion/wrap up of each awarded network, including (but not limited to) developing end-of- network publications. This includes working collaboratively with other staff (e.g., Outcomes manager) and other departments (e.g., Design and content/news/editorial) to produce outcomes documents and reports for the AHA Board of Directors and other key AHA audiences. Manages the process of Center Directors planning and submitting their end-of-network publication to AHA journals.


Want to help get your resume to the top? Take a look at the experience we require:

  • Bachelor’s degree in a relevant scientific discipline.

  • Excellent written and oral communications skills required

  • Project management experience, with ability to prioritise/complete multiple projects

  • Ability to use databases to execute queries for information

  • Ability to interpret and communicate data and information

  • Ability to think logically to solve problems

  • Detailed knowledge and use of common office software required

  • Successful demonstration of volunteer Coordination & management

  • Ability to write, edit and produce reports and other formal documents of communication

  • Knowledge of various research programs (NIH, NHLBI, AHA)

  • Superb organizational skills

  • Ability to produce, manage and understand financial documents

Preferred Qualifications

  • Master’s degree or equivalent experience

  • Basic knowledge of science and scientific terminology

  • Polished presentation skills

Compensation & Benefits

The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.

  • Compensation – Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed.

  • Performance and Recognition – You are rewarded for achieving success by merit increases and incentive programs, based on the type of position.

  • Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.

  • Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.

  • Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.

The American Heart Association’s 2024 Goal: Every person deserves the opportunity for a full, healthy life. As champions for health equity, by 2024, the American Heart Association will advance cardiovascular health for all, including identifying and removing barriers to health care access and quality.

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

This position not a match with your skills? Click here to see other opportunities.

EOE/Protected Veterans/Persons with Disabilities

Location US-TX-Dallas

Posted Date 3 weeks ago (12/15/2022 9:07 AM)

Requisition ID 2022-9697

Job Category Science & Research

Additional Locations Diversity Distribution US - Top 57

Position Type Full Time

Location: NC-Charlotte

Apply Now

American Health Associasion (AHA) does not indicate an expiration date for vacancies. Please apply timely not to miss an opportunity.


Apply Now