International Organization For Migration (IOM)

Reporting Support Officer (Recovery and Stabilization)

International Organization For Migration (IOM)

Job Description

Position Title : Reporting Support Officer (Recovery and Stabilization) Duty Station : Gaziantep, Turkey Classification : Professional Staff, Grade P1 Type of Appointment : Special short-term graded, six months with possibility of extension Estimated Start Date : As soon as possible Closing Date : 14 June 2021 Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:
  1. Internal candidates
  2. Candidates from the following non-represented member states:
Antigua and Barbuda; Botswana; Cabo Verde; Comoros; Cook Islands; Cuba; Fiji; Gabon; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People's Democratic Republic (the); Latvia; Luxembourg; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu Second tier candidates include: All external candidates, except candidates from non-represented member states.

Context:

Under overall supervision of the Senior Programme Coordinator (Refugee Response), and the direct supervision of the Recovery and Stabilization Programme Officer (Refugee Response), the successful candidate will carry out preliminary research and Analysis in support of the Information Management and reporting requirements of the various projects implemented in the Recovery and Stabilization Unit.

Core Functions / Responsibilities:

  1. Participate in maintaining update records on all relevant project information and results data such as project locations, beneficiary data (disaggregated by age and gender), project partners and other stakeholders.
  2. Maintain an internal RSU database of all relevant project documents and agreements as reference materials.
  3. Assist in drafting elements or components of update and summary reports for subsequent internal use based on project or programme objectives, workplans and time frames set by project documents and agreements.
  4. Prepare preliminary analyses of quantitative data and findings of collected data. Based on instructions, prepare infographics, graphs, maps and tables to be included in supplementary reports and updates.
  5. By linking the information management database to reporting, assist in drafting visually attractive impact materials and presentations for the Refugee Response Department.
  6. Collect, compile and provide necessary information and inputs to be used for the preparation of timely and accurate donor reports on ongoing and completed projects.
  7. Based on instructions from the Public Information Unit and GIS staff, where applicable, assist in preparing accurate and effective data presentations, graphics and maps.
  8. Research information, data and various needs assessments and reports prepared by humanitarian partners and other actors to understand and participate in the analysis of developments as they relate to the programme.
  9. Participate in field visits to International Organization for Migration (IOM) project sites as maybe required for the conduct of the above mentioned tasks.
  10. Perform such other duties as may be required.
Required Qualifications and Experience:

Education

• Master’s degree in Political or Social Science, International Relations, Humanitarian Affairs or a related field from an accredited academic institution; or • University degree in the above fields with two years of relevant professional experience.

Experience

• Excellent communication, writing and organizational skills; ability to prepare clear and concise reports; • Very good experience in Data Analysis and statistics, familiar with using data analysis tools such as Stata and R script; • Familiarity with similar initiatives such as displacement tracking and needs assessment programmes; • Experience of using reporting tools in building reports and dashboards (Tableau preferred); • Experience of numerical and other analysis and interpretative techniques; • Data Management and quality assurance working experience in a similar role, at a similar level; • Proven experience in the region.

Skills

• Highly proficient in the use of Microsoft Office products, databases and spreadsheets and able to quickly learn new IT packages; • Demonstrated analytical, planning and people management skills; • Good understanding of conflict situations;

Languages

IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).

For all applicants, fluency in English is required (oral and written). Fluency in Arabic is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values - all IOM staff members must abide by and demonstrate these three values: • Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2 • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2 • Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various Duty Stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

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