Job Description

Reporting and Communications Officer ( Job Number: 14114 ) Application Closing Date: 17-02-2021, 10:59:00 PM The Organisation for Economic Co-operation and Development ( OECD) is an international organisation comprised of 37 member countries, that works to build better policies for better lives. Our mission is to promote policies that will improve the economic and social well-being of people around the world. Together with governments, policy makers and citizens, we work on establishing evidence-based international standards, and finding solutions to a range of social, economic and environmental challenges. From improving economic performance and creating jobs to fostering strong education and fighting international tax evasion, we provide a unique forum and knowledge hub for data and Analysis, exchange of experiences, best-practice sharing, and advice on public policies and international standard-setting. (External only) Support for Improvement in Governance and Management (SIGMA) is a joint initiative of the OECD and the European Union, principally financed by the EU. We work with countries to strengthen their public governance systems and public Administration capacities and facilitate sustainable reforms. These countries are EU candidate countries and potential candidates (Turkey and Western Balkans) and a wide range of European Neighbourhood partner countries, to the east and south of the EU's borders.

SIGMA is looking for a Reporting and Communications Officer to take responsibility for the Programme's reporting, communications and web work strands. The selected person will work under the supervision of the Head of the Communications Unit, and in collaboration with SIGMA's teams of Senior Policy Advisors and the Head of Programme's (HoP) office, in line with the quality standards and corporate guidelines developed by the Public Affairs and Communications (PAC).

Main Responsibilities

Reporting

  • Oversee the management of SIGMA's contractual reporting requirements, compile and co-ordinate the input for interim and final substance reports on activities and related documents as required for the European Commission (EC) and different OECD bodies (OECD Committees including the External Relations Committee (ERC) and the Public Governance Committee (PGC).
  • Co-ordinate the workflow process and liaise with relevant interlocutors to ensure the accuracy of these reports, ensuring the timely delivery of high quality reports required by the various stakeholders.
  • Manage the production, editing and formatting of SIGMA core activity reports and work programming documents, including country Action Plans and Work Programmes.
  • Prepare Committee Progress Reports, activity updates and the SIGMA Programme of Work, in consultation with the CMU and in liaison with other OECD services. Prepare official documents and ensure conformity with OECD reporting requirements.
  • Take responsibility for SIGMA's contractual Communications and Visibility reporting: monitor and collate data and statistics from SIGMA's activities to be included in the reports with the support of the communications assistant. Ensure timely preparation of the reports in collaboration with the CMU.
  • Show innovation in suggesting ways to improve SIGMA reports to best represent SIGMA activities and results.
Communication management

  • Oversee the preparation of SIGMA's publications and communications, supervise and co-ordinate the Technical Support provided by the communications assistant, provide editorial support and quality control to the substantive teams in presenting SIGMA's written products. Advise and support authors on issues concerning the publications process, including translations and questions of copyright.
  • Ensure compliance with both OECD and EU regulations regarding acknowledgement and visibility. Liaise as necessary with OECD's Legal team.
  • Contribute to the SIGMA Management team's strategic discussions on the development of SIGMA's communications and visibility, with the objective of further enhancing the visibility of SIGMA's substantive work and activities with external and institutional stakeholders.
  • Advise colleagues on visual, contractual and procedural conformity of material for publication.
  • Supervise the daily management of SIGMA's website and the work of the the communications assistant to maintain and develop the appearance and contents of SIGMA's webpages, ensuring coherence and quality control of the presented materials. Advise authors regarding OECD rules, procedures and potential sensitivities.
  • Work with author teams to validate event materials and public releases around SIGMA's activities, as required.
  • Co-ordinate the preparation of flyers, brochures and other promotional materials in an attractive and engaging format and ensuring contractual SIGMA branding guidelines are respected.
  • Draft internal guidelines and checklists, as required, aiming to improve communication skills throughout the Programme.
  • Co-ordinate the production of the SIGMA Newsletter (approximately two editions per year).
Drafting and editing

  • Manage the production process, edit and format the following SIGMA core reports/publications:
  • interim and final reports of activities to the EC and OECD bodies.
  • work programming documents, including country Action Plans and Work Programmes.
  • SIGMA's Programme of Work, in liaison with the Central Management Unit (CMU) and Programme, Budget and Finance (PBF).
  • Draft or review web material as required, including for regional event pages and news items.
  • Copy edit, in close consultation with authors, written SIGMA output including policy advice, written commentary, guidelines, analysis, briefs.
  • Other editing as required.
  • Manage external proofreaders and editors, supervise and co-ordinate the work to ensure timely and high-quality delivery within the required deadlines.
Ideal Candidate Profile

Academic Background

  • A post-secondary education, preferably a degree in communications, journalism, languages or other relevant field.
Professional Background

  • 5 years relevant experience in a similar role, preferably in an international environment.
  • Good editorial skills and experience in writing messages for different audiences in a clear, direct and lively style.
  • Experience with OECD policy or similar experience in another international organisation would be an advantage.
Tools

  • Proven skills in web Design and maintenance, including familiarity in using web tools and platforms, HTML, web 2.0
  • Very good knowledge of standard Computer Applications (Outlook, Word, Excel, POwerPOint, Sharepoint) would be an advantage.
Languages

  • Fluency in one of the two OECD official languages (English and French) and knowledge of the other, with a commitment to reach a good working level.
Core Competencies

  • For this role, the following competencies would be particularly important: Achievement focus, Drafting skills, Flexible thinking, Teamwork and Team leadership, Client focus, Diplomatic sensitivity, Organisational knowledge.
  • Please refer to the level 2 indicators of the OECD Core Competencies.
Contract Duration

  • One year fixed term appointment, with the possibility of renewal.
What the OECD offers
  • Monthly base salary starting from 4,771.00 EUR, plus allowances based on eligibility, exempt of French income tax.
  • Please note that the appointment may be made at a lower grade based on the qualifications and professional experience of the selected applicant.
The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates [who are nationals of OECD member countries], irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities.

The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.

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