Job Description

This position is advertised open to internal and external applicants.

Staff in the GS category are recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country.

Interested applicants should consult the Administrative Instruction on Recruitment and Assignment of Locally Recruited Staff (RALS).

Organizational Setting and Work Relationships The PSP Operations Associate will support the PSP region/unit in the implementation of a variety of tasks related to finance, admin, HR and procurement and will ensure that all processes are set up efficiently and in line with the existing policies and procedures.

S/he will provide advice and recommendations on the application of policies and procedures related to these areas to ensure compliance and will support, train and build capacity of PSP admin staff.

Working closely with HQ and other internal stakeholders, the Senior PSP Operations Associate will also support in overall monitoring of income and expenses, as well as with PSP planning, reporting and budgeting.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.

Duties - Support staff in the PSP region/unit on administrative and financial rules and regulations in order to ensure compliance with UNHCR rules and procedures.

- Assist with the implementation of processes and procedures to improve and strengthen internal controls in line with UNHCR rules and regulations.

- When required, provide assistance in sharing best practices and procedures for financial and administrative management and Office Management are implemented and assist in organizing and providing training and advice.

- Work with offices to maintain financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports.

- Check the monthly accounts and administrative activities to ensure that disbursements are in accordance with UNHCR financial rules.

- When required, participate in the recruitment and appointment process and assist with administrative formalities concerning hiring of staff/UNOPS/Contractors/Consultants.

- Assist with all administrative tasks related to staffing and provide advice on personnel and administrative policies and procedures.

- Support PSP region/unit with HCC procurement processes and assist PSP admin staff with local LCC procurement processes in line with UNHCR regulations, rules and procedures - Assist the supervisor with the preparation of PSP annual budget and financial planning, according to the budget formats provided by the Global Operations Section in Copenhagen - Assist with preparation of annual staffing, ABOD and operations budget of PSP region/unit - Administer the overall income and expenses for PSP region/unit and assist with preparation of annual, quarterly, mid-year, monthly PSP reports - Support the supervisor with organizing workshops and meetings which includes venue arrangement, admin and Logistics support - Prepare reports and presentations for senior level staff and other stakeholders, as required.

- Assist in training and Capacity Building activities of PSP admin staff and provide necessary support and training - Facilitate the mission travel of staff, including following up on travel authorization, booking, tickets as required - Assist PSP staff in the area of office management and other administrative tasks as required - Perform other related duties as required.

Minimum Qualifications Education & Professional Work Experience Years of Experience / Degree Level For G6 - 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher Field(s) of Education Not applicable.

Certificates and/or Licenses Not specified.

Relevant Job Experience Essential Proven relevant experience in more than one of the following areas: Human Resources, Administration, finance, budget, and procurement. Ability to come up with innovative and creative solutions to operational challenges. Ability to support, train and build capacity of PSP admin staff in region/unit. Ability to work well under pressure on multiple tasks simultaneously, establish priorities and deliver quality output in a most time-efficient manger in support of PSP region/unit.

Desirable Experience working in the UN. Experience with PSP or interest in learning about PSP and understanding the operations. Knowledge of UNHCR policies and procedures related to admin, finance, HR and procurement. Experience with UNHCR systems. Understanding of the complexities of working with an international organization with multiple geographical operational sites.

Functional Skills *FR-Private Sector Fund Raising (PSFR) techniques *UN-UN/UNHCR Administrative Rules, Regulations and Procedures UN-UN Organizational Regulatory frameworks, policies, processes MS-Standard Operating Procedures (preparation of) FI-Finance HR-Human Resources AD-Administration IT-Computer Literacy IT-Microsoft Office Productivity Software (Functional Skills marked with an asterisk* are essential) Language Requirements For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Competency Requirements All jobs at UNHCR require six core competencies and may also require managerial competencies and/or cross-functional competencies. The six core competencies are listed below.

Core Competencies Accountability Communication Organizational Awareness Teamwork & Collaboration Commitment to Continuous Learning Client & Result Orientation Managerial Competencies Empowering and Building Trust Judgement and Decision Making Cross-Functional Competencies Analytical Thinking Planning and Organizing Technological Awareness Location The successful candidate will be based with the UNHCR team in the UN City, Copenhagen.

Conditions It is a full-time role with working hours from 8.30am to 5pm, Monday to Friday (40 hours per week).

Written assessment might be included in the recruitment process.

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