Job Description

This position is advertised open to internal and external applicants.

Interested applicants should consult the Administrative Instruction on Recruitment and Assignment of Locally Recruited Staff (RALS).

PSP Individual Giving Associate Organizational Setting and Work Relationships The United Nations High Commissioner for Refugees (UNHCR) is mandated to lead and coordinate international action to protect and assist refugees and other persons of concern (POC).

Private Sector Partnerships Service (PSP) sits within UNHCR's Division of External Relations (DER) and is responsible for mobilizing resources from the private sector for refugees. UNHCR has developed a Private Sector Fundraising Strategy focusing on both Individual Giving and Private Sector Partnerships, identifying priority fundraising markets and regions.

Individual Giving (IG) is targeted at the general public to secure the support of individuals through regular, unrestricted donations, cash appeals and legacies. The aim is to generate both monthly and one-time donations from individuals using various channels and methods including direct mail, face-to-face fundraising, telemarketing, digital fundraising, DRTV and Emergency fundraising, with focus on strong donor loyalty and lifetime value.

The purpose is to maximize the donor base from the individual giving (IG) for UNHCR, those with the ability to provide donations of between $1 to $10.000 (depending on local market conditions, as well as scope of responsibility) per year to UNHCR.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.

Duties General - Contribute to the creation of annual plans for acquisition and donor development programs (i.e. forecasts of costs and expenses, income projections, donor figures, etc.).

- With close collaboration with supervisor contribute to the development of detailed annual plan for the IG programs.

- Implement the donor development communications plan and fundraising activities for one-time donors to convert to monthly or secure a second one-time gift.

- Develop, manage and improve donor servicing and communications to provide a best in class donor care with best practice standards (welcome, information, thank you letters, donor monthly newsletter, in-bound and out-bound donor emails and calls, complaints, etc.).

- Work with marketing agencies to develop contact strategies and donor journeys for different segments of the database using a variety of channels including telemarketing, digital and mail.

- Contribute in the implementation of the operations of the following campaigns, upgrade, conversion, acquisition, welcome, recapturing, loyalty, Thank you, One-off calls, Marketing Research, Upgrade middle donors, middle donors one-off and others.

- Support in preparation of submissions to the National Growth Fund related to IG programs to secure funding to increase the and diversify donor base.

- Develop skills in the IG team to enable and motivate team members to operate to their full potential.

- In consultation with CRM Manager, ensure that effective TN selection criteria are made, schedule for export and import of TM files, and prioritise and request data statistics needed for proper evaluation and optimisation of TM programs.

- Manage the database within the Area of Responsibility (AoR), ensure accuracy of Data Entry, perform Lifetime Value Analysis and identify, recommend and implement key actions to reduce attrition rates.

Donor Acquisition - Work in close collaboration with PSP teams to develop cross channel fundraising campaigns including digital, F2F, Telemarketing, DRTV, direct mail etc.

- Support the Coordination of Face-to-Face outsourced as well as in house activities.

- Contribute to the development of the fundraising strategies and products for diverse individual fundraising activities that serve to recruit and retain loyal individual donors.

- Support in the development and implementation of emergency plans for telemarketing and Face-to-Face.

- Cooperate closely with digital team to secure optimal timing and approach for conversion of supporters¿ lists into donors.

- Oversee the handling of donor¿s requests and managing complains in a professional manner.

- Investigate opportunities for lead generation and acquisition.

- Support adaptation of contents as well as implementation of tests aimed to improve response.

- Manage relations with partners, contractors and suppliers to implement FR programs - Contribute to develop and enhance market knowledge and analyse the competitive environment to monitor PSP performance and make recommendation to management.

- Develop and implement a welcome program for newly recruited monthly donors and one-time donors.

- Contribute to quality control and training systems for F2F Agencies.

- Assist in ensuring that donor acquisition income targets are achieved in a cost-effective manner.

- Draft scripts for different telemarketing campaigns.

- Contribute to the development of emergency plans for different fundraising activities.

Donor Retention and Development - Execute donor journeys according to planned schedule, conducting testing among journeys, implement donor engagement activities.

- Support in the implementation of programme improvement as defined in the UNHCR Donor Development Strategy to strengthen individual giving fundraising programs.

- Assist in the implementation of donor development communications plans and fundraising activities, such as newsletter and special appeals, through a variety of media including direct mail, telemarketing, email and mobile.

- Target/segment based on donor insights, behaviour, interactions and gifts history.

- Oversee the handling of donor¿s requests and manage complains in a professional manner.

- Keep up-to-date with giving techniques and strategies to increase or maintain donations from multiple donors.

- Support the development and implementation of donor retention communication materials and activities for existing donors and for emergency appeals.

- Execute monthly operations of recapturing by emails/mails, thank-you to donors.

- Improve income of regular committed individual donors, optimising opportunities through data segmentation, supporter journey enhancement, new fundraising products, and optimization of current programmes.

- Advise on donor care actions and improvement to be implemented.

- Develop, monitor and review retention program performance. Draw conclusions and make recommendations to improve future activity and feed into longer term strategic plans.

- Support all in-house and outsourced donor care representatives are provided with all information, including Q&A documents, necessary to handle any in-bound donor communications resulting from the donor development activities - Foster a donor centric culture and communication.

- Perform other duties, as required.

Minimum Qualifications Education & Professional Work Experience Years of Experience / Degree Level For G6 - 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher Field(s) of Education Not applicable Certificates and/or Licenses Public Administration, Business Administration, Economics or other relevant field.

Relevant Job Experience Essential - Minimum 3 years' experience in private sector fundraising, sales, client/donor communication, marketing or journalism.

- Proven experience working in donor retention/ development programmes.

- Experience in coordination and supervision of fundraising campaigns in profit or non-profit industry.

- Experience in fundraising related databases and software - Experience in Data Analysis and segmentation Desirable - Experience with the non-profit sector - Experience in supervising database migration and setting up a Contact Relationship Management (CRM) system - Experience in project management - Experience in managing agencies/vendors/clients Functional Skills FR-PSFR Direct Marketing and Direct Response Fundraising FR-Experience in Private Sector Fundraising FR-Fundraising-face to face, digital, emergency, DRTV, etc.

FR-e-Fundraising FR-Online communications, web-based marketing and fundraising contents FR-Fundraising approach skills (Face2Face/Sales Prog Outsourced-Sales workforce/Door2Door) CO-Cross-cultural communication SO-Negotiation skills MS-Analysis MS-Drafting, Documentation, Data Presentation (Functional Skills marked with an asterisk* are essential) This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Competencies as defined in Job Profile Essential fluency in English (UN working language of the duty station) and Italian (local language).

This is a regular position. Initial appointment will be on Fixed-Term contract for one year.

Expected Entry on Duty: May/June 2021.

Only short-listed candidates will be contacted.

Assessment of short-listed candidates will comprise of both an interview and a written test.

UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, color or ethnic and national origins, religion or belief, or sexual orientation. UNHCR has a ZERO TOLERANCE policy on sexual exploitation and abuse, and sexual harassment. Successful candidates will be subject to mandatory UN Sexual Exploitation and Abuse and Sexual Harassment clearance check prior to receiving an offer. UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees). All applications will be treated with the strictest confidentiality.

In case of any queries, please contact the HR Team at

The primary purpose of the Private Sector Partnership (PSP) in UNHCR Italy is to generate income from individual donors, corporate and foundations, in order to sustain UNHCR activities worldwide. In accordance with the Global UNHCR PSP strategy, building and strengthening relationships with existing and newly recruited donors has been identified as a priority. The outcome will be an improved donor service contributing to reduce attrition rates and to increase donor loyalty. Within the Individual Giving Programme, Face to Face fundraising is the main source of acquisition of regular donors for PSP Italy. The program is actually based on an outsourced model, however continuous efforts will be deployed to identify untapped opportunities of  growth in regular givers donors¿ base.

Under the supervision of the Snr PSP Individual Giving Associate the incumbent will coordinate the F2F team and ensure that Face to Face Outsourced programme is focused on high volume of quality donors provided by current and new potential vendors ¿ thus securing a growing number of new monthly donors through amelioration of piece average (by each Frontliner), increasing initial gift, lower pre-debit attrition and rejects rate. To this purpose ensuring that relationship with existing vendors is managed at the highest standard of service and professionalism will be essential.

Incumbent will be responsible of maximising KPI and ROI ensured by funds that will be released to PSP Italy for Face to Face program year on year.

In terms of quality, the incumbent will drive the donor base growth ensuring that Face to Face Frontliners are regularly trained to acquire mainly the most profitable and loyal target identified by a specific donor profile, according to Lifetime value analysis available. As far as it concerns training, informative materials, special locations and pitching opportunities, to be made available to the vendors, the incumbent will ensure due time to market, innovative communication means and up to date techniques to enhance the impact on results as well as the retention of the field capacity dedicated to UNHCR by the vendors.

The closing date for submission of applications is Thursday 22 April 2021 (23:59 Geneva time).

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