Job Description

I. Background on ACTED

ACTED is a French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide. ACTED provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development, and reduce vulnerability to disasters. Their interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach that is both global and local and adapted to each context.

ACTED is looking for a professionally confident, self-motivated, experienced, and committed team player to fill the Project Development Intern position in Hargeisa**.** ** II. Position Profile

The Project Development Intern (PDI), ensures proper grant management by developing qualitative project progress reports in compliance with donors’ rules. The PDI facilitates smooth internal communication and Coordination with relevant departments and contributes to ACTED's external communication strategy. The PDI contributes to fundraising efforts by participating in the development of project proposals in line with ACTED’s global and in-country program strategy.

  1. Ensure good Donor Relations through proper, qualitative, and timely grant management;
2. Facilitate internal coordination and communication**;**
  1. Contribute to raising ACTED’s profile and credibility with external stakeholders by communicating a positive image of ACTED’s activities and engagements in the country.
  2. Contribute to fundraising efforts in line with ACTED’s global and in-country program strategy
III. Duties and Responsibilities

  1. Grant Management
1.1 *Contract follow-up

a) Communicate contractual obligations in particular with regards to reporting deadlines to Programme, AMEU, and FLATS team; b) When any issue is identified in meeting deliverables in the given timeframe and budget, inform relevant staff in the country and seek ACTED HQ Program Department advice on potential solutions that would meet donor rules.

1.2. Reporting

a) Participate in and take minutes of kick-off and closeout meetings for each project b) Write quality narrative reports, reflecting the progress and status of projects in a transparent, timely, and professional manner, in liaison with ACTED HQ GMU and finance, which will contribute ultimately to steady cash inflow; c) Work in close relation with AMEU to incorporate AME data (incl. data on input, process, output, outcome and impact indicators, lessons learned, and best practices) in reports and review M&E reports from AMEU; d) Liaise with FLATS teams when preparing reports, especially with finance to ensure greater coherence between financial and narrative reports by crosschecking the matching of data in the narrative and financial reports; e) Contribute to the monthly update of the Reporting Follow Up (RFU) and ensure smooth and regular communication with ACTED HQ GMU.

1.3 *Partner Follow-up

a) Ensure partners report to ACTED in a timely and qualitative manner as per the requirements of the grant agreement.

  1. Internal Coordination
2.1. Internal Coordination and Communication

a) Facilitate interdepartmental communication and information sharing from the Base, to the Area, Capital, and even up to the regional and HQ offices by taking minutes of the various ACTED coordination meetings b) Send meeting minutes in a timely manner to HQ; c) Inform ACTED HQ GMU and finance of the latest developments, opportunities, and challenges so that GMU can best advise on the way forward.

2.2. Filing

a) File properly contractual project documents both in hard and soft copies;** b) Update regularly the Resource Centre at the office with appropriate and relevant external and internal resources.**

3. External Communication

a) Contribute to ACTED external communication strategy by feeding regularly ACTED HQ Communication Department with informal updates on projects, flash news, pictures, articles on projects progress, and/or specific events for ACTED communication tools, including, but not limited to, ACTED Newsletter, websites and ACTED Annual Report;

4. Fundraising

4.1 External Relations

a) Update regularly a directory of donors, international and local NGOs, other partners, and stakeholders; b) Contribute when required to the reporting to national and local authorities as required by ACTED registration/legal status in country; c) In the absence of Technical Coordinators, participate in key clusters and/or working group meetings; 4.2 Contribution to proposal development

a) Contribute when required to the development of fundraising documents (Expression of Interests/concept notes/proposals) in line with the ACTED country strategy and donor requirements and in close collaboration with ACTED HQ GMU (Grant Management Unit) and finance; b) Liaise with Area Coordinators, Project Managers, and Technical Coordinators to ensure that proposals are relevant and technically sound; c) Incorporate learning from previous interventions (e.g. lessons learned and best practices) into new proposals; 4.3 Contracting

a) Contribute to addressing in a timely manner all comments by donors on proposals in liaison with relevant staff in the country and ACTED HQ GMU and finance IV. Qualifications/Skills Required

Essential Qualifications and experience:

· Bachelor’s or Master’s degree in international development studies, international relations, human rights, WASH, migration, Agriculture, food security, gender studies, or a related field; · Fluent English (written and spoken), excellent writing and communication skills; · Prior work experience with an INGO in an Emergency setting preferred; · Ability to work under pressure in a high-pace environment; · Good organizational and prioritization skills; · Proficiency in Microsoft Office.

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