American Heart Association (AHA)

Project Coordinator (Advocacy Consulting)

American Heart Association (AHA)

Job Description

This job opportunity is located in Dallas, Texas Overview

Are you ready to join an organization where you can be a relentless force for a world of longer, healthier lives?

Envision all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every single day. Is it easy? No. Is it worthwhile? you bet! This is satisfying work that makes a real difference in people's lives. You can achieve professional growth with personal fulfillment. You will connect with people and make a lifesaving impact. You will partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare.


The American Heart Association (AHA) has an excellent opportunity for a Project Coordinator, Advocacy Consulting in our National Center office located in Dallas, Texas .

In this role, you will be responsible for providing Coordination and administrative support for assigned department or project. Additional responsibilities include managing the operational budget and expense processing, record keeping or other administrative duties, preparing and distributing communications, scheduling, volunteer responsibilities and other organizing efforts based on project assignments.

*Due to the current pandemic, all staff are currently working from home. In the future, this position will resume being based in the local office.* Essential Job Duties:

  • Communicate with Consulting Team to organize and manage assigned projects/events. Recruit staff and/or volunteers for participation, coordinate with vendors, or perform on-site set-up and Logistics coordination.
  • Utilizes vendor and/or AHA systems (e.g. E1, COI, Seibel, Oasis, etc.) efficiently and competently to complete duties/projects. Monitors, reviews and processes invoices and expenditures in Consulting Team budget. May coordinate grant reports or other report documentation.
  • Evaluates and maintains information and accurate data for compliance requirements or internal reporting needs. Collaborates with internal and external customers to ensure documentation is accurate and meets expectations. Compile federal lobbying expenses for IRS 990 and other state lobbying reporting requirements as needed.
  • Submits contracts and shepherds them to execution as requested. Monitors contracts for renewal, available funds, and projected spending.
  • Assist with development and edits to SharePoint and Microsoft Forms Surveys needed in support of Consulting Teams work.
Want to help get your resume to the top? Take a look at the experience we require:


  • High School Diploma or Equivalent.
  • Minimum of two (2) year of:
  • Project coordination and/or administrative experience.
  • Experience in a Business Support role.
  • Basic accounting process experience.
  • Experience running large web-based meetings on platforms such as Teams and Zoom.
  • Demonstrated ability to prepare written and presentation communications.
  • Strong customer service and organizational skills. Ability to work in a team environment and interact with all levels of American Heart Association staff, volunteers, and the public.
  • Advanced knowledge and skills with office-related Computer Programs used for word processing, email, power point, and spreadsheets. Experience in Adobe software programs a plus.
Here are some of the preferred skills/experiences we are looking for:

So, are you ready to work for the largest voluntary health organization dedicated to fighting heart disease, stroke and other cardiovascular diseases? Compensation & Benefits


Pay is commensurate with experience.

Benefit Plans:

Our Rewards & Benefits package not only gives you the total benefits you want, but also goes above and beyond with innovative programs to develop your skills – helping you grow and thrive at the American Heart Association. To learn more about our benefit offerings please visit: At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

  EOE/Protected Veterans/Persons with Disabilities Location US-TX-Dallas Posted Date 46 minutes ago (7/16/2021 12:11 PM) Requisition ID 2019-5519 Job Family Group Business Operations Job Category Advocacy Location: Dallas, TX American Health Associasion (AHA) does not indicate an expiration date for Vacancies. Please apply timely not to miss an opportunity.

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