United Nations Development Programme (UNDP)

Project Clerk (Marketing and Communications)

United Nations Development Programme (UNDP)

Job Description

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks. UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and Climate Change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. Learn more at undp.org or follow at @UNDP  Archipelagic and Island States Forum was initiated in 2018 as a response to SDG 14: the conservation and sustainable use of oceans, seas, and marine resources for sustainable development. It is the agreed position of participating countries that the AIS Forum (“the Forum”) can be influential in mitigating climate change and the pursuit of social and economic sustainability. The Forum will create a space for financing innovative solutions and technologies, as well as engendering collaboration between stakeholders.

The AIS Forum is designed to include island states and archipelagic countries regardless of their location, size, and level of development. There are regional initiatives that allow island states to connect with and aid one another. The AIS Forum will create a unique grouping of nations to address the challenges of sustainable ocean resource use, climate change resilience, ocean pollution, Emergency management, and sustainable fisheries.

 Institutional Arrangement This position will be based in AIS Secretariat UNDP Indonesia office in Jakarta. The assignment will be conducted under the direct supervision of Project Coordinator of AIS Forum and overall guidance from AIS Forum team to support on a day-to-day basis marketing and communications aspect of the project.

Duties and Responsibilities

1.Provide Marketing and Communications support to the AIS Forum focusing on achievement of the following results: •Provide support to the team and work closely with UNDP Communications to develop and ensure compliance of specific documentation (e.g. drafting and editing social media posts, monthly newsletter, publication copies, digital, and hard copy appeals, articles etc.), as required; •Assist the team to develop and execute an adequate and integral marketing and Fundraising plan; •Assist the team to develop and execute an adequate and integral communication plan for internal and external communication; •Assist the team in preparing project events related with promotional and awareness raising (training, webinar, etc). Collecting and compiling significant information and evident from project implementation processes and results as main sources for developing communication materials; •Support in updating database of the relevant public and development partners private sector, civil society and other stakeholders who are counterparts for the project. Monitor and evaluate the use and effectiveness of media materials and sheer results and findings; •Providing support to conduct media tracking, to collect and cluster news and/or articles related to the project from printed and electronic media to be used as a media coverage and supplement for the project report; •Support to review project documents for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identifies inconsistencies; distributes project documents to relevant parties upon approval; •Conceives and drafting of files, graphics, and/or illustrations for visual media, including web, social media, and print.

2.Support strategic partnerships, communication and support to the implementation of resource mobilization: •In Coordination with UNDP’s Communication Unit and other relevant counterpart communications department, support documentation of the project activities as a tool to communicate results, deepen stakeholder knowledge and buy-in to the project, and resource mobilization for the project; 3.Supports knowledge building and knowledge sharing focusing on achievement of the following results: •Participation in the trainings for project staff •Synthesis of lessons learned and best practices from project implementation .

•Contributions to knowledge networks and Communities of Practice.

4.The incumbent of the position should avoid any kind of discriminatory behavior including gender discrimination and ensure that; •Human rights and Gender Equality are prioritized as an ethical principle within all actions; •Activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”; •Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender is respected within all implementations including data production; •Differentiated needs of women and men are considered; •Inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created; •Necessary arrangements to provide gender parity within all committees, meetings, trainings etc. introduced.


REQUIRED COMPETENCY CORE BEHAVIOURAL  -  LEVEL 1 ( INDIVIDUAL CONTRIBUTOR ) Achieve Results •Demonstrates focus on achieving quality results and impact •Consistently strives to meet or exceed excellent standards •Efficiently establishes appropriate plans and resources for self and others to accomplish goals •Holds self and others accountable for results Think Innovatively •Seeks patterns and clarity outside, across and beyond boxes and categories, resists false certainty and simplistic binary choices •Looks beyond conventional approaches and established methods •Proposes new ideas, approaches and solutions to problems Learn Continuously •Actively pursues opportunities for learning and self-development, professionally and personally •Keeps up to date with new developments in own professional area •Proactively seeks feedback, demonstrates a desire to learn from others as well as from experience, both positive and negative •Contributes to the learning of others Adapt with Agility •Actively pursues opportunities for learning and self-development, professionally and personally •Keeps up to date with new developments in own professional area Act with Determination •Is flexible in handling change, and adopts new ideas, approaches and ways of working •Seamlessly adapts to working with new situations or contexts, with new people, and in different ways •Participates in, supports, or drives meaningful change in UNDP •Is comfortable with ambiguity and effectively manages juggling multiple demands Engage and Partner •Demonstrates and encourages teamwork and co-creation, internally and externally, to achieve joint objectives and results •Acts in a way that demonstrates empathy and emotional intelligence, showing consideration for the needs and feelings of others Enable Diversity and Inclusion •Understands and appreciates issues from the perspective of others •Treats all individuals with respect, considers ethical implications and responds sensitively to all differences among people •Fully accepts and values all people, creating an inclusive environment •Understands that inclusion is multi-faceted (e.g. race, gender, age, disability, culture, etc.) and treats everyone fairly and equally •Demonstrates honesty and transparency CROSS FUNCTIONAL COMPETENCIES Digital Awareness and Literacy Ability and inclination to rapidly adopt new technologies, either through skilfully grasping their usage or through understanding their impact and empowering others to use them as needed Working with Evidence and Data Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making Communication Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience Ability to manage communications internally and externally, through media, social media and other appropriate Channels TECHNICAL COMPETENCIES Gender Gender Mainstreaming UN policy knowledge - ethics Knowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integrity Innovation Technology and Innovation Verbal and written communication Ability to effectively communicate both verbally and in writing to convey key facts and findings

Required Skills and Experience

Min. Academic Educationbachelor degree in  marketing management,  communication, or other  related fields Min. years of relevant Work experience •no experience is  required for candidate with bachelor degree Required skills and competencies : •Has communication skills •Ability to work in a team Desired additional skills and competenciesProfessional experience in the field of marketing, communication or journalistic would be preferable Experience  work  in UN/UNDP on international organization/ NGO in relevant area  would be preferable Required Language(s) (at working level)Fluency in written and spoken Indonesian; and ability to written and spoken English is required.


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Please note that the person selected for this position will be offered a contract with UNDP under its National Personnel Services Agreement (N-PSA) modality; the UNDP Service Contract modality is phasing out over the coming year.

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