Job Description

  Please note that this vacancy notice is for extra-budgetary funded position with the start date as soon as possible until 31 Decebmer 2022.

The OSCE has a comprehensive approach to Security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control,confidence- and security-building measures, Human Rights, combating human trafficking, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis.

The OSCE Secretariat in Vienna assists the Chairpersonship in its activities, and provides operational and administrative support to the Field Operations, and, as appropriate, to other institutions.

The Transnational Threats Department/Action against Terrorism Unit (TNTD/ATU) is the focal point for co-ordinating and facilitating OSCE anti-terrorism activities. The Department contributes to the implementation of the OSCE’s counter-terrorism commitments by providing support to the Chairpersonship-in-Office, the Secretary General and the participating States on anti-terrorism matters and by enhancing co-ordination within the OSCE on related issues.

The post is located in the TNTD/ATU, which acts as the focal point for OSCE counter terrorism activities. The Unit assists OSCE participating States in implementing anti-terrorism commitments, thereby enhancing their overall capacities to prevent and combat terrorism. The Project Assistant will assist with the implementation of the extra-budgetary project “Train-the-trainer and Training Courses on Countering Terrorist Financing”.

Tasks and Responsibilities:

Under the direct supervision of the Project Officer, the incumbent will provide programmatic and administrative support in the organizational aspects of project implementation and reporting. More specifically, the incumbent will perform the following duties: 1. Preparing documents and background materials on issues of relevance to the project’s activities, such as material for trainings and reports (draft donor reports, project evaluation reports and briefing papers); 2. Organizing project-related activities, including train-the-trainer/training courses and other relevant meetings, making the associate travel and Logistics arrangements, and maintaining communications with all event participants and relevant in-house staff; 3. Assisting with the localization and regular updating of the training materials for the exercise-based train-the-trainer and training courses on countering terrorist financing; 4. Preparing evaluation forms, contributing to the Analysis of the evaluation forms and ensuring feedback is received; 5. Monitoring budget expenditure; 6. Assisting in facilitating the information sharing with relevant international, regional and national governmental and non-governmental institutions; 7. Performing other duties as required.

For more detailed information on the structure and work of the Department of Transnational Threats, please see: www.osce.org/secretariat Necessary Qualifications:

  • Completed secondary education, supplemented by formal training or studies in secretarial or administrative work;
  • A minimum of 4 years of work experience in administrative or project management, preferably in an international context;
  • Procurement, contracting and/or budget knowledge is an asset;
  • Demonstrated planning and organizing skills, including prior experience in organizing meetings, trainings and/or conferences;
  • Computer literacy with practical experience with Microsoft applications;
  • Ability to work under time pressure and to tight deadlines;
  • Discretion and experience working in a multilateral environment;
  • Availability to travel;
  • Professional fluency in English, both oral and written;
  • Working knowledge of Russian for this position is a distinct asset, knowledge of other OSCE languages is an asset;
  • Proven interpersonal skills and ability to establish and maintain effective and constructive working relationships with people of different national and cultural backgrounds while maintaining impartiality and objectivity;
  • Ability to operate standard Computer Applications including practical experience with Microsoft package.
Remuneration Package: Monthly remuneration, subject to social security deduction, is EUR 3,952 per month. OSCE salaries are exempt from taxation in Austria. Social benefits will include possibility of participation in the Cigna medical insurance scheme and the OSCE Provident Fund.

Please note that appointments are normally made at step 1 of the applicable OSCE salary scale.

If you wish to apply for this position, please use the OSCE's online application link found under https://jobs.osce.org/vacancies.

The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.

Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see https://www.osce.org/participating-states.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.

Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation.

Please be aware that the OSCE does not request payment at any stage of the application and review process.

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