Food and Agriculture Organization of the United Nations (FAO)

Programme Support Specialist (Operations/Finance)

Food and Agriculture Organization of the United Nations (FAO)

Job Description

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device FAO is committed to achieving workforce diversity in terms of gender and nationality People with disabilities are equally encouraged to apply All applications will be treated with the strictest confidentiality The incumbent may be re-assigned to different activities and/or duty stations depending on the evolving needs of the Organization Organizational Setting FAO, IFAD and WFP, the Rome-based Agencies (RBAs), are implementing an EU-funded Joint Programme entitled “Taking gender-transformative approaches (GTAs) to scale for impact on SDG2 to end hunger, achieve food security and improved nutrition, and promote sustainable Agriculture” (JP GTA – UNJP/GLO/968/EC). FAO is the Convening Agency of the JP GTA.

The overall objective of the Joint Programme is to contribute to the achievement of SDG2 to end hunger, achieve food security and improved nutrition and promote sustainable Agricultural Development by addressing the root causes of gender inequalities. The aim is to trigger transformative change processes that lead to the achievement of gender equality and the empowerment of women and girls in their households, communities, and society for the improved well-being of all persons. In order to achieve these goals, the Joint Programme is supporting the RBAs to embed GTAs in their programmes, institutional culture, working modalities and policy dialogue. The four components of the JP GTA are: i) knowledge generation and policy support, ii) field testing of gender transformative approaches, iii) visibility and Capacity Development and iv) institutional engagement.

Reporting Lines The Programme Support Specialist reports to the Programme Officer (Gender Equality and Women’s Empowerment) of the UNJP/GLO/968/EC and the Gender Team Leader, ESP.

Technical Focus Support to the planning, implementation and monitoring of the programme of work of the Joint Programme on Gender Transformative Approaches, including financial and operational assistance.

Tasks and responsibilities Under the overall supervision of the Director, ESP and the Senior Gender Policy Officer, ESP (PACT) and direct supervision of the Joint Programme Coordinator, ESP, the Programme Support Specialist will be responsible for the implementation of the specific activities listed below:
  • Support reporting on programme/project delivery by contributing to the collection and compilation of data on programme/ project activities.
  • Monitor the progress in spending/expenses, including at headquarters and by field offices.
  • Review the transaction listings with a view to identifying errors in accounting against budget lines, propose corrective actions and liaise with the relevant parties to ensure adequate follow-up; keep the Budget Holder and the Programme Officer fully aware in this respect to allow planning and implementation of Programme activities.
  • Support budget planning, preparation and revision in line with the Programme’s work plans, including preparation of forecasting of expenses and budget scenarios to enhance timely decision making and associated work and Resource Planning.
  • Regularly update the Programme’s Results Based Budget in FPMIS.
  • Lead the preparation of the financial progress reports according to donor and FAO requirements and ensure their timely submission to the Resource Mobilization Division (PSR) and donors.
  • Provide support for the organization of virtual and residential meetings/events/seminars.
  • Support the preparation of spreadsheets and presentations.
  • Manage and update databases for mailing lists and other information.
  • Support the preparation of correspondence and documents for approval.
  • Perform any other related duties as required.
  • University degree in development studies, political science, international relations, Business Management, or other relevant disciplines.
  • At least five years of relevant experience in financial monitoring and operational support to project and programme planning and implementation including budget planning, monitoring and reporting.
  • For consultants: Working knowledge of English and limited knowledge of Spanish or French. For PSA: Working knowledge of English.
FAO Core Competencies
  • Results Focus
  • Teamwork
  • Communication
  • Building Effective Relationships
  • Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
  • Good knowledge of corporate computerized financial / travel / Human Resources systems and administrative procedures and policies.
  • Good knowledge and experience in budget planning and monitoring, and financial reporting.
  • Good knowledge of Microsoft Excel.
  • Familiarity with FAO procedures, regulations and rules.
  • Good knowledge of FPMIS and iMIS and DateWarehouse systems.
  • Experience with both extra-budgetary project and regular programme activities.
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