People in Need

Programme Manager

People in Need

Job Description

Starting date: ASAP Contract duration: 9 months Country Programme: Myanmar Base: Yangon, (if situation allows) with expected travels within the country.

Line Manager: Head of Programmes Direct Report(s): Project Manager

About the Country Program:

People in Need (PIN) is an international, non-profit organization providing humanitarian and development assistance around the world. In Myanmar, People in Need started to work in 2002, when it launched the financial assistance to civil society groups and independent media. After 2008, PIN provided humanitarian and relief aid to people affected by typhoon Nargis. Since 2012, PIN has been operating directly from Myanmar, our programs focusing primarily on supporting local civil society in remote areas, and humanitarian assistance. We are working in areas affected by armed conflicts in Rakhine State and in Kachin State providing humanitarian aid in the sectors of Nutrition, Education in Emergencies, Protection and WASH. In Kachin State, PIN also provides Technical Support for designing and implementation of the land reform process and works for ensuring the appropriate involvement of Civil Society Organizations. Furthermore, our social cohesion program aims to promote tolerance and acceptance of diversity in different communities in Mon, Kayin and Rakhine States. We are currently expanding our operations into urban programming in Yangon.

Apart from Yangon, PIN has currently offices in Rakhine, Kachin and Kayin States. Majority of PIN funding in Myanmar comes from the Myanmar Humanitarian Fund (MHF), the EU, Czech and US Governments, UN and private donations.

Overview of the position:

The Programme Manager will lead a program focusing on elevating capacities, coordination and agency of CSOs/local responders and actors on social cohesion. This role will require the successful candidate to tailor capacity, systems and financial support for each supported local actor in order to improve performance in safe, relevant and timely social cohesion and other related services delivery. At the national level, the manager is also expected to contribute in strategic plans and objectives of CSO engagement, even outside his/her managed project. He/she will also be involved in business development for future programs in the country program. The Programme Manager´s position will be located in Yangon and will require frequent travels to other townships to Rakhine state to monitor the implementation of activities. Due to uncertain security dynamics remote managed may be anticipated.

Duties and Responsibilities:

Program Management

  • Oversees aspects of project cycle management, including work planning, budgeting, monitoring, reporting, financial management, and cash flow planning. Engages in needs assessment / identification as the contribution to proposal preparation under guidance of the Area Manager(s).
  • Continuous supervision and improvement of the project/programme quality.
  • In cooperation with the Area Manager(s) and Head of Programmes, follows all contractual obligations (project documentation + donor's contract)
  • In cooperation with MEAL Manager, ensures that Results-based Monitoring & Evaluation and Complaint and Response mechanism (CRM) are in place and functional in the project
  • Produces project-related data inputs as well as outputs in close collaboration with the M&E Unit
  • With the close support of the Head of Systems and Operations at the CP and under supervision of the Head of Programmes, follows up on monthly basis the direct spending of the project/s, including preparation of spending plans (forecasts) and money requests
  • Prepares and ensures qualitative and quantitative information sharing during the monthly project planning and review meetings with the Area Manager and Head of Programmes.
  • Together with Head of Programmes, MEAL manager and other focal personnel conduct quarterly project review workshops to identify key achievements and issues. Where necessary, develop mitigation strategies.
  • Ensures proper documentation of all learnings and outputs implemented throughout the project.
  • In the case of PIN projects implemented in the partnership with other NGOs (Consortium), cooperates with all relevant partners and represents the Consortium
  • Participates in recruitment process and manages human resources in line with the project logic
  • Team leadership, including supervision and evaluation of the team. Direct management of Field Coordinator/s and supervision of coordinator’s project staff management
Programme Development

  • Active involvement, under the guidance of the Area Manager(s)/Head of Programmes, in the development of new proposals, in line with the PIN country strategy and PIN Relief and Development Department strategy
  • Under the guidance of the Area Manager(s), participates in networking and coordination among donors and key stakeholders
  • Collaborates with the Communication Officer, SDO and DO on Communication, Public relations and Strategy of the programme
  • With the support of the Area Manager(s), maintains relations with all implementing partners inside the Consortium projects/s and represents the Consortium
Security

  • In close collaboration with Security Focal Points, Area Manager(s) and Head of Systems and Operations, reviews compliance with all security & safety rules and regulations set-up in the SOPs relevant to his/her projects
  • In compliance with the security rules, PM is responsible of the security in his/her project at field level. She/He maintains the humanitarian access in the project area through active presence, discussions and negotiations with key stakeholders (e.g. sector-related state authorities, local leaders, local Administration…).
Capacity building

  • Identify needs for capacity building and plan trainings for team members, unsure provision of mentoring and backstopping where relevant.
  • Design and conduct trainings and support development training materials, manuals and training modules.

Suitable candidates for this position should possess:

  • Solid leadership and staff management skills, with a record of managing diverse teams and contributing to the capacity building of national and international staff.
  • Technical knowledge in one of the following thematic areas highly preferred: emergency response, civil society leadership, Security Systems Management, CSO capacity building.
  • Ability to perform assigned tasks independently
  • Strong critical Analysis and problem-solving skills
  • Strong interpersonal skills and teamwork attitude
  • Fluent English both spoken and written, national/regional languages – a plus.
  • Experience working in conflict affected setting preferred.
  • Experience within the Southeast Asian region and understanding of regional dynamics preferred.

What PIN offers:

  • Salary of 3,000 EUR (before taxation, per diems included)
  • Reimbursement of travel expenses with travel to the country of residence once per every 6 months of work.
  • Reimbursement of costs of visas and vaccinations; assistance with visa application procedure;
  • Medical helpdesk and psychological consultation available on line;
  • Travel health insurance
  • Housing allowance
  • 25 days of paid leave annually
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