United Nations Office for Project Services (UNOPS)

Programme Management Analyst (Grants)

United Nations Office for Project Services (UNOPS)

Job Description

  Myanmar is one of UNOPS’ leading offices in Asia, acting as fund manager for three of the largest development programmes in the country, namely the Access to Health, the Livelihood and Food Security Fund (LIFT) and the Joint Peace Fund (JPF). In addition, UNOPS is Principal Recipient for the Global Fund in Myanmar and for the Global Fund’s regional artemisinin-resistance initiative targeting drug resistant malaria in the greater Mekong sub-region. UNOPS also provides procurement, infrastructure and project management services to a wide range of organizations in the country, including the Government of Myanmar, international development partners, other UN agencies, NGOs and INGOs. UNOPS plays a critical role in ensuring that the quality of services provided to its partners meets stringent requirements of speed, efficiency and Cost Effectiveness

Background Information - Job-specific

In partnership with the Government of Myanmar and other partners, the Access to Health Fund strengthens the national health system at all levels, extending access for poor and vulnerable populations to quality health services. The Access to Health Fund has a particular focus on improving health equity in Myanmar, with emphasis on the hardest-to-reach and most vulnerable populations, many in conflict-affected areas. Focus areas of the Fund include maternal, newborn and Child Health, combating HIV and AIDS, tuberculosis and malaria, and health system strengthening to deliver sustainable, efficient and responsive healthcare across Myanmar. The Fund is aligned to the Ministry of Health and Sports priorities and National Health Plan, which is aimed towards universal health coverage by 2030.

In 2021, as part of its Corporate Social Responsibility (CSR) commitment, Takeda, a new private donor provides a dedicated fund to Access to Health with the similar vision of reaching essential health services to marginalized and vulnerable populations in conflict affected and hard-to-reach areas and for health system improvement in Shan State. The Takeda Project aims to sustainably improve the health and well-being of people in Shan by working on three pillars: infrastructure and equipment (assets), people, and health systems strengthening.

The incumbent is responsible to abide by Security Policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

Functional Responsibilities

The Grants and Contracts team, as part of the larger Programme Management Office (PMO), is in charge of managing the grants and contracts with implementing partners and suppliers.

The Programme Management Analyst will work under the day-to-day operational and technical supervision of the Programme Management Office Senior Officer- Grants in the PMO. The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS. He/She will collaborate closely and engage actively with the Program Unit of the Access to Health Fund and Takeda project for managing grants and assist in program activities. Specific tasks will include: Grant management
  • Prepare grant awards requests, draft grant agreements and subsequent amendments, using the approved templates ensuring that all agreements and amendments are constructed and issued in line with UNOPS legal and financial rules and regulations;
  • Review grant budgets submitted by IPs, verify their consistency with prevailing market rate; assist in discussion/negotiation of costs/fees as required; provide critical feedback to the implementing partners and Program Unit;
  • Ensure that reporting requirements are adhered to and liaise closely with the Programme, M&E teams, and the supervisor on any delays or difficulties;
  • Review financial reports and inform the programme focal points or the supervisor on the findings;
  • Work closely with the PMO Finance team on changes in the grants values, and update on payment schedules for cash flow planning;
  • Close teamwork with the Program, Communication and Grant Units within the Takeda Program including seeking advice, taking it on board and involvement in grant management and working as ‘one team’ in the implementation of programs.
  • Review payment requests and ensure payments are processed based upon the grant agreement and agreed payment schedules;
  • Communicate with and provide guidance/advice to implementing partners on grant-related and financial matters, in collaboration with the Takeda project Programme unit and the PMO Finance team
  • Resolve routine operational and process issues related to grant management, and refer complex issues to the supervisor with recommendations for courses of action;
  • Ensure operational and financial closure of grants in line with requirements;
  • Contribute to the Coordination and follow up on the audits of Implementing Partners;
  • Highlight risks and delays to the supervisor as appropriate.
Capacity assessment and Capacity Building
  • Assist in financial and operational capacity assessments of the IPs, and follow-up actions identified in the assessment reports
  • Provide day-to-day help and guidance to the IPs and coordinate with Program Unit to ensure IP understanding of, and compliance with relevant operational guidelines, terms and conditions of the grant agreement, and UNOPS requirements.
  • Actively compile lessons learned and best practices, and share knowledge and best practices within the Programme and with IPs, on financial and organizational management
  • Contribute to the overall knowledge sharing and collaboration within the Grants and Contracts team, PMO, and MMOC
  • Contribute to the implementation and success of the PMO Center for Fund Management
Documentation:
  • Monitor information related to contractual arrangements – on audits, inventories, utilization and all such elements in the contracts and grants
  • Maintain a database/archive of all grant related information and documentation of all the implementing partners of the Takeda project
  • Keep the supervisor updated on progress and issues, and prepare briefing materials as requested for discussions on grant status
  • Other duties as may be assigned by the supervisor.
Deliverables

  • Deliverables will be agreed with the supervisor, based on the annual work plan and the TOR.
Monitoring and Progress Controls

  • The Grant Management Analyst will report to the Programme Management Office Senior Officer- Grants, who will monitor his/her performance as per these ToR. Monitoring will look in particular at the following:
  • Efficient, timely execution and follow-up of tasks as per the scope of responsibilities detailed above;
  • Proactive and professional interaction with colleagues at UNOPS to exchange information and feedback on requests in an effective and efficient manner;
  • Demonstration of UNOPS competencies and behaviours at the expected level when interacting with IPs, stakeholders, and colleagues from the PMO, Fund, and MMOC.

Education/Experience/Language requirements

Education 

  • Bachelor's degree in Business Administration, Public Administration, Economics, Project Management or related field is required
  • Master's degree with above mentioned field will be considered as an asset.
  • Completion of Prince 2 Foundation certificate is an advantage.
Work Experience

  • Minimum of 2 years of experience in contracts/grant management and/or project administration and/or project support is required.
  • Good knowledge of contractual and accounting principles and modalities is required;
  • Prior experience with UNOPS is an advantage.
  • Previous successful involvement with, and a good knowledge of the development and humanitarian sector/working with UN, Donors, or NGOs is an advantage;
  • Strong computer skills, including internet navigation and office applications (MS Office); good knowledge in the use of Excel spreadsheets is necessary.
  • Experience with G Suite is asset.
Language Requirement

  • Fluency in both English and Myanmar/Burmese languages is required (written and oral expression).

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type:         Local Individual Contract (LICA).

Contract level:        ICS 8 (LICA-8) Contract duration:  One year (subject to organizational requirements, availability of funds and satisfactory performance) This is local position, only Myanmar National can apply to this position. All other nationalities will be automatically rejected from the screening.

Additional Considerations

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  • Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and Development Projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

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