United Nations Office for Project Services (UNOPS)

Programme Management Advisor (Public Health)

United Nations Office for Project Services (UNOPS)

Job Description

  UNOPS Myanmar is the nominated PR for the Global Fund grants since 2011. Grants have been earmarked for the Ministry of Health and Sports (MOHS), local NGOs, INGOs and for the GMS countries under RAI3E. UNOPS Myanmar is responsible for managing the PR operations in an accountable and transparent manner.

Under the direct supervision of the Public Health Programme Specialist (PHPS), also acting as Deputy Head of Programme, the Programme Management Advisor  (PMA) shall be responsible for overseeing the Global Fund grant programmes, 2021 - 2023, from a Coordination and management perspective.

Functional Responsibilities

Liaison with the National Programmes and Implementing Partners

  • Manages key communications with the National Programmes, Sub-recipients (SRs) and other implementing partners, particularly ensuring and building a stronger relationship with the MOHS
  • Liaises and coordinates with other PR units for the organization and implementation of key activities (i.e. events, workshops, meetings, etc.)
  • Attends relevant technical meetings, in consultation with the PHPS, and maintains excellent contact with implementing partners and stakeholders, whether in Yangon or in the field, and a detailed knowledge of relevant issues impacting public health, particularly in the context of the national HIV, TB and malaria programmes in Myanmar
  • Liaises with the national programmes, WHO, other UN Agencies and development partners to present and discuss strategies and issues regarding the initiatives of the three programmes
Grant Management

  • Coordinates and manages programme-related work in the PR’s Myanmar portfolio, including direct supervision of the Myanmar performance management team (programme unit)
  • Ensures that all programme management policies and processes are harmonized across all grants; that standards and practices applied are consistent with UNOPS policies, regulations and practices
  • Assists in the Design, implementation and coordination of HIV, TB and malaria prevention, treatment and control programmes
  • Assists in drafting TORs of requests for proposals to be launched on behalf of the PR
  • In collaboration with the PHPS/Deputy Head of Programme, reviews work plans, budgets and reports submitted by the PR’s partners and ensuring that they are sound and in line with the approved programme and the funding policy and strategies and reflect key programmatic principles as appropriate
  • Proposes technically sound management interventions that may be necessary, including termination or adjustment actions to ensure compliance with the Global Fund’s policies and strategies
  • Ensures that Global Fund protocols and standards are adhered to by UNOPS’ partner agencies and SRs
Monitoring and Reporting

  • Coordinates SR’s progress monitoring, Capacity Building and reporting across all Myanmar grants
  • Assists in the evaluation of proposals received either as a result of such calls or direct funding and ensuring that proposals are in compliance with National Programme and with the fund’s policy and strategies
  • Assists in needs and resource assessments if and when needed
  • Assists in routine monitoring of project progress, activity, results and implementation cost against planning to ensure the actions supported by the PR are implemented effectively and efficiently and adjusted as needed to reflect changes in the approved programme as agreeable to the Global Fund
  • Provides close support to the M&E team in:
  1. The development and implementation of the PR’s internal M&E Systems
  2. Providing adequate feedback to/from the PR’s partners and data obtained from the SRs’ internal M&E System
  3. Providing advice to projects/actions supported by the PR on their own internal M&E system and needs
  4. Gaining in-depth knowledge of the national programme on their own internal M&E system, its consistency and effectiveness;
Knowledge Management Tasks

  • Under the supervision of the PHPS, leads or supports the development of key performance management tools and processes
  • Promotes information sharing in all aspects related to the three diseases in Myanmar
  • Coordinates training activities for PR and the SRs as needed, including pre- and post-training assessments
  • Maintains and shares training information developed and organized by UNOPS PR, national programmes and SRs as needed
The Programme Management Advisor (PMA) is responsible to abide by Security Policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS. He or She will perform other relevant duties as may be assigned by the direct supervisor from time to time.

Expected Results

  • Good professional relationship with MOHS and SRs by coordinating all key communications
  • Regular updates and coordination of PR review meetings and related capacity building activities of the SRs
  • Good Performance Management of the Myanmar grants by reviewing and ensuring the implementation of SRs to be in line with the National Strategic Plans and financing policies and strategies
  • Timely completion of the Programmatic Section in the Progress Update to the Global Fund including reviewing the overall performance of the grant and against each indicator and make recommendation to improve performance

Background Information - Myanmar

The Asia Regional Health Cluster (ARHC) was established in 2018 for efficient delivery of grants and funds management, and the provision of quality pharmaceuticals and medical equipment.  The ARHC aims to significantly impact the targets of UN Sustainable Development Goal #3 on good health and well being by expanding the population benefitting from UNOPS-managed health-related engagements across the Asia Region. The ARHC portfolio manages the Principal Recipient (PR) Programme of the Global Fund in Asia. The Global Fund, which has been providing financial support to the Greater Mekong Sub-Region for malaria programs since 2003, has selected UNOPS as a PR, responsible for delivering the targets set out in the grant agreements, in collaboration with selected Sub-Recipients (SRs) from the National Programmes, international and local non-governmental organizations and United Nations agencies.

Education/Experience/Language requirements

Education

  • Master’s degree in public health, epidemiology, health economics, health management, health social science, social science or other related disciplines is required.
  • Bachelor’s degree in public health, allied health sciences, project management or other related disciplines combined with additional two years of relevant experience to the above responsibilities may be accepted in lieu of a master’s degree.
Experience

  • A minimum of seven years of relevant and progressive professional experience in public health or health development work, with demonstrable knowledge and skill of programme/grant management is required.
  • Professional experience working with MOHS, local government, NGOs, INGOs, development partners and/or donors would be an asset.
  • Good knowledge of and previous successful engagement with local NGOs, civil society and INGOs in Myanmar is desired.
  • Strong and effective communication and facilitation skills, combined with an ability to establish a good working relationship with national programmes, stakeholders and colleagues are essential.
  • Willingness and ability to undertake field visits under difficult or challenging conditions is required.
  • Excellent writing and data analytical skills are required.
  • Strong communication and interpersonal skills are required.
  • Sound knowledge of UNOPS and the Global Fund rules and regulations is considered an asset.
  • Microsoft computing skills are required.
Language Requirements

  • Fluency in both written and spoken English and Myanmar is required

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above) Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: ICA Contract level: L-ICA 11 Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance This position is open to Myanmar Nationals Only.

Additional Considerations

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  • Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and Development Projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands
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