UN Women

Programme Associate (Women Peace & Security)

UN Women

Job Description

  UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, Humanitarian Action and peace and security.

UN Security Council Resolution 1325 (UNSCR1325, 2000) is the landmark resolution on women, peace and security (WPS) that links gender equality to the maintenance of international peace and security. WPS agenda is a significant international normative and policy framework, because it addresses the gender-specific impacts of conflict, political crisis, displacement, disaster, violent extremism, and mass atrocities on women and girls. Two decades and nine resolution after, WPS agenda continues to expand its footprint in global policy making.

In the context of Association of South East Asian Nations (ASEAN), promotion of the WPS agenda has accelerated in the recent years. In 2019, ASEAN organized the first Regional Symposium on Implementation of the Women, Peace and Security Agenda, which demonstrated ASEAN’s commitment to advance the WPS agenda. This was the first regional inter-sectoral dialogue since the adoption of the Joint Statement on Promoting Women, Peace and Security (WPS) in ASEAN in 2017. It also marked an important starting point to establish cross-sectoral collaboration on WPS between the ASEAN Socio-Cultural Community (ASCC) and ASEAN Political and Security Community (APSC) pillars. In addition, the Regional Symposium saw progress on advancing inter-sectoral dialogue to operationalize the ASEAN Women’s Peace Registry (AWPR) under the ASEAN-Institute for Peace and Reconciliation.

UN Women in partnership with Global Affairs Canada, is proposing a programme, “Empowering women for sustainable peace: preventing violence and promoting social cohesion in ASEAN”, aiming to advance and strengthen the WPS agenda in ASEAN, including preventing violence against women and promoting social cohesion in the region. The programme will promote women’s participation in Conflict Prevention, resolution and recovery, and will support ASEAN to become a knowledge hub on WPS and lead the advancement of the WPS agenda in the region.

Reporting to the Programme Coordinator of the aforementioned programme, the Finance and Administrative Assistant works with and provides support to the members of the Programme Team based in Indonesia and ASEAN Member States in the development and implementation of effective programmes consistent with UN Women rules and regulations.  S/he contributes to research, financial management, and programme implementation including providing necessary operational, administrative and programmatic support. The Finance and Administrative Assistant works in close collaboration with the operations, programme and projects’ staff in the COs and RO and UN Women HQs as required for resolving complex finance-related issues and exchange of information.

Duties and Responsibilities

Functions 1. Provide administrative and logistical support to the formulation and management of programmes
  • Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements;
  • Provide technical guidance to the executing agencies on routine delivery and reporting of programme supported activities and finances;
  • Prepare information for the audit of the programme and support implementation of audit recommendations;
  • Review programme data for the CO and/or RO website;
  • Identify sources, and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers.
2. Provide administrative support to the financial management of the Programme Unit
  • Create projects in Atlas, prepare budget revisions, revise project awards and status, and determine unutilized funds and the operational and financial close of a project;
  • Provide administrative support in monitoring budget preparation and the finances of the programme; including the finalization of FACE forms;
  • Review financial reports, and prepare non-PO vouchers for Development Projects;
  • Process payment for consultants;
  • Maintain internal expenditures control system;
  • Create requisitions in Atlas for development projects; register good receipts in Atlas;
  • Assist in the preparation and follow up of cost-recovery bills in Atlas.
3. Provide administrative support to the Programme Unit
  • Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
  • Make travel arrangements for the Programme Team, including travel requisitions and claims;
  • Prepare public information materials and briefing packets;
  • Assemble briefing materials and prepare PowerPoint slides and other presentations.
4. Facilitate knowledge building and knowledge sharing
  • Provide administrative support synthesis of lessons learnt and best practices related to programme management and finance;
  • Provide administrative support to the organization of training for the office staff and partners on programme and operations related issues.
Key Performance Indicators
  • Timely and accurate support to events, workshops, and missions
  • Full compliance of administrative activities with UN Women rules, regulations, policies and procedures
  • Timely recording of overall programme unit finances
  • Timely and accurate tracking of data for CO management and donor purposes
  • Quality maintenance of internal systems

Competencies

Core Values:
  • Respect for Diversity
  • Integrity
  • Professionalism
Core Competencies:
  • Awareness and Sensitivity Regarding Gender Issues
  • Accountability
  • Creative Problem Solving
  • Effective Communication
  • Inclusive Collaboration
  • Stakeholder Engagement
  • Leading by Example
Functional Competencies
  • Good knowledge of programme management
  • Ability to administer and execute administrative processes and transactions
  • Ability to create, edit and present information in clear and presentable formats
  • Ability to manage data, documents, correspondence and reports information and workflow
  • Strong financial and budgeting skills
  • Strong IT skills

Required Skills and Experience

Education and certification:
  • Completion of secondary education required.
  • Bachelor’s degree in Business or Public Administration is an asset.
Experience:
  • At least 6 years of progressively responsible experience in administration or programme management/support.
  • Experience in working in a computer environment using multiple office software packages.
  • Experience in the use of ATLAS is an asset.
  • Experience in supporting a team.
Language Requirements:
  • Fluency in English and national language is required.
  • Knowledge of the other UN official working language is an asset.
APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION. Click here to download the form: http://bit.ly/P11system

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements
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