UN Women

Programme Associate (Elimination of Violence Against Women)

UN Women

Job Description

  UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the Empowerment of Women; and the achievement of equality between women and men as partners and beneficiaries of development, Human Rights, Humanitarian Action and peace and security.

Reporting to EVAW Programme Specialist, the EVAW Programme Associate works with and provides support to the members of the Programme Team in the development and implementation of effective programmes consistent with UN Women rules and regulations.  S/he contributes to research, Financial Management, and programme implementation including providing necessary operational, administrative and programmatic support. The EVAW Programme Associate works in close collaboration with the operations, programme and projects’ staff in the Country Office and UN Women HQs as required for resolving complex finance-related issues and exchange of information.

Duties and Responsibilities

1. Provide administrative and logistical support to the formulation and management of programmes

  • Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements;
  • Provide technical guidance to the CO and Executing Agencies on routine delivery and reporting of programme supported activities and finances;
  • Prepare information for the audit of programmes/ projects and support implementation of audit recommendations;
  • Preparation and review of agreements and contracts; and their Administration
  • Accurately input and process Implementing Partners information; maintain files and provide Technical Support to applicants.
  • Review programme data from programmes/ projects for the CO website;
  • Identify sources, and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers.
2. Provide administrative support to the financial management of the Programme Unit

  • Create projects in Atlas, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
  • Provide administrative support in monitoring budget preparation and the finances of programmes/projects; including the finalization of FACE forms;
  • Assist in generating grant documents, including their signing, and advancing payments
  • Monitor objectives, milestones, timeframes and budgets including over and under-expenditure for each Implementing partner and provide recommendations to resolve any issues that arise.
  • Review financial reports; prepare non-PO vouchers for Development Projects;
  • Process payment for consultants;
  • Maintain internal expenditures control system;
  • Create requisitions in Atlas for development projects; register good receipts in Atlas;
  • Assist in the preparation and follow up of cost-recovery bills in Atlas.
3. Provide administrative support to the Programme Unit

  • Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
  • Make travel arrangements for the Programme Team, including travel requisitions and claims;
  • Prepare public information materials and briefing packets;
  • Assemble briefing materials and prepare power-point and other presentations;
4. Provide administrative support to Resource Mobilization

  • Prepare cost-sharing and other agreements; follow up on contributions within the CO resource mobilization efforts;
  • Organize, compile and process information from donors, CO and programme team, as inputs to various databases and documents.
5. Facilitate knowledge building and knowledge sharing

  • Provide administrative support synthesis of lessons learnt and best practices related to programme management and finance;
  • Provide administrative support to the organization of training for the office staff and partners on programme and operations related issues.
Key Performance Indicators

  • Timely and accurate support to events, workshops, and missions;
  • Full compliance of administrative activities with UN Women rules, regulations, policies and procedures;
  • Timely recording of overall programme unit finances;
  • Timely and accurate tracking of data for CO management and donor purposes;
  • Quality maintenance of internal systems.

Competencies

Core Values:

  • Respect for Diversity
  • Integrity
  • Professionalism
Functional Competencies

  • Good knowledge of programme management;
  • Ability to administer and execute administrative processes and transactions;
  • Ability to create, edit and present information in clear and presentable formats;
  • Ability to manage data, documents, correspondence and reports information and workflow;
  • Strong financial and budgeting skills;
  • Strong IT skills

Required Skills and Experience

  • Completion of secondary education required.
  • Bachelor’s degree in Gender Studies or International Development is an asset.
  • At least 5 years of progressively responsible experience in administration or programme management/support;
  • Experience in working in a computer environment using multiple office software packages;
  • Experience in working with UN or international organization
  • Experience in the use of ATLAS is an asset;
  • Experience in supporting a team.
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