United Nations Volunteers (UNV)

Programme Assistant (Governance and Peace Building Unit)

United Nations Volunteers (UNV)

Job Description

Eligibility criteria Minimum age: 22 years old. Applicants must be nationals of or legal residents in the country of assignment.

Description of task Under the direct supervision of Team Leader Governance and Peace Building Unit the national UN Volunteer will undertake the following tasks:
  1. Administrative support to the programme unit:
  • Providing support in the, financial, procurement, logistical and Administration tasks for the PSP, OAG and SI;
  • Maintenance of the internal expenditures control system including timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, and approved vouchers
  • Development of terminal checklist for the PSP, OAG and SI Projects M&E and uploading in DMS together with supporting documentation for the Spotlight and PSP project;
  • Updating and undertaking physical inspections of PSP, OAG and SI project assets and records;
  • Support HACT, NIM/NGO Audits, EU Verifications and evaluations.
  1. Support to management of the country programme:
  • Scan and e-archive outstanding PSP, OAG and SI project payments documentation for the period mainly the Spotlight and Parliament Project documents;
  • Provide PSP, OAG and SI support to programme financial Data Entry when requested;
  • Retrieving and building up supporting documentation and scanning to e-archiving outstanding PSP, OAG and SI project related APJV entries as provided by Finance;
  • Reviewing Project Management documentation in DMS and uploading of missing project management documentation in DMS;
  • Processing of PSP and Spotlight project payment requests in Atlas;
  • Support data/evidence gathering for audit queries/enquiries and post-audit follow-up actions.
  1. Support to Resource Mobilization
  • Assist to update unit databases for donors and status of donor funded project balances and agreements including scanning and uploading agreements;
  • Assist in clearing of outstanding cost sharing balances per agreement provisions for closing projects and collecting data to address discrepancies and deficits;
  • Uploading donor reports for closed and current projects for the period from 2005 to date.
Qualifications/Requirements Required degree level: Bachelor degree or equivalent Education - Additional Comments: University Degree in Public Administration, Business Management, Governance, Social Sciences or any related field; Required experience: 24 Months Experience remark: At least 2 years of professional work experience at the national and/or international level in business administration, governance, social sciences or related areas; or other relevant programmes. Experience working in the UN or other international development organization is an asset Language skills:
  • English(Mandatory), Level - Fluent
  • Shona(Mandatory), Level - Working Knowledge
  • Sindebele(Mandatory), Level - Working Knowledge
Area of expertise: Development Programme Management, Administration and administrative assistance, Governance and decentralization Driving license: No Competencies values: Integrity, Professionalism, Working in Teams, Adaptability and Flexibility, Commitment and Motivation, Commitment to Continuous Learning, Communication, Ethics and Values, Planning and Organizing  
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