World Food Programme (WFP)

Programme Assistant

World Food Programme (WFP)

Job Description

  WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

STANDARD MINIMUM QUALIFICATIONS

Education:At least a Bachelor Degree or equivalent in Agronomy, Social science, Economics, Nutrition, Planning, Management, Monitoring and Evaluation of Project/ Program.Professional Experience: At least Five (5) or more years of progressively responsible work experience in Planning, Management, Monitoring and Evaluation of Project/ Programme in the agricultural sector and / or in the field of food and nutritional security.

A mastery of Data Collection and Analysis methods and professional experience in the implementation of United Nations projects will be assets.

Language:  Fluency in both oral and written French and intermediate knowledge (level B) in English.

Computer Literacy: Skills in common office software and Technical Support applications.

ORGANIZATIONAL CONTEXT

These jobs are at WFP Benin Country Office (Parakou) and the job holders will report to a Programme Policy Officer (Head of sub Office).

At this level, job holders are responsible for the completion of a range of specialized processes and activities requiring some interpretation of standard guidelines and practices. They work under minimum supervision, perform basic analyses and compile reports to support information consistency and smooth implementation of projects/programmes.

JOB PURPOSE

To perform specialized and/or standardized policy and programme-related processes and activities to support the effective delivery of PNASI and other WFP activities in the Alibori Region of Benin.

  1. Ensure proper implementation of PNASI and other activities of the Programme Unit/WFP by the staff of the implementing partners, especially the partner NGO, ensuring effective daily functioning of school canteens in the Alibori Region ;
  2. Provide project management and/or general office support following established targets and WFP’s policies and procedures ;
  3. Contribute to the Capacity Building of the NGO mediators and supervisors, school canteen committee members ;
  4. Plan and implement regular field visits, facilitate field visits with donors and other key actors of the Program ;
  5. Within the specific area of responsibility, compile data and support analysis and preparation of reports (e.g. food assistance needs,

KEY ACCOUNTABILITIES (not all-inclusive)

6. Within the specific area of responsibility, compile data and support analysis and preparation of reports (e.g. food assistance needs, resource utilization, program status, performance) in order to support operational decision-making ; 7. Perform specialized and/ or standardized processes and activities within the specific technical area of work supporting alignment with wider program policies and guidelines ; 8. Perform accurate and timely recording of data related to ongoing activities (canteens, etc.) following corporate standards and guidelines ; 9. Work and exchange information with internal counterparts to support effective collaboration, implementation and monitoring of ongoing program activities ; 10. Support communication and activities with local partners, agencies, NGOs and government institutions ; 11. Act as a point of contact for resolution of general operational queries requesting assistance where necessary ; 12. Assume any other task as required by the supervisors.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

  • Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
  •  Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
  •  Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
  •  Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.
People

  • Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
  •  Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
  •  Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
  •  Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.
Performance

  • Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
  •  Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
  •  Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
  •  Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.
Partnership

  • Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
  •  Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
  •  Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
  •  Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

FUNCTIONAL CAPABILITIES

Programme Lifecycle & Food Assistance

Can facilitate implementation of food assistance programmes under guidance using basic understanding of principles and good practices of programme Design, implementation and monitoring.

Transfer Modalities (Food, Cash, Vouchers)

Demonstrates ability to facilitate, under guidance, food assistance programme implementation that deploys full range of transfer modalities with an understanding of basic principles guiding modality selection and implementation.

Knowledge of Specialized Areas

Understands basic technical concepts and data andtheir relevance to food assistance programmes.

Emergency Programming

Displays capacity to provide inputs into the development, implementation and realignment of high quality emergency programmes.

Strategic Policy Engagement w/Govt

Understands and applies basic principles of engagement with government counterparts at the national or local level.

 

OTHER SPECIFIC JOB REQUIREMENTS

  • Validate the NGO's monthly work plan ;
  • Coach the NGO’s mediators, supervisors and Program Officer on social mobilization techniques ;
  • Monitor with the NGO the provision of food to canteen schools in the department under his/her responsibility ;
  • Ensure proper management of food and non-food items by members of the canteen management committees and ensure proper consumption of the food provided to the canteens in the department ;
  • Participate in various work groups and discussions on school feeding in the department and represent WFP at any meeting where necessary.
  • Identify local potentials and monitor community initiatives that can help sustain the program ;
  • support training of stakeholders at various levels on good nutrition and hygiene practices (pupils, school communities, health centers, etc.) ;
  • Periodically check on stock status in the beneficiary schools and ensure that canteen management documents are properly filled in ;
  • Supervise the NGO to produce quality monthly reports and any other requested document and follow up on deadlines for submitting monthly reports and Data Entry in dedicated platforms ;
  • Evaluate the performance of the NGO and propose improvement actions;

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Has facilitated communication with technical teams (i.e. nutrition, VAM, etc.).

• Has contributed to implementation of programmes.

• Has observed or assisted with policy discussions.

TERMS AND CONDITIONS

Qualified female candidates are encouraged to apply.

  • Only Beninese nationals or holders of valid residence and work permits are eligible to apply for this position
  • Only shortlisted candidates will be contacted.
  • Selected candidate will be employed on a fixed-term contract with a probationary period of one year. WFP offers an attractive compensation package. For more details please visit International Civil Service Commision website: http://icsc.un.org  (link: http://www.un.org/Depts/OHRM/salaries_allowances/salaries/benin.htm).

DEADLINE FOR APPLICATIONS

8 February 2021 WFP will apply a rigorous and transparent selection process including thorough assessment of technical skills to ensure the best candidates are selected for the job. Please ensure that your application contains accurate and complete information on academic qualifications, employment record and language skills. Only successful candidates will be invited for an interview.

Female applicants and qualified applicants from developing countries are especially encouraged to apply WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status. No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
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