UN Commissions

Program Assistant (Document/Archive)

UN Commissions

Job Description

Every year, millions of people around the world go missing as a result of conflict, Human Rights abuses, disasters, organized crime, irregular migration, and other causes. This is a complex global challenge that can be tackled effectively through cross-cutting programs that address a variety of difficult, interconnected issues.

The International Commission on Missing Persons (ICMP) is the only international organization tasked exclusively to work on the issue of missing persons. It works with governments and other stakeholders, including families of the missing, to help them develop and maintain successful missing persons processes. To learn more about ICMP click here.

ICMP’s Colombia Program

In the aftermath of half a century of conflict, Colombia faces a legacy of more than 85,000 cases of missing and disappeared persons. The inclusion of this issue in the Final Peace Agreement signed in November 2016, provides an exceptional opportunity to advance efforts to account for missing persons and to secure the rights of victims.

ICMP is mandated under the Peace Agreement to assist this process. It has identified the most important challenges and is supporting the Search Unit, families of the missing, Civil Society Organizations and parties to the Peace Agreement in their efforts to secure long-term peace and reconciliation. ICMP is working closely with its international and Colombian partners to make a positive and practical contribution to this process. To learn more about ICMP's Colombia Program click here.

Under the supervision of the Government Relations & Legal Coordinator (Colombia), and working in close cooperation with the HQ Documentation Unit, the Program Assistant main duties and responsibilities will include the following:

  • Document processing and control: document numbering, proofreading, formatting and standardizing documents in line with the ICMP Policy on Confidentiality;
  • Ensuring publishing quality of ICMP documents;
  • Archiving and logging all documents in the Documentation Unit repository;
  • Preparing meeting documents;
  • Managing external translations and document translations;
  • Organizing regular team meetings and conference calls/video-conferences, often over different time zones, including the preparation and distribution of documents;
  • Taking and producing meeting minutes;
  • Other related duties as assigned.

Requirements

  • Specialized education related to document control and Administration is desirable;
  • Four years of working experience with at least two years related to work with official documentation;
  • Knowledge of document archiving;
  • Good record keeping and information processing skills;
  • Previous experience working within international organizations is an asset;
  • Previous experience working on EU funded grants is desirable;
  • Previous experience supporting field-based teams;
  • Strong analytical and writing skills.
Mandatory Requirements

  • Legally entitled to work in Colombia;
  • Professional fluency in written and spoken English and Spanish
  • Proficiency in Microsoft applications, including Word, Excel and Power Point;
  • Proven ability to interact positively with colleagues regardless of culture, nationality or gender;
  • Ability to travel at short notice and to work flexible hours including weekends and evenings;
  • Commitment to the underlying objective of helping the authorities and families of the missing to account for missing persons in an impartial and transparent manner.
IMPORTANT TO NOTE:

This is a fixed term position for an initial six months with possibility of extension subject to funding.

Only applications submitted in English will be considered.

Benefits

In addition to an attractive base salary, this position is eligible for up to 8 weeks of paid time-off each year and generous social Security insurance scheme.

Start date: Immediate This position is not eligible for relocation or expatriate allowances. For more details, please see the ICMP website.

Review of applications will begin on 09 February; however, the position will remain open until filled.

ICMP is committed to maintaining an environment of mutual respect, where equal employment opportunities are available to all applicants. ICMP believes that diversity and inclusion among our staff are critical to our success as a global organization, and we seek to recruit, develop and retain the most talented individuals from a thoroughly diverse range of candidates. ICMP is proud to be part of the International Gender Champions network.
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