Job Advertisement

Position Title: Procurement Technical Assistant
Location: Dnipro
Country: Ukraine
Deadline Date: Not specified

Job Details

Job Posting Organization:
The organization is the Norwegian Refugee Council (NRC), which was established in 194

• NRC is a humanitarian organization that provides assistance, protection, and durable solutions to refugees and internally displaced persons worldwide. With a mission to help people affected by displacement, NRC operates in multiple countries, focusing on areas such as education, shelter, and livelihoods. The organization employs thousands of staff members globally and is committed to upholding the rights of displaced individuals and communities.

Job Overview:
The Procurement Technical Assistant plays a crucial role in the day-to-day implementation of the procurement function within the organization. This position is responsible for supporting the procurement of goods, works, and services necessary for project activities in Dnipro AO and field offices. Under the guidance of the Logistics Team Leader (Procurement), the assistant will ensure that all procurement processes adhere to NRC policies, donor requirements, and established guidelines. The role requires a proactive approach to logistics and procurement, ensuring that resources are managed effectively to achieve project deliverables within set budgets and timelines. The assistant will also be involved in developing standard operating procedures (SOPs) and logistic reports, contributing to the overall improvement of the procurement function.

Duties and Responsibilities:
The duties and responsibilities of the Procurement Technical Assistant include ensuring adherence to NRC policies and guidelines, implementing delegated logistic functions, conducting daily operational logistic activities, and supporting resource Administration. The assistant will prepare logistic reports, develop SOPs, and maintain proper filing of support documents. Specific responsibilities involve contributing to the development of logistics as a support service, consulting with program and support staff for generating purchase requests (PRs), conducting market surveys, and participating in procurement planning. The assistant will also be responsible for managing procurement documentation, verifying invoices, ensuring proper clearance of imported goods, handling complaints, tracking long-term agreements, and inputting data into the Agresso procurement system. Additionally, the assistant will conduct cash purchases as needed and report any potential fraud cases to the Line Manager.

Required Qualifications:
Candidates must possess experience working with procurement in a humanitarian, Emergency, or recovery context, as well as previous experience in complex and volatile environments. Documented results related to the position's responsibilities are essential. Proficiency in Office software, particularly Word and Excel, is required. Candidates should also have some knowledge of English, both written and verbal, to facilitate communication within the organization and with external stakeholders.

Educational Background:
While the specific educational background is not explicitly stated, candidates are generally expected to have a relevant degree or equivalent experience in procurement, logistics, or a related field. A background in humanitarian work or Project Management may also be beneficial.

Experience:
The position requires candidates to have prior experience in procurement, particularly within humanitarian or emergency contexts. Experience in managing procurement processes, supplier assessments, and documentation is crucial. Familiarity with the operational context in which NRC operates is also advantageous, as it will aid in understanding the challenges and requirements of the role.

Languages:
The mandatory languages for this position are Ukrainian and Russian, with a working knowledge required for both written and verbal communication. Proficiency in English is also necessary, although it may not be as critical as the local languages. Knowledge of additional languages may be considered a plus, enhancing communication with diverse stakeholders.

Additional Notes:
This position is open to candidates who have the legal right to work in Ukraine, and the organization is unable to provide work permits or visa sponsorships. The role is likely to be full-time, and candidates are encouraged to apply early as applications will be screened on a rolling basis. The organization values dedication, innovation, teamwork, and accountability, and seeks individuals who share these values.