United Nations Office for Project Services (UNOPS)

Procurement Specialist (Motor Vehicles and Heavy Equipment)

United Nations Office for Project Services (UNOPS)

Job Description

  Based in Copenhagen, Denmark, the UNOPS Integrated Practice Advice and Support (IPAS) serves all the regions and headquarters, primarily with advice and solutions to everyday implementation challenges. IPAS consists of a diverse team of subject matter experts in the six practice areas of HR, Administration, Legal, Finance, Procurement, Project Management and Infrastructure. IPAS has three main roles: Support to operations in the field offices: IPAS provides timely advice and supports actively finding of solutions to everyday implementation challenges, based on policy and best practices. It also provides operational support in specific areas.

Business efficiency: IPAS recommends changes to policies, processes and operating standards based on the feedback and experience of the field offices. IPAS also ensures transparent and efficient project implementation, in line with policy and business needs.

Body of knowledge: IPAS contributes to research and coordination within the policy groups and project practitioners. It provides structured knowledge and subject matter expertise which is used across practice areas to provide coherent and tailored advice to the requesting offices.

IPAS Procurement supports UNOPS Country Offices and HQ Business Units in all aspects of UNOPS procurement. Our major areas of support are:
  • Advisory: Advice and Technical Support on procurement policy and processes
  • Operational: Establishment and management of global contracts and LTAs

Background Information - Job-specific

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. The successful implementation of those projects often requires procurement of motor vehicles and heavy equipment. The equipment is procured either decentrally by UNOPS’ field offices or supplied through UNWEBBUY which is an HQ based procurement service unit. Under both procurement scenarios there is a need for the expertise and technical support of the Motor Vehicles and Heavy Equipment Procurement Specialist.

This position will report to IPAS Procurement Team Manager and will work closely with other procurement specialists within IPAS Procurement team, in UNWEBBUY team, and in the country offices around the world.

Functional Responsibilities

Summary of functions:
  1. Procurement and Technical Advisory Services
  2. Operational Support for projects/programmes implementation
  3. Quality Assurance
  4. Procurement Management
  5. Knowledge building and knowledge sharing
1. Procurement and Technical Advisory Services
  • Advice and support to the UNWEBBUY team as well as to any other UNOPS project on technical aspects of the procured goods (Motor Vehicles and Heavy Equipment), contribute with expert advice to development and review of the technical specifications;
  • Advice and support on procurement strategy and procurement methods of motor vehicles and heavy equipment.
2. Operational Support for projects/programmes implementation
  • Conceptualize, elaborate and implement procurement and contract strategy including tendering processes and evaluation, contractor appraisal, evaluation and negotiation of offers, administration of the contract and the performance management of the contractors, legal considerations and payment conditions as well as risk assessment;
  • Act as focal point for procurement related to motor vehicles and heavy equipment in IPAS Procurement  team, and provide leadership and strategic direction for such;
  • Assist with cost estimations and reasonableness of costs for the required goods/services.
3. Quality Assurance
  • Assist with Quality Assurance of the procured goods, e.g. inspections of production sites, pre-delivery inspections, assurance of compliance with regulatory requirements, pre-qualification processes of suppliers, etc.
4. Procurement Management
  • Carry out sourcing for motor vehicles and heavy equipment;
  • Run procurement processes to establish new global LTAs for motor vehicles and heavy equipment;
  • Collaborate with and guide UNWebbuy team in offering motor vehicles and medical equipment to UNOPS’ clients through UNWB+ platform;
  • Review solicitation documents;
  • Participate in evaluation of tenders;
  • Review and preparation of submissions to Contracts and Property Committee;
  • Contract Management of contracts and LTAs for motor vehicles and heavy equipment;
  • Review and recommendation of call-off orders against existing LTAs’
  • Supplier Performance Management within the category of motor vehicles and heavy equipment.
5. Knowledge building and knowledge sharing
  • Conduct market research to keep abreast of market developments; research and analyse statistical data and market reports on the situation, production patterns and availability of goods and services within the category of motor vehicles and heavy equipment;
  • Identify new technologies, and products/services, evaluate and recommend potential supply sources and update the procurement program based on these results;
  • Develop capacity of UNOPS local offices to handle projects with procurement of motor vehicles and heavy equipment
  • Support Business Development teams on the technical aspects in the process of acquiring and developing new projects;
  • Perform other duties and responsibilities relevant to the functions of a Procurement Specialist.

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

Education:

  • An advanced university degree (Master’s or equivalent), preferably in the field of vehicle engineering or other relevant type of mechanical engineering;
  • Bachelor’s degree with an additional two years of relevant work experience will be accepted in lieu of a Master’s/advanced university degree.
Experience:

  • With an advanced university/Master’s degree, at least 5 years of progressive experience in the  field of Motor Vehicles and Heavy Equipment (design, manufacturing, procurement, sales, maintenance and repair, fleet management, etc.);
  • Experience in procurement of Motor Vehicles and Heavy Equipment is an asset;
  • Experience in the UN is an asset.
Language Requirements:

  • Full working knowledge of English;
  • Knowledge of another official UN language (Spanish, French) is an asset.

Contract type, level and duration

  • Contract type: ICA
  • Contract level: I-ICA 2
  • Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.

Additional Considerations

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  • Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
  • The incumbent is responsible to abide by Security Policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

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