Job categories Procurement Vacancy code VA/2023/B5333/26108 Department/office AFR, ETMCO, Ethiopia MCO Duty station Addis Ababa, Ethiopia Contract type Local ICA Specialist Contract level LICA Specialist-9 Duration Ongoing Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’ Application period 31-May-2023 to 13-Jun-2023 Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.
Functional ResponsibilitiesUnder the direct supervision of the Procurement Specialist, the Procurement Senior Officer shall perform the following duties including, but not limited to:
- Implementation of transactional procurement
- Management of procurement processes
- Implementation of sourcing strategy and e-procurement tools
- Team Management
- Facilitation of knowledge building and Knowledge Sharing
1. In close cooperation with the Project Managers, under the guidance of a Technical Supervisor, and reporting to the management on central issues related to procurement activities, implements operational strategies and manages procurement, contract, and sourcing transactions, actions and processes for goods, services, and works, focusing on achievement of the following results:
Full compliance of assigned procurement activities with UNOPS rules, regulations, policies and strategies; internal controls and client orientation.
Implementation of the different steps of the procurement processes, including Pre-Purchasing: Strategy and Planning; Requirements Definition; Sourcing; Purchasing: Solicitation; Management of Submissions; Evaluation; Review and Award; Post Purchasing: Contract finalization and issuance; Logistics; and Contract Management.
Implementation of strategic procurement for projects assigned in the Business Unit.
Research undertaken and data provided for Business Unit’s supply market intelligence and Analysis.
Sustainability embedded along the procurement process.
Timely and duly prepared procurement plans for projects and monitoring of their implementation.
Establishment of Long Term Agreements (LTAs) and/or service contracts and other instruments, when necessary, either through standard or Emergency procurement procedures in compliance with the Procurement Policy.
Implementation of proper monitoring and control of procurement processes including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS rules and regulation.
Awards recommended based on UNOPS procurement rules and procedures.
Management of procurement contracts, analysis of contract performance against agreed benchmarks and pre-established reporting mechanisms.
Advice, remedial actions, or solutions to Programme Managers on procurement issues related to the procurement process and project cycle.
3. Implements sourcing strategy and e-procurement tools focusing on achievement of the following results:
Development and management of the rosters of suppliers.
Utilization of-sourcing module in accordance with UNOPS Procurement Groups’ goals and standards in this area.
Organize, facilitate and/or deliver training and learning initiatives for Business Unit personnel on Procurement-related topics.
Contribute to Procurement knowledge networks and Communities of Practice by providing collaborative synthesis of lessons learnt and dissemination of best practices in procurement.
Collect feedback, ideas, and internal knowledge about processes and best practices and utilize productively.
Facilitate the engagement and provision of high quality results and services of the team supervised through effective work planning, performance management, coaching, and promotion of learning and development.
Provide oversight, ensuring compliance by team members with existing policies and best practices
IV. Impact of Results
The key results directly affect the overall efficiency of the relevant business unit/s and project activities in Procurement Management, impacting the timely availability of effective goods and services for UNOPS’ programmes. Timely, market-aware, and accountable delivery of goods and services, contribute to office performance, efficiency and client satisfaction, which promote the image and credibility of the team and office as an effective service provider in project services and management. This enhances UNOPS’ competitive position as a partner of choice in sustainable development and project services in the country/region served.
- Advanced University Degree (Master’s Degree) or equivalent in Purchasing, Supply Chain Management, Management, Business/Public Administration or related fields is required.
- A first-level university degree (Bachelor's Degree) in combination with four (4) years experience in Purchasing, Supply Chain Management, Management, Business/Public Administration or related field may be accepted in lieu of the advanced university degree.
- CIPS and/or other Procurement Practitioner Certification would be considered a significant asset.
- A minimum of two (2) years of relevant experience at the national or international level in procurement management is required.
- Experience in procuring requirements of significant complexity and value is desirable.
- Experience in UNOPS procurement work procedure & system. with a range of stakeholders in developing and Developed Countries is added advantage.
- Experience in procuring high-value requirements(experience in establishing long-term supply contracts would be an advantage);
- Some experience in UN system organizations, preferably in a developing country, is desirable.
- Contract management one (1) year is required.
- Negotiation skill one (1) year is required
- Relationship management skills is an asset
- Experience/knowledge of Google Suite products, especially google forms, sheets, docs and slides is an asset
- Fluency in writing, reading and oral English is required