Job Description

  The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world's largest humanitarian organization, with 192 member National Societies. As part of the International Red Cross and Red Crescent Movement, our work is guided by seven fundamental principles; humanity, impartiality, neutrality, independence, voluntary service, unity and universality.

Organizational Context

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization, with a network of 192-member National Societies. The overall aim of the IFRC is “to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by National Societies with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.” The IFRC works to meet the needs and improve the lives of vulnerable people before, during and after disasters, Health Emergencies and other crises. The IFRC is part of the International Red Cross and Red Crescent Movement (Movement), together with its member National Societies and the International Committee of the Red Cross (ICRC). The work of the IFRC is guided by the following fundamental principles: humanity, impartiality, neutrality, independence, voluntary service, unity, and universality. The IFRC is led by its Secretary General, and has its Headquarters in Geneva, Switzerland. The Headquarters are organized into three main Divisions: (i) National Society Development and Operations Coordination; (ii) Global Relations, Humanitarian Diplomacy and Digitalization; and (iii) Management Policy, Strategy and Corporate Services. The IFRC has five regional offices in Africa, Asia Pacific, Middle East and North Africa, Europe, and the Americas. The IFRC also has country cluster delegation and country delegations throughout the world. Together, the Geneva Headquarters and the field structure (regional, cluster and country) comprise the IFRC Secretariat. This position sits within the IFRC Lebanon country office, Appeal Operation and will be initially for 6 months with the possibility of extension. The position will be embedded into the Lebanese Red Cross, working alongside colleagues of the Lebanese RC procurement office.

Job Purpose

The main aims and purpose of this role is to support.

  • Support (and set) the long-term strategic direction of the unit.
  • Support the internal (Partners) and external coordination.
  • Support the LRC daily operations and work with other sectors and sections to find synergy and solutions for best practices in support of daily operations, preparedness planning and readiness.
  • To co-ordinate and support IFRC in country procurement services to enable the delivery of logistics services in-line with GLS strategy and IFRC procedures ensuring right quality and optimised procurement service that meets the requests of services users.
Job Duties and Responsibilities

This role is primarily focused in supporting and strengthening the LRC Procurement section, as well as supervising and conducting all country level procurement activities for and on behalf of IFRC. The role will work closely with the LRC Procurement Manager and Logistics Manager for delivery of logistics services with responsibility for procurement activities e.g. ensuring local sourcing, timely deliveries, quality of goods and services, local market research. The position is expected to play an active role in training and support to IFRC and National Society staff in relevant procurement activities and support the different sectors to ensure alignment in cross-function activity. As such, this role will require procurement experience as well as excellent development, communication, and organisational skills.

LRC Support -

  • Assess and update the existing plan of action for 2021
  • Assess the capacity of the team and prepare a Development Plan.
  • Define relationships and responsibilities between the procurement unit and sectors and sections.
  • Review the procurement policy and update/develop the necessary SOP to accomplish the objectives
  • Coordinate and facilitate training in procurement to LRC staff and volunteers and those who are directly engaged, including suppliers (where required), requesters and managers.
  • Ensure the delivery of quality procurement services, meeting the requirements of partners and service users, that avoids duplication, focuses upon the provision of aid to affected communities and ensuring safe storage and delivery of items for other departments.
  • To produce regular, timely and accurate narrative and financial reports.
  • Liaise with national, regional, international, governmental, and non-governmental organizations on logistics matters and collaborate where appropriate. This in conjunction with the Logistics Coordinator.
  • Support and promote regular technical working group (WG) meetings with partners, focused on cooperation, coordination and leveraging professional support, services, and resources through partnership and in support of the agreed logistics strategy of the LRC.
IFRC Support:

  • Coordination and execution of procurement activities as per IFRC standards and policies.
  • Provision of procurement support and advice to other IFRC functions to support overall IFRC service delivery.
  • Close collaboration with Zone Logistics Units to ensure that the best sourcing strategy is used.
  • Provision of services to in country operating National Societies and IFRC partners.
The current main challenge faced within this role is in ensuring procurement activity is in compliance with IFRC and LRC procedures, regulations and standards.

Key Accountabilities
  • To plan, coordinate and organise country level IFRC procurement activities in full compliance with IFRC and LRC Procurement Procedures and best practices to enable a high quality, efficient and cost-effective procurement process that meets the requests of the services users.
  • To liaise with relevant field level operational partners and governmental bodies and keep up to date with local market conditions to enable delivery of most efficient procurement service.
  • To maintain and communicate a comprehensive data list of all goods and services procured at a country level, and registered suppliers to enable GLS to evaluate and instigate opportunities to consolidate supplier commercial arrangements for the benefit of the IFRC, LRC and its country partners.
  • To report to the country Logistics manager and Operations Manager on any foreseen changes in procurement plans and activities.
  • To carry accountability for ensuring that all procured goods and services are compliant with IFRC, LRC regulations and quality standards, are fit for purpose and inspection compliant.
  • To provide procurement advice and Technical Support to other country level IFRC functions to ensure a coordinated IFRC procurement service.
  • To provide support and training to national procurement staff, volunteers, and National Societies (NS) to improve the quality of procurement services with Red Cross Red Crescent Movement (RCM), promote adherence to best practice principles and compliance with necessary regulation, legislation and IFRC and LRC procedures.
  • To support the Country Logistics Manager in managing, evaluating, and reporting upon procurement activity which meets delivery, budget and quality targets in-line with GLS procedures and country procurement plans.
Duties applicable to all staff

  1. Actively work towards the achievement of the Federation Secretariat’s goals
  2. Abide by and work in accordance with the Red Cross and Red Crescent principles
  3. Perform any other work-related duties and responsibilities that may be assigned by the line manager Education
  4. Basic Delegates Training Course or equivalent knowledge - required
  5. University degree in logistics, procurement, Administration, finance or equivalent field - required

    Experience
  6. 5 years professional procurement experience - required
  7. Experience in managing and training staff/volunteers - required
  8. Experience of working for a humanitarian aid organisation in a developing country - preferred
  9. Red Cross/Red Crescent knowledge and experience - preferred

    Knowledge, skills and languages
  10. Project management skills - required
  11. Budget and Financial Management skill - required
  12. Ability to work in a cross-functional environment - required
  13. Excellent communications skills including report writing - required
  14. Ability to work to tight deadlines and handle multiple tasks - required
  15. Knowledge of procedures and international standards for the purchase of goods and services -preferred
  16. Knowledge of the IFRC procurement and financial management procedures -preferred
  17. Proven experience to carry out procurement assessment and set up operations - required
  18. Valid international driving license - required
Languages

  • Fluently spoken and written English - required
  • Good command of another IFRC official language (French, Spanish or Arabic) - preferred
Apply Now