Job Advertisement

Position Title: Procurement Coordinator
Location: Freetown
Country: Sierra Leone
Deadline Date: Continuous until filled

Job Details

Job Posting Organization:
CARE is an international humanitarian organization that seeks to create a world of hope, inclusion, and social justice, where poverty has been overcome and all people live in dignity and Security. Established in 1945, CARE has grown to operate in 104 countries, reaching 90 million people through over 1,300 programs, with an annual budget of $650 million. The organization emphasizes the Empowerment of Women and girls, advocating for their dignity and leadership in overcoming poverty. In Sierra Leone, CARE focuses on addressing the root causes of poverty and social injustice through various impact areas, including Gender Equality, Humanitarian Assistance, and Climate Justice.

Job Overview:
The Procurement Coordinator will play a crucial role in supporting the Procurement Manager by managing and coordinating the procurement of goods and services essential for the efficient operation of CARE. This position involves close collaboration with suppliers, vendors, and internal departments to maintain an effective Supply Chain and ensure the timely delivery of materials. The Procurement Coordinator will be responsible for overseeing the entire procurement process, from order placement to delivery, ensuring that all purchases are accurate and timely. This role is vital in ensuring that CARE can continue its mission of supporting communities in need.

Duties and Responsibilities:

• Order Processing: Manage the procurement process from order placement to delivery, ensuring accuracy and timeliness in purchasing materials, equipment, and services.
• Supplier Management: Establish and maintain relationships with suppliers and vendors, negotiate pricing and terms, and evaluate supplier performance to ensure quality and reliability.
• Contract Management: Support the Procurement Manager in reviewing and managing procurement contracts and agreements, ensuring compliance with company policies and legal requirements.
• Cost Management: Track and analyze procurement expenses, identify cost-saving opportunities, and implement strategies to optimize spending.
• Documentation: Maintain accurate and up-to-date procurement records, including purchase orders, invoices, delivery notes, and supplier agreements.
• Problem Resolution: Address any issues related to procurement, such as delays, quality concerns, or discrepancies in orders, and work with suppliers to resolve them promptly.

Required Qualifications:

• Excellent written and Oral Communication skills, with a fluent writing style and good knowledge and practical use of the English language.
• Advanced university degree (Masters or equivalent) in Procurement, MBA, or a related area from a recognized institution.
• Minimum of 5 years of experience in Procurement with working knowledge of classical Procurement techniques and tools, including problem-solving and corrective action.

Educational Background:
Candidates must possess an advanced university degree (Masters or equivalent) in Procurement, MBA, or a related field from a recognized institution. This educational background is essential to ensure that the candidate has the necessary theoretical knowledge and practical skills required for effective Procurement Management.

Experience:
The position requires a minimum of 5 years of experience in Procurement, with a strong understanding of classical Procurement techniques and tools. Candidates should have proven experience as a Procurement Coordinator, Purchasing Agent, or in a similar role, demonstrating their ability to manage procurement processes effectively.

Languages:
Fluency in English is mandatory, with excellent written and oral communication skills. Knowledge of additional languages may be considered an asset but is not required.

Additional Notes:
The recruitment process for this position will be ongoing until the role is filled. Candidates selected for consideration will be contacted by a member of the CARE team to initiate the recruitment process. This position is based in Freetown, Sierra Leone, and is expected to be a full-time role. CARE is committed to diversity and inclusion and encourages applications from all qualified individuals.